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Summary: Google Workspace users are increasingly concerned about data security, leading to a demand for backup solutions. This article highlights the top 7 Google Workspace backup options in 2022, discussing their features, pros, and cons. Users are advised to choose based on their needs and preferences.
Over the past two years, there has been a substantial surge in the number of Google Workspace users, with numerous businesses embracing this cloud-based platform. While its popularity continues to rise, a significant portion of Google Workspace users remains apprehensive about the security of their data.
Their motivation to regularly back up their data stems from various concerns, including the risk of data loss from accidental deletions, potential misconduct by insiders, program glitches, as well as the looming threats of ransomware, malware, and phishing attacks. Additionally, the constant specter of online hacking attempts, application outages, and failed third-party integrations further drives their determination to safeguard their information.
There are several factors that drive the need for Google Workspace backup, such as the absence of built-in backup options, the necessity for email archiving to meet GDPR compliance, and more. These factors often spark discussions about the reasons and methods behind conducting backups. To assist our readers, particularly those involved in the realm of professional Google Workspace solutions, we’ve conducted comprehensive research into highly effective third-party backup solutions. From our research conducted in the year 2021, we have identified and are now presenting the most popular and recommended solutions for your in-depth analysis.
Top 7 Google Workspace Backup Solutions
Here is a concise summary of the leading 7 Google Workspace backup solutions you can find on the market as of 2022. Take a closer look at each option to assess and select the one that best aligns with your business needs.
1- Kernel G Suite Backup
Website URL: https://www.nucleustechnologies.com/g-suite-backup/
This tool excels at efficiently backing up individual or multiple G Suite or Google Workspace mailboxes, Google Drive files, Contacts, Calendars/Appointments, and more. Its primary purpose is to facilitate seamless backups to your preferred destination. It stands out for its comprehensive backup capabilities, user-friendly operation, and its commitment to ensuring data security and integrity.
- A straightforward graphical user interface (GUI) allows for a streamlined backup process in just three easy steps: 1. Add your G Suite account, 2. Apply filters, and 3. Initiate the backup.
- The following are the items it is capable of backing up: G Suite mailboxes (including metadata and read/unread status), calendar events and appointments, contacts, conversations from Google Chat and Hangouts, as well as Google Drive data.
- Backing up multiple mailboxes simultaneously can be accomplished through either a CSV file or by utilizing a super admin account.
- Simplified inclusion of G Suite accounts using email ID, service account ID, and the path to the P12 file.
- Smart and practical filtering choices, including folder selection, date range, item type, and additional options.
- You can securely archive Google Workspace emails in various file formats, including PST, PDF, MSG, MHT, HTML, DOC, DOCX, and EML, and store them at your preferred location.
- Creates a backup of various mailbox contents from a G Suite account.
- Divides the resultant PST file into numerous smaller files to safeguard and maintain the data’s security and integrity.
- Simple tool – to install and use
- Made for naïve as well as technical users
- Multiple output file formats
- Easy, efficient, and flexible Google Workspace backup
- No loss of data during or after backup
- A completely secure backup process
- Runs multiple instances at a time to save time
- Each G Suite folder is eligible for a complimentary backup of up to 10 items, while each Google Drive account can secure 5 documents for free.
- Focuses only on Google Workspace backup
- The list view of G Suite folders does not display a preview of backed-up contacts and calendar/appointments.
- No post backup maintenance facility
2- SpinOne for Google Workspace
SpinOne for Google Workspace serves as a backup tool designed to safeguard your Google Workspace and Office 365 data by securely storing it on alternative cloud platforms such as Azure and AWS. Additionally, it expedites the process of file restoration, allowing for rapid retrieval.
- Securely back up your Google Workspace data, including Gmail, Contacts, Drive, Sites, Calendar, and Shared Drive, to your choice of cloud storage destinations such as AWS, Azure, GCP, or a custom cloud storage location.
- Supports complete recovery with version control
- Provides the option for both data migration and downloading local files.
- Incorporates cutting-edge functionalities to ensure adherence to GDPR compliance, EU Privacy Shield regulations, SOC 2 standards, and more.
- Provides comprehensive reports for both backup and all processes, complete with a search functionality.
- A comprehensive set of tools and services for ensuring data backup, recovery, and system maintenance within Google Workspace.
- Provides a variety of services beyond mere backup solutions.
- Incorporates functionalities pertaining to risk evaluation, protection against ransomware, and the implementation of security protocols.
- Provisioning cloud-to-cloud backup for various platforms.
- Technical expertise is required for the operation and administration of the tool.
- Complexity in user-interface
3- SysCloud Backup
The Syscloud Backup solution offers a comprehensive solution for safeguarding Google Workspace Apps, including Gmail, Contacts, Sites, Drive, Shared Drive, and Calendar. It allows you to back up your data in formats such as PST, EML, and MBOX, and store it on cloud platforms like AWS, Azure, Google Cloud, or download it locally. This solution provides robust security measures against threats like phishing, ransomware, accidental deletions, and outages through its intelligent data backup insights approach, ensuring the protection of businesses.
- Supports the backup of multiple domains within a single account or on a unified platform.
- Automated inclusion of new users with the option to make specific exclusions.
