Setup G Suite (Google Workspace) Account for Your Business Easily?

Read time 9 minutes

The complimentary Google account offers a combined storage capacity of 15 GB, which is distributed among all its applications. In contrast, the G Suite’s Business Standard subscription offers a substantial 2 TB of storage, signifying a significant upgrade in account advantages. These benefits extend beyond just storage space, encompassing a variety of applications not available in the free account.

Because of its features and extensive range of applications, G Suite is an excellent choice for businesses, regardless of their size, making it an ideal candidate.

This article aims to provide you with insights into G Suite. By the time you finish reading, you’ll have a comprehensive understanding of G Suite and how to implement it within your business.

The Need of G Suite for Your Business

G Suite encompasses a diverse array of tools and applications, offering comprehensive support for various aspects of business management. As an example, Google Workspace’s Gmail application stands out as a top-tier email platform, adept at facilitating both internal and external communication needs.

Using G Suite, you have the capability to self-host your email under your own domain name. This implies that if you operate a WordPress website and want to utilize the Gmail interface, G Suite can serve as an effective email hosting solution for your business needs. Furthermore, the suite’s integrated applications are well-suited for a wide range of business functions. G Suite offers you access to business-oriented versions of:

• Gmail, Google Hangouts, and Calendar
• Google Docs, Sheets, Slides
• Google Drive and Google Keep

Furthermore, you receive an email address associated with your domain name, such as yourname@companyname.com, along with a generous 30 GB storage space allocation for each user. These advantages extend beyond this and can be customized according to your chosen subscription plans.

Let’s proceed with the G Suite setup process, but before we dive in, there are a few essential items you’ll require, including:

• Credit Card Requirement: While G Suite offers a 15-day free trial upon registration, it is necessary to furnish your credit card information to maintain an active account once the trial period concludes.
• Domain Name Requirement: A domain name is essential for your G Suite account as it serves as an extension for all the emails associated with your G Suite account.
• Backup Email Address: When registering for G Suite, a secondary email address is essential for security measures. This backup email proves invaluable in situations where access to your G Suite account becomes challenging.

After obtaining access to all these elements, you can establish a G Suite account for your business.

Typically, the establishment of a G Suite account entails several stages. In this guide, we’ve distilled this process into four straightforward steps:

1. Create a fresh G Suite account.
2. Include users in the G Suite as per your specific needs.
3. Confirm your domain name with Google by incorporating a TXT record into your DNS configuration.
4. Set up email by adding MX records

Let’s carefully walk through each of these steps:

1. Complete your Registration with G Suite:

   To begin, the initial step involves registering for a G Suite account, a process that can be swiftly completed by following the steps outlined below:

   1. Go to this link and click the Start Free Trial button on the top right.
   2. You will be directed to the account setup wizard, where you’ll be required to enter certain personal details, such as the number of employees for whom you are creating the account, before proceeding by clicking “Next.”
   3. In the following wizard, please furnish the details for the G Suite admin account. You have the option to enter either the host email address or a primary email address into the designated email address field.
   4. Next, choose whether you already have a domain name or not. If yes, then click ‘Yes, I have one I can use.’
   5. If you possess a domain, please input the domain name into the designated box and proceed by clicking “next.”
   6. Next, confirm your intention to use the domain name for establishing the account.
   7. Once you’ve verified your domain name, please enter a secondary recovery email address that can be utilized for accessing your primary email during emergency situations. Then, proceed by clicking the “next” button.
   8. Please provide a username and password for accessing your G Suite account. While your business email address serves as the primary username, you can also choose a shorter alternative. Once done, click on the Agree and Create Account button to complete the registration process.

   

2. Add People to G Suite (Optional):

   Once you’ve finished setting up your G Suite account, you can include additional users in your account by following these steps:

   1. Select the Access Setup button, which will become visible on your screen once your account has been successfully established.
   2. To grant access to your shared G Suite account for other users, simply input their names, select the Add option, and proceed by clicking Next.
   3. Nonetheless, if you are the sole user of the G Suite account, simply mark the checkbox that says “I have added all user email addresses” and proceed by clicking on the “Next” button.

   In this manner, you have the capability to include individuals in your G Suite account.

3. Verify your Domain with Google:

   Next, ensure the authenticity of your domain name with Google by incorporating a TXT record. Google will detect the location where your domain name is hosted with step-by-step instructions to help you verify your domain name.

   The provided instructions offer valuable guidance, enabling you to verify your domain name. Alternatively, you may also verify the domain name through your site dashboard’s cPanel.

4. Set up MX Records for Gmail:

   You are now tasked with completing the setup process for your G Suite account. The final step entails the addition of MX Records, enabling your G Suite account to manage email services for the domain name. You can add the MX Record from the cPanel of your hosting plan or through Google MX records.

   Note: Modifying the MX records is necessary solely if you intend to utilize Gmail. If you opt to maintain your current email service, refrain from altering the MX records.

   1. Log in to your domain host’s account using administrator credentials for your domain.
   2. Navigate to your host’s settings and access either the DNS Management, Mail settings, or Advanced Settings section in order to make updates to the MX records.
   3. If there are any pre-existing MX Records, please either remove them or adjust their priority numbers.
   4. Furnish the updated MX records for Google’s mail servers and ensure to save the modifications once the records have been updated.
   5. Now, open the Setup tool in the Google Admin Console and click Activate in the Gmail section.
   6. Verify the email addresses you’ve generated, then select “Continue.”
   7. Next, proceed by selecting the option labeled “Activate Gmail”.

   Sending and receiving messages to your new G Suite email address should be operational within approximately 6 hours. However, it may take up to 48 hours for your G Suite email address to fully establish its capability to send and receive emails.

Now, if you want to use Gmail from G Suite account, then sign in to admin.google.com with G Suite username and password. From the top-right corner, click the App Launcher and select Mail. Setting up your G Suite account can be a complex task, but by following the steps outlined above, you can accomplish it with ease.

Creating a G Suite account can be straightforward when you follow the step-by-step procedure outlined above. However, if your organization is already utilizing G Suite, it’s important to periodically back up your mailboxes and other G Suite data to prevent potential data loss.

However, there is no foolproof manual approach for backing up G Suite data, making it somewhat challenging for users to safeguard their G Suite data. However, with the help of an automated solution like Kernel G Suite Backup Tool, you can easily backup the entire G Suite data in one go, including G Drive, Google Hangout, Gmail, etc. The backup file will be stored on the local system and can be utilized to retrieve data in the event of data loss.

Summary

Many companies place significant reliance on Google as their primary platform for both internal and external communications due to its robust capabilities. However, in order to establish email addresses bearing their own domain name and incorporate numerous users, they must create a G Suite account. Within this article, we have explored the straightforward process of setting up a G Suite account in four easy-to-follow steps. Besides, we also talked about an automated solution that can be used to backup Google Workspace data.