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Office 365 is a flexible and powerful cloud platform that functions based on Microsoft’s infrastructure. Being a Microsoft product, the top priority of Office 365 is to offer business continuity, data redundancy, and high availability of cloud services. Yet, Microsoft doesn’t provide a comprehensive backup of Office 365 data, even if you have the highest subscription plan. To upgrade your subscription plan, read “How to Upgrade Microsoft 365 Subscription?“
Backup of Office 365 is a crucial aspect for organizations relying on it for various reasons. Besides, Microsoft clearly states that it is only responsible for data availability and data protection. If any data is lost in Office 365, Microsoft is not responsible for its recovery. So, if you’re using Office 365 for storing your data, you need to back it up continuously to avoid any disasters.
There are various situations that ask for Office 365/Microsoft 365 backup, and each of them is justified. Let’s look at the top reasons to back up your Office 365 data.
The above points clearly say why it is crucial to backup Office 365. But what are the best practices for backup Office 365? How can you back up the data without losing anything?
In this informative article, we will take you through the best practices of Office 365 backup to help you protect and store your data securely.
There are various steps you can take to backup Office 365 data, applications, and mailboxes. Some of which includes:
It is not advisable to store backups Office 365 on OneDrive or SharePoint, as the cloud platform can be a victim of ransomware. So, always back up the data on servers in your office or data center, NAS devices, or USB hard disk drives.
Out of all the practices, the essential method is to back up your Office 365 data continuously. A disaster can take place anytime without informing you. Thus, it is vital to backup your data regularly. If you use Office 365 every day for data storing, communication, and other activities, consider backup of Office 365 every day. However, if you don’t use it for daily purposes, you can backup your mailboxes once a week.
Also, you need to use an alternative utility that offers incremental backups to save space during regular backups. The data will not be rewritten during backups with incremental backups, enabling you to save storage space and time.
The native methods are not helpful if you want a regular backup of Office 365. That’s why you need an automated solution that offers incremental backup and recovery for Office 365 data. It allows you to backup specific emails rather than the entire Office 365 data. Moreover, the automated solution will enable you to back up your OneDrive and SharePoint data all at once.
For example, Kernel Office 365 Backup is an advanced tool that allows you to backup Office 365/Exchange mailboxes to PST files and secures your data. It is equipped with intelligent capabilities that enable quick backup of Office 365 mailboxes. The tool even backup multiple mailboxes at once while filtering data on different criteria, such as item type, date, include/exclude empty folders, etc. You can even reduce the mailbox sizes by deleting unnecessary data from your Office 365 mailbox.
No doubt, Office 365 is an excellent platform for collaboration, communication, and storage of data. But, you cannot entirely rely on Microsoft’s security to protect your data. Thus, creating a regular backup is crucial to protect your data at every stage. This article highlights the best practices to backup Office 365 mailboxes while discussing an alternative solution to help you back up multiple mailboxes simultaneously with incremental backup.