- Complete backup security featuring backup snapshots, automated API administration, and limitless versioning.
- Provides an array of advanced search choices, complemented by versatile restoration options.
- Examines backup archives to detect phishing attempts, data breaches, and ransomware threats.
- Ensures backup security through a variety of management tools and choices.
- Encompasses both Google Workspace backup and restoration procedures.
- Automatic audits and inspections for external threats
- A blessing for enterprises that depend on Google Workspace as their primary data storage solution.
- Not user-friendly
- Necessitates the presence of a technically skilled individual or administrator to operate the tool.
4- Nexetic (Shield Backup G Suite)
Nexetic’s Shield Backup for G Suite offers seamless and automated data backup for Google Workspace, ensuring the safety of essential business information. This comprehensive solution not only facilitates swift data recovery but also provides robust safeguards against malware and human errors. Moreover, it ensures compliance with GDPR regulations, enhancing the security and integrity of your valuable data within the Google Workspace ecosystem.
- Conducts uninterrupted backup operations, featuring an automatic backup system twice a day.
- The ability to restore data either to the system or back onto the G Suite platform is provided.
- Combines a unified perspective to display the status of all G Suite users.
- It performs complete backups of all applications and facilitates incremental backups with granularity support.
- Offers centralized administration with adaptable recovery choices.
- Rapid execution without any requirement for software installation.
- Supports Google Workspace backup, recovery, and restore
- Incorporates a recovery portal that allows users to access it using their G Suite login credentials.
- Fully automatic backup with centralized management
- Only compatible with web browsers and requires a consistently robust internet connection.
- Needs technical supervision
Avi.ai offers a comprehensive Google Workspace backup solution, allowing you to quickly and securely back up all the included applications. It also provides flexible data restoration options and intelligent protection against ransomware.
- Rapid offline retrieval or exporting of G Suite accounts or specific items.
- Access permissions for backups, nested labels in Gmail, and document IDs in Google Drive.
- G Suite data recovery can be performed either automatically by a backup operator or manually by a G Suite admin.
- Automated detection and safeguarding of G Suite users and Drives, including the ability to set up backup schedules.
- Automated retention of deleted G Suite user accounts and drives, enabling retrieval or export at any point in time.
- Enhanced backup of the entire G Suite dataset, including permissions and labeling.
- Handles backup process perfectly with smart controls and algorithms
- Plans as per the number of users
- Implemented advanced security measures for access control, safeguarding against ransomware, and streamlining backup automation.
- Hard to manage
- Works on a console, and needs high-end training
Backupify is tailored to automate the backup of Google Workspace data while providing swift retrieval of deleted Gmail emails and Google Drive files. It grants comprehensive data management, encompassing monitoring tools, compliance measures, data encryption, and more.
- G Suite applications, including Gmail, Contacts, Google Drives, Team Drives, and Calendar, are automatically backed up three times a day.
- Efficiently restores Gmail and Google Drive files that have been maliciously or inadvertently deleted.
- Offering a centralized dashboard that enables advanced backup restoration and provides previews of activity feeds.
- Provides timely delivery of audit logs, uptime/availability service level agreements (SLAs), and data export.
- Supports backup of the bulk of data (in TBs) with high processing speed.
- Ensures the protection of backup data by storing it within a dedicated, tightly encrypted private cloud exclusively designed for backup purposes.
- Efficient and thorough handling of backup data.
- Backup management in the cloud eliminates the requirement for software installation.
- Automated identification of incoming users and the archival of data for those who are expected to depart.
- Complex interface design
- No provision of local backup
7- Spanning Backup for G Suite
Spanning’s Backup for G Suite earns high praise for its seamless and immediate backup capabilities for Google Workspace applications, encompassing Gmail, Contacts, Calendars, Drives, Team Drives, and Sites. It offers comprehensive data protection services and allows for unlimited Google Workspace backup.
- The backup tool operates automatically in the background on a daily basis and additionally offers an on-demand backup feature.
- Dashboard for real-time monitoring of backup health status for live status preview.
- Audit Logs for viewing detailed record of action by user or admin for backup
- Advanced backup with compliances, encryption, etc.
- There are various categories for restoring G Suite data, including options for individual users, multiple users, specific points in time, search-based recovery, and restoration of Team Drives.
- Offers unlimited storage
- Option for monitoring the dark web to identify potential insider threats with malicious intent.
- Automatic audits and inspections for external threats
- Daily automatic backups with incremental backups.
- Too many operations involved
- Technical training is a must
Following the unveiling of the top seven Google Workspace backup solutions in the digital marketplace, individuals now have the opportunity to select the most suitable option for their needs by considering their key criteria across various categories such as –
- Simplicity of GUI
- Operational necessities encompass backup, restoration, recuperation, administration, or any combination thereof.
- Desirable characteristics, the rate of achievement, and the speed of backup and restoration.
- Technical skills and competence of the users
- Affordability, costs, and budget
- Number of G Suite account users in the organization
- Need for scheduled or automated backup
Many Google Workspace backup solutions are available in the market, and choosing one for your organization is challenging. As different businesses can have different factors to consider before the final choice of the G Suite Backup Tool , we recommend you try each solution before buying. Prepare to safeguard your Google Workspace application data using the appropriate backup solution!