How to Improve Microsoft Teams Performance?

Aftab Alam
Aftab Alam | Updated On - 19 Apr 2022 |

Read time 5 minutes

Introduction

Microsoft Teams has changed the way corporations communicate within their departments and various smaller teams. It can be several channels where there can be different types of chats done by multiple users. The simplest interface of the application maintains the chats in a threaded manner where the sender and recipients can understand the flow of communication. The sender can attach documents, links, emojis, images, etc. To increase the productivity of MS Teams, you should know some techniques that can improve the performance by multiple folds.

  • Disable the GPU Hardware Acceleration
    1. Open your Microsoft Teams desktop app and go to your account profile. Click the three-dots on its left side, then click Settings.Open your Microsoft Teams desktop app
    2. After opening the settings, go to the General category. There, click the checkbox to ‘Disable GPU hardware acceleration.’Disable GPU hardware acceleration

    Now, restart the application.

  • Disable the Teams add-ins in Outlook.
    1. In Outlook, click File, then to go Options.
    2. Click Add-ins and at the bottom, click Go.
    3. Uncheck all the Microsoft Teams-related add-ins and click OK.
    4. Restart Outlook.
  • Delete Microsoft Teams Cache.
    1. Close your Teams application and open Windows Explorer.
    2. Now follow C:\Users\User-Name\AppDat\LocalMicrosoft\Teams, then go to Cache folder. Delete the complete folder.
    3. You can also delete the following folders-
      • Tmp folder.
      • Blob_storage folder.
      • IndexedDB folder.
      • GPUCache folder.
      • Local Storage folder.
      • Database folder.
    4. Restart Teams application.
  • Update Teams application.
    Updating the application can help you in getting rid of many lagging and slowing problems.

    1. When you open the application, then click on the profile name and click the option to check for updates.open the application

    It will download the latest changes for Teams and remove the inconsistencies.

  • Remove cache from an Internet browser.
    If you are using Teams in a web browser, then you can remove cache and temporary files from the settings of a web browser.

    1. In Google Chrome, you can go to Settings and clear ‘cookies and other site data, and ‘cached images and files.’ Click Clear data.Clear cookies and other site data
    2. In the Privacy & Security section of the Mozilla Firefox browser, click clear data to remove all cache, site data, and cookies.remove all cache, site data, and cookies
    3. In the cookies & site permissions, choose Clear on exit to remove all the cache, site permissions, and temporary files. It will work in the Microsoft Edge browser.remove all the cache, site permissions, and temporary files
  • Create Data Loss Prevention Policies in Admin Center
    The Data Loss Prevention Policies keep the users from sharing crucial information from Microsoft Teams. You can set the policy using the following methods-

    1. Go to the compliance center using the URL – https://compliance.microsoft.com, and sign in.
    2. Follow Data loss prevention > Policy.
    3. Click Add button to create a policy.
    4. Select the template, then click Next.
    5. On the new Name your policy tab, input a name and a proper description for the new policy. Now, click Next.
    6. The next step is Choose locations tab where you can appoint the dedicated settings for all accounts. The user can choose to ‘Let me choose specific locations.’ There, you can set the policies for 100 individual accounts to either exclude or include. The distribution list and security groups are appointed for policies.
    7. The next tab is Policy Settings where there is an option for ‘Customize the type of content you want to protect.’ You can keep either the default settings or employ Advanced Settings. In the Advanced Settings, you can create, edit, or delete the rules for policies. There is another option ‘What do you want to do if we detect sensitive info?’ Here you can review the settings. After making all the changes, click Next.
    8. Under the ‘Do you want to turn on the policy or test things out first?’ option in the Policy Settings tab, you can choose to turn the policy on, run a test, or keep it turned off for a limited time. Click Next.
    9. The final tab is the Review your settings tab where you can check the settings for a new policy. After reviewing the rule, you can click Create to enable the option.
  • Use keyboard shortcuts.

    In MS Teams, several shortcut keys can perform certain actions. if you understand them to use them, then it can help to increase the speed of communication and its responses. Some shortcuts are following-

    Shortcut Action
    Ctrl+E Search
    Ctrl+N Start new chat
    Ctrl+Equals sign ( = ) Zoom in
    Ctrl+Minus sign (-) Zoom out
    Ctrl+Comma (,) Settings
    Esc Close
    Ctrl+1 Activity
    Ctrl+2 Chat
    Ctrl+3 Teams
    Ctrl+Minus sign (-) Zoom out
    Ctrl+4 Calendar
    Ctrl+5 Calls
    Ctrl+6 Files
    Alt+Shift+C Start new conversation
    Shift+Enter Calendar
    Ctrl+4 Start new line
    Alt+Shift+R Replying to a thread
  • Manage your channels smartly.
    A channel in MS Teams is created for a specific type of chat. Generally, different channels in Teams overlap with others and sometimes there are discrepancies in the communication. So, you should manage your channel in such a way that the user is not confused about the channel and chat correctly.
  • Manage the Teams notifications.
    Generally, due to a large number of notifications on the desktop or smartphone, the user misses some important notifications. So, the user should go to the notifications section in the desktop app and check all the information there. You can see the useful notification there too.

Conclusion

Several techniques can help you in increasing the performance of Microsoft Teams. But, there is no manual method to keep the application agile, responsive, and lighter. So, you should use professional migration software to migrate such Teams that are larger. You can also migrate such Teams that have important messages and you want to save them for a longer period.