Things to know before migrating to SharePoint 2016

Megha Sharma    Megha Sharma     Updated On - 09 Jul 2019

SharePoint 2016 is the most stable version of SharePoint available today. It has many advanced features and amenities that attract the users of earlier versions. With SharePoint 2016, users can enjoy the following features and benefits:

  • My Sites in on-premises SharePoint can be redirected to OneDrive for Business (Office 365)
  • The new Compliance Center in Office 365 allows creating data retention policies.
  • Uploads files as large as 10 GB (instead of 2 GB of the earlier versions).
  • Faster creation of Site collections and Sites (as fast as in 1 second)
  • A new user interface with App Launcher feature
  • A hybrid search facility that searches both in on-premises and SharePoint Online
  • The document links are durable, means, the links remain the same irrespective of the location of the document

Key Points to Remember before SharePoint Migration

To experience all these new features of SharePoint 2016, users need to upgrade to SharePoint 2016 and migrate their data. But the user needs to be vigilant as some loopholes would result in migration failure or data casualties. So, some important things that the user need to be kept in mind before going to perform migration to SharePoint 2016 are mentioned below.

Auditing the content for migration

Before proceeding to migrate your data to SharePoint 2016 or any other destination, you should know about the core content which needs to be migrated. You can follow the 80/20 rule which says 80 percent of the users would not use more than 20 percent of the content. So, before migration, analyze the content and decide on which data is to be migrated. It saves time, effort and any sort of confusion during the migration.

Deciding on the migration strategy

Decide on your migration strategy which can be manual, automatic or hybrid (mix of automated and manual). The manual strategy involves copying of data which is simple but becomes monotonous with a large amount of data. Migration with automated method uses some free utilities or third-party tools. The hybrid migration strategy is when some steps include manual methods, and the rest are automatic. Having a strategy ready beforehand is a wise decision to accomplish migration in minimal time.

Making security the top priority

Data security must be taken seriously. Data security can be compromised when you follow the manual strategies for migration. This is an important point as the migration failure may hamper the migration quality as well. But professional solutions are found to give proper consideration for the security of data.

SharePoint 2016 migration requirements

One needs to be aware of the installation and configuration requirements of SharePoint 2016. Also, one should have enough system resources for SharePoint migration. For instance, SharePoint 2013 is recommended as a bridge for migration from SharePoint 2010 to SharePoint 2016 (2 step migration). If a new SharePoint farm is to be created, then complete hardware requirements should be met. Also, all the audit and legal requirements should be considered before choosing SharePoint Online over SharePoint on-premises.

Perform post-migration tasks

It’s not just the pre-migration requirements, but the tasks after the migration are also crucial. If the tasks after the migration are not done well, there are chances of data loss and integrity compromise (especially in the case of manual migration). To ensure a complete migration, users must inspect the linkages, user rights, etc.

Upgradation to SharePoint 2016 migration seems an easy task but can become a failure if the above crucial points are avoided. Users can perform painless migration to SharePoint 2016 if all the stated points are taken into consideration. So, wisely take initial steps before migrating to SharePoint 2016. Also, try to find a good SharePoint migration tool for effortless migration.

While talking about the automated solution for any SharePoint migration, users can completely trust the Kernel Migrator for SharePoint. This tool provides migration between different SharePoint versions. It also facilitates One Drive, Google Drive and Office 365 migrations. All the migrations are smooth and error-free. The best thing is it offers direct migration from one version to another without any intermediate version. Go to the site to know more about SharePoint Migration software

Summary

The article discusses the necessary points that need to be considered before SharePoint 2016 migration to ensure a clean and seamless migration. These points are quite helpful and lessen migration time and the confusions in between. Along with that, a solution for automatic SharePoint migration, Kernel Migrator for SharePoint is recommended for all the users who are looking to perform a smooth migration from SharePoint 2010 to SharePoint 2016 or from SharePoint 2013 to 2016.