How to Use Live Transcription in Microsoft Teams?
Read time: 7 minutes
“The concept of live transcription in Teams piqued my interest from the moment I discovered it. Being someone who interacts with individuals hailing from diverse corners of the globe, my foremost concern was to ensure that every participant could engage in meetings and conversations without any concerns about language barriers or comprehension issues. Live transcription presented itself as a perfect remedy for this scenario.”
Microsoft Teams offers a Live Transcription feature, which delivers instant captions during meetings and discussions. This functionality ensures that language barriers and hearing impairments don’t hinder anyone’s participation. Participants can effortlessly stay engaged by reading the captions displayed on their screens.
This will not only save time for all parties involved but also streamline the process of recording comprehensive information regarding team member interactions. In this blog post, we’ll delve into the simplicity of setting up live transcription and the advantages it offers. Continue reading to discover how to seamlessly integrate live transcription into your collaborative workflow.
Microsoft Teams’ live transcription feature provides numerous advantages for teams. To begin with, it ensures that every participant in the discussion can access all the information shared, irrespective of their primary language or any hearing difficulties they may encounter. This fosters an inclusive environment where individuals do not experience exclusion or limitations in their ability to fully engage, regardless of language barriers or other obstacles.
Moreover, the presence of transcripts simplifies the task of post-meeting review for team members, ensuring they capture all crucial details and insights shared during the discussion.
Live transcription fosters enhanced collaboration among teams by ensuring that conversations are accessible to all participants, regardless of their abilities or background knowledge. With transcripts displayed on the screen, everyone can effortlessly engage in the conversation, eliminating any sense of exclusion stemming from language barriers or hearing impairments.
This fosters an inclusive atmosphere where all individuals can confidently engage and express their thoughts, free from concerns about potential language barriers. Additionally, the provision of transcripts enables team members to revisit discussions post-meeting, ensuring no crucial information discussed during the session is overlooked or forgotten.
It’s no surprise that many people are eager to get started with live transcription in Microsoft Teams. But before you can turn on this feature, you must ensure it is enabled for your organization. Here’s how to do just that!
The first step is to sign into Office 365 and navigate to the ‘Admin ‘Center. Once there, click on the ‘Teams’ tab. This will bring up all the settings related to Teams for your organization.
Once you’ve opened the Teams settings page, click on ‘Meetings & Select the option’ Meeting policies.’ This will direct you to a list of all of your organization’s policies. Clicking on the ‘Global (Org-wide default)’ policy will open up more options related to meetings within your organization.
Scroll down to get to the Recording and transcription section and turn on the given option for ‘Transcription.’ This will allow people in your organization to use Microsoft Teams live transcription during their meetings as soon as they log in.
Note: To enable live transcription for selected users on Microsoft Teams, first go to the Meeting policies. From there, click ‘+ Add’ under ‘Meeting policies’ and give it a name. Then turn on the transcription setting and click ‘Save’ at the bottom of the page.
To assign this policy to users, click on your new policy and select ‘Manage users’ from the top options. Add the users with the option ‘Assign users’ & tap on ‘Save.’ They will now have access to live transcription features in their meetings.
Note: You must always clear the cache in Microsoft teams if there exists a problem with transcription and Microsoft Teams is not loading quickly.
After enabling live transcription for your audio or video calls, it becomes accessible for any call you participate in or lead. During the call, you’ll find transcripts for each participant conveniently displayed on the right side of your screen. These transcripts continuously update in real-time, allowing all participants to follow the conversation effortlessly without the need to wait until after the call to review the content.
To initiate live transcription, begin by clicking the ellipsis icon located at the top of your Teams window. Next, choose ‘Commence transcription’ from the menu options. This action will transition the interface to a fresh page.
At this juncture, you’ll need to select the meeting’s spoken language by clicking the downward arrow and choosing from a selection of more than 60 languages. To make sure this language is consistently used throughout the meeting, simply check the small box labeled “Always make this my spoken language” before proceeding. After you’ve tailored your settings to your liking, hit ‘Confirm,’ and your live transcription will commence promptly.
After activating live transcription, you have the option to halt it at any point by choosing ‘Stop transcription,’ or temporarily conceal it by selecting ‘Hide transcript’ within the same drop-down menu where you initiated it. This feature proves particularly useful when there are multiple speakers in your call and you desire a respite from text appearing on your screen.
After concluding a call, the transcripts of all participants are automatically preserved for future reference. To retrieve a saved transcript, navigate to your chat menu and click on the three dots located next to the downloaded transcript file. From there, select the ‘Download as .docx’ option. Once tapped, you will be able to access this transcript file at your convenience. All in all, this feature has definitely helped in improving Microsoft Teams Performance and user experience too.
We have successfully implemented live and offline transcription services. However, have you considered the importance of Teams data migration? Allow us to guide you through the process and provide you with the simplest method to swiftly migrate all your crucial Teams data in a matter of seconds.
Data migration holds crucial significance within any business operation. It facilitates the seamless and secure transfer of data from one platform to another. Specifically for Microsoft Teams users, its importance cannot be overstated. The act of migrating data guarantees the preservation of information during the transition between platforms. Moreover, this process guarantees that all files remain current and maintain a uniform format.
It can be difficult to manually manage data migration from Microsoft Teams without the help of a specialized solution. Fortunately, there is an easy way to quickly migrate all your important Teams data in seconds with the Kernel Microsoft Team Migration tool.
This tool provides users with the ability to migrate Microsoft Teams between Office 365 tenants quickly and securely. It supports all Office 365 accounts that have MS Teams and allows for multiple migrations to be run simultaneously for added convenience. All permissions associated with Teams are migrated as well, making sure that you don’t miss a single thing during the transition process.
The best part is that once your teams data migration is complete, you will receive detailed reports of what was migrated, where, and when. If anything goes wrong during the transition process, these reports will allow you to quickly identify and fix any potential issues without delay. With this powerful tool at your disposal, teams data migration can be done quickly, easily, and securely in no time at all.
Enhancing Teams’ performance could potentially be achieved through the implementation of live transcription. This approach facilitates focused engagement during meetings by furnishing a written record for later reference. It’s crucial to bear in mind, though, that not every meeting will reap the benefits of transcription, and it’s not without its imperfections. If you opt to employ live transcription in your upcoming team meeting, ensure to conduct a thorough test beforehand to evaluate its effectiveness.
Furthermore, if you’re seeking a straightforward method to initiate data migration within Teams, we suggest utilizing our designated migration tool. With just a few clicks, you can guarantee the secure transfer of all your data to your new account, without any risk of loss or errors.
