Best Google Workspace Backup Solutions for You

Megha Sharma
Megha Sharma | Updated On - 25 Mar 2022 |

Read time 8 minutes

Google Workspace users have increased enormously in the last two years, and many businesses are adopting this cloud platform. Though its popularity is growing steadily, many Google Workspace users are concerned about the security of their data.

This is because of their concerns like data loss due to accidental data deletion, undesirable activities by insiders, program errors, ransomware/malware/phishing attacks, online hacking attempts, application outages, failed 3rd party integrations, etc. So, they are always eager to back up their data regularly.

Other reasons for Google Workspace backup include unavailability of native backup solutions, email archiving requirements, GDPR compliances, etc. This often leads to a discussion on why and how backup is done. To help our readers in this discussion, especially related to professional Google Workspace solutions, we have performed extensive research on some efficient third-party solutions and selected the most popular ones in the year 2021. Now, we are presenting the best solutions before you for further analysis.

Top 7 Google Workspace Backup Solutions

Below we have provided a brief overview of the top 7 Google Workspace backup solutions available in the market in the year 2021. Check each solution to analyze and determine the most suitable one for your business.

  1. Kernel G Suite Backup

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    Tool Preview:

    It is a proficient utility to backup single or multiple G Suite or Google Workspace mailboxes, Google Drive files, Contacts, Calendars/Appointments, etc., easily. The tool is solely designed for backup at the desired destination.

    Salient Features
    • Very simple GUI with the backup in 4 simple steps only
    • Easy G Suite account addition with email ID, service account ID, and P12 file path
    • Intelligent and useful filter options – folder, date range, item type, and more
    • Backing up Google Workspace emails in PST, PDF, MSG, MHT, HTML, DOC, DOCX, and EML file formats
    • Backs up multiple mailbox content from a G Suite account

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    Pros Cons
    • Simple tool – to install and use
    • Made for naïve as well as technical users
    • Multiple output file formats
    • Easy, efficient, and flexible Google Workspace backup
    • Focuses only on Google Workspace backup
    • No post backup maintenance facility
  2. SpinOne for Google Workspace

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    SpinOne for Google Workspace is a backup utility meant to backup Google Workspace & Office 365 content to other cloud platforms like Azure, AWS, etc. It also facilitates the restore of files in a matter of seconds.

    Salient Features
    • Backup Google Workspace Gmail, Contacts, Drive, Sites, Calendar, Shared Drive to AWS, Azure, GCP, or Custom Cloud storage location
    • Supports complete recovery with version control
    • Offers both data migration and local file downloads
    • Integrates advanced features for GDPR compliance, EU Privacy Shield, SOC 2, etc.
    • Delivers advanced reports for backup and all process, along with search option
    Pros Cons
    • A complete suite of backup, recovery, and maintenance solution for Google Workspace
    • Offers a range of services apart from just backup
    • Includes features for risk assessment, ransomware, and security policies
    • Cloud to cloud backup provision for multiple platforms
    • Need technical skills to run & manage tool
    • Complexity in user-interface
  3. SysCloud Backup

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    Syscloud Backup solution is the ultimate solution to backup Google Workspace Apps – Gmail, Contacts, Sites, Drive, Shared Drive, and Calendar to PST, EML, MBOX format, AWS, Azure, Google Cloud, and download to a local system. It secures businesses from phishing, ransomware, accidental deletions, outages, etc., through intelligent data backup insights approach.

    Salient Features
    • Backs up multiple domains in a single account or platform
    • Automatic addition of new users with provision for exceptions
    • Comprehensive backup protection with backup snapshots, automated API management, unlimited versions
    • Offers advanced search options along with flexible restore options
    • Inspects backup archives for phishing, data compromise, and ransomware
    Pros Cons
    • Secures backup with multiple management tools and options
    • Includes both backup and restore processes for Google Workspace
    • Automatic audits and inspections for external threats
    • Boon for businesses relying on Google Workspace as the data storage medium
    • Not user-friendly
    • Requires technical person or administrator to run the tool
  4. Nexetic (Shield Backup G Suite)

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    Shield Backup G Suite from Nexetic helps in the automatic backup of Google Workspace content along with other services like efficient and quick data recovery, protection from malware/ human errors, and GDPR compatibility, thus protecting critical business data available on the Google Workspace platform.

