Considering the present scenarios of security breaches everyone looks out for a secure and reliable solution. Hence, the first thought comes to user’s mind is the cloud storage services that ensure complete privacy and security of your business data. Even the Cloud Security Alliance (CSA) has stated that 70 percent of businesses in the world are now on the cloud.
Although 70% is not at all surprising, as there are several advantages when you move to cloud such as data is highly flexible to access, lower fixed costs, software’s are updated automatically, collaboration increases and of course work from anywhere freely. With all the benefits offered by cloud services in this age of technology of storing data over the cloud, many organizations are still hesitant to opt for cloud platforms.
There are many security concerns when it comes to data that belongs to organizations somewhere in the cloud. Now, let’s see what does Office 365 promises for cloud storage data protection.
List of 7 Data Security Facts Promised By Office 365
- Data Centers are not Disclosed in Office 365
In Office 365, it is a challenging task in itself to find the location of the stored data on cloud servers. It is the standard policy of Microsoft that data location of data centers is not disclosed to the public. In case any is able to find one, then their multiple high-security physical layers that one has to go through such as motion sensors under video surveillance, biometrics and more.
- Data is Encrypted Before Transmitting
While actively communicating with different users over emails or looking at the data within the mailbox, it is all encrypted. Office 365 has inbuilt email encryption feature which you must enable. If you enable this feature you will be protected with BitLocker encryption, SSL over HTTP and document liberties with IRM. Hence, no one will be able to peek into your data.
- Data is Never Exposed for Advertising
Data exposure is a matter of concern, particularly when it is crucial but Office 365 is not a platform that allows different other platforms such as Gmail, Facebook, etc. to fetch the information you saved on Office 365. Therefore, none of your data is exposed to the public as Microsoft has already adapted safe approaches to save you from this horror.
- Keep Regular Check for Data Backups
At the data center level, MS Office 365 has already employed several layers of backup and redundancy checks. Therefore, the chances of data theft or loss or corruption are negligible over the data servers. In the worst scenario, all the data can be restored automatically through Office 365.
- No Data Loss due to Expiry of Subscription plan
Many of you imagine this that “the subscription plan you tool for Office 365 is no longer valid, hence Office 365 will not let you access this data now.” Of course, this is not true, even if the plan expires, Office 365 gives you 90 days’ time to export all your data to a different platform or physical storage safely.
- Advanced Password Protection with Multi-Factor Authentication
In today’s digital age, your identity is always checked through a password for login on any platform, which proved you are you. Hence, any brute force attack will never breach the security in Office 365. So, it is recommended to always set strong passwords as per the instructions.
If the users have more crucial data or confidential information is saved over the cloud servers of Office 365, we recommend you enable multi-factor authentication. It provides an extra security layer excluding the password protection.
- Controls Data Access with Privacy Setting
It is a simple fact, not everything is shared among regular users. Administrators share only required information with the regular users in an organization that too is also shared with limited users. Hence, being an Administrator, you can control the accessibility of data through privacy settings for different users.
Data is Safer in Office 365 – Offering Unmatched Security
There is no doubt that being a user security of your data is always at the back of your mind 24*7. But, Office 365 promises strong protection of your data. Hence, moving your data to such a cloud platform is now secure and private.
To prove the above-mentioned lines,
“Microsoft announced that it has become first cloud provider that has adopted international cloud privacy standard that we developed by ISO – International Organization for Standardization”
Hence, Office 365 security is now unbeatable and it is much more secure than you could have imagined.
We also recommend third-party solution – Kernel Office 365 Backup tool to export Office 365 to PST. Yes, this could one in a million chance that you face data loss or corruption issues over Office 365. But, as said everything is possible, so to keep yourself in safer positions it is always to take precautions in prior.
There is no doubt that security concerns never leave our head, but Office 365 is one such web-based application offered by Microsoft. It ensures 100 percent data security and protection over the cloud storage to its users. We have listed down the top 7 facts that Office 365 promises for data security.