GDPR Compliance and Office 365 Backup

Siddharth Rawat
Siddharth Rawat | Updated On - November 04, 2022 |

Read time 4 minutes

What is GDPR Compliance?

Nowadays, lots of people talking about GDPR and how this law will secure data. Different organizations are really worried about adapting the GDPR set of instructions to secure their customer’s data to avoid it from misuse by those who are not even intended to see that private data and could have malicious intent to manipulate data for some bigger disaster. They have every reason to be worried about it because failure to comply with the GDPR law will be costly as they could be fined up to 4% of annual global turnover or €20 Million.

By countering the worst case, somehow data breaches happen and very sensitive data gets stolen, lost or handed to the wrong people without considering the risk factors which could affect the whole nation severely. To take control over this condition, the EU Commission regulated this law to secure data of EU Citizens. All companies and organizations that collect the data and the ones who process it will have to restructure their systems in accordance with GDPR law.

The organizations having EU users are obliged to protect their user’s data and keep it safe from exploitation. If any organization or service providers fail to obey the rule will face heavy penalties.

This law made it clear that consent of the user is a key element of the GDPR Compliance. Organizations are not supposed to add lengthy terms and conditions legalizing the authority to use their data which users accept just to avail the free services without knowing the hazardous effects which this agreement could cause.

The major Data Subject Rights which were mentioned in law are described below which are key factors for GDPR compliance.

  1. Breach Notification
    Breach notification will become necessary for data processors to intimate the breach to their customers, data processors, without any delay this Breach notification must be delivered within 72 hours after becoming aware of such incident.
  2. Right to Access
    By applying this law, Controllers are obliged to confirm as if their user’s data is being processed or for what purpose and they have to send a copy of personal data to their users in an electronic format without any fee.
  3. Right to be Forgotten (Data Erase)
    Users/Data Subjects have all rights to demand erasure of their data from data controller’s systems which will result in data dissemination circulation and potentially cut off third-party proceedings of data.
  4. Data Portability
    In this law, they focus on data portability and gave the right to the user to receive their data in electronic format and also able to transfer it to another service provider/controller.
  5. Privacy by Design
    Everything starts with design and in accordance with this law, systems are supposed to design in such manners which ensure privacy and control data protection. At the time of designing, controllers will implement measured technical and organizational approaches.
  6. Data Protection Officers
    To handle all the activities, Data Protection Officers must be appointed to each organization with relevant qualifications and expert level knowledge to carry out tasks and report directly to higher authorities.

Backup for Office 365

When we talk about the GDPR compliance and laws, we need to take precautionary measures to keep data secure and accessible to relevant users. Data processors are supposed to take timely important steps to restore data in case of data loss. This is the point in law where we need to backup users data make it available to the user at any cost. For instance, many companies rely on emails and their whole business runs by communication on emails. Backup of that data is most important which usually done by cloud-based services. But a question arises, Does that cloud-based services compliance with GDPR rules or not?

In this case, we need to find the best solution for it. Kernel Export Office 365 to PST is the best solution which is fully in accordance with GDPR Compliance rules.