    Salient Features
    • Performs continuous backup with twice-a-day automatic backup facility
    • Data restore facility to system or back to G Suite platform
    • Integrates a single view for the status of all G Suite users
    • Backs up all applications and supports granular, incremental backups
    • Provides centralized management with flexible restore options
    Pros Cons
    • Quick performance, no need to install the software
    • Supports Google Workspace backup, recovery, and restore
    • Integrates a restore portal which user can log in with G Suite credentials
    • Fully automatic backup with centralized management
    • Works on web browser only, need strong internet connection always
    • Needs technical supervision

    Tool Preview: is a complete Google Workspace backup solution for backup of all the inclusive applications instantly with flexible data restore options and smart ransomware protection.

    Salient Features
    • Quick offline download or export of G Suite accounts or individual items
    • Backup access permissions, Gmail nested labels as well as drive’s document IDs
    • Automatic (backup operator) or self-user (G Suite admin) for G Suite data recovery
    • Automatic discovery and protection of G Suite users and Drives with backup scheduling provision
    • Automatic archiving of deleted G Suite users and drives with any time recovery/export
    Pros Cons
    • Advanced backup of complete G Suite data, permissions, and labels
    • Handles backup process perfectly with smart controls and algorithms
    • Plans as per the number of users
    • Installed advanced measures for access controls, ransomware protection, and backup automation
    • Hard to manage
    • Works on a console, and needs high-end training
  6. Backupify

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    Backupify is designed for the automated backup of Google Workspace data and instant recovery of deleted Gmail emails and Google Drive files. It offers full data control through multiple services like monitoring tools, compliances, data encryption, etc.

    Salient Features
    • Automatic backup, thrice a day for G Suite applications – Gmail, Contacts, Google Drives, Team Drives, and Calendar
    • Quickly recovers malicious or accidentally deleted Gmail and Google Drive files
    • Provision of a centralized dashboard for advanced backup restores and activity feeds previews
    • Delivers audit logs, uptime/availability SLAs and data export at the correct time
    • Supports backup of the bulk of data (in TBs) with high processing speed.
    Pros Cons
    • Secures backups on a highly encrypted private cloud meant for backup only
    • Quick and complete management of backup data
    • Cloud-managed backup, no need for software installation
    • Automatic detection of new users and data archiving of whom going to leave
    • Complex interface design
    • No provision of local backup
  7. Spanning Backup for G Suite

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    Backup for G Suite from Spanning impresses its users with the automated and instant backup of Google Workspace apps, including Gmail, Contacts, Calendars, Drives, Team Drives, and Sites. It supports unlimited Google Workspace backup with advanced data protection services.

    Salient Features
    • Runs the backup tool in the background each day automatically. It also provides an on-demand backup facility
    • Backup health status monitoring dashboard for live preview of status
    • Audit Logs for viewing detailed record of action by user or admin for backup
    • Advanced backup with compliances, encryption, etc.
    • Multiple G Suite data restore categories – end-user, cross-user, point in time, search-based, Team-drives
    Pros Cons
    • Offers unlimited storage
    • Dark web monitoring option to detect malicious insider threats
    • Automatic audits and inspections for external threats
    • Incremental backups with everyday automatic backups
    • Too many operations involved
    • Technical training is a must

After the introduction of the top 7 Google Workspace backup solutions in the digital market, users can choose the best one for them based on their decisive insights over categories like –

  • Simplicity of GUI
  • Operation requirements – backup, restore, recovery, management, or all
  • Desirable features, success rate, backup/restore speed
  • Technical skills and competence of the users
  • Affordability, costs, and budget
  • Number of G Suite account users in the organization
  • Need for scheduled or automated backup


Many Google Workspace backup solutions are available in the market, and choosing one for your organization is challenging. As different businesses can have different factors to consider before the final choice of the G Suite Backup solution, we recommend you try each solution before buying. Get ready to secure your Google Workspace applications data with the right backup solution!