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At present, be it a small or a large organization, all rely heavily on the data they deal with, and that’s why they look for a secure and reliable platform to keep their essential data doubly protected. Hence, the first thought that comes to the user’s mind is using a cloud service, and what’s better than the best- Microsoft 365 that ensures complete privacy, availability, and security of your business data with a routine Backup of Office 365 action. Even the Cloud Security Alliance (CSA) has stated that 70% of businesses worldwide are now on the cloud or using its possibilities.

When you move to the cloud, there are several advantages, such as flexibility to access the data, reduced costs, automatic software updates, collaboration features, and work from anywhere. Despite the benefits the cloud offers, some organizations are still hesitant to opt for cloud platforms.

There are many security concerns regarding the data stored on the cloud. But a significant factor is that Microsoft is on top because it provides robust security measures which prioritize data protection.

7 data security measures offered by Microsoft 365

  1. Office 365 Data Centers are not Disclosed – The data is stored in Microsoft data centers, which are distributed in different locations worldwide, and finding them is a real challenge. They are built with multiple high-security physical layers such as motion sensors, video surveillance, biometrics, real-time communication, security, and more. Microsoft’s standard policy is that the location of data centers will not be disclosed to the public.
  2. Data is Encrypted Before Transmitting – While actively communicating with different users within or outside the organization, all the email messages are encrypted. Office 365 has an inbuilt email encryption feature you must enable so no one can peek into your data. You will be protected with BitLocker encryption, SSL over HTTP, and document liberties with IRM if you enable this feature.
  3. Data is Never Exposed for Advertising – Data exposure is a concern, as many online services pass on your information to third parties. But Office 365 is not a platform that allows fetching the information you saved on Office 365 like other platforms such as Gmail, Facebook, etc. Therefore, none of your data is exposed to the public as Microsoft has already adopted safe approaches to save you from this horror.
  4. Data Backup – At the data center level, MS Office 365 has already employed several layers of backup and redundancy checks. Therefore, the chances of data theft or loss, or corruption are negligible. In the worst scenario, all the data can be restored to Office 365.
  5. No Data Loss due to Expiry of Subscription plan – Many of you imagine that “the subscription plans for Office 365 are no longer valid, and hence Office 365 will not let you access this data now.” Of course, this is not true; even if the plan expires, Office 365 gives you 90 days’ time to export all your data to a different platform or physical storage safely.
  6. Advanced Password Protection with Multi-Factor Authentication – In today’s digital age, your identity is always checked through a password for login on any platform. But Multi-Factor Authentication adds another layer of protection by sending a passcode to their phones or fingerprints. Hence, any brute force attack will never breach the security in Office 365. But, it is recommended to always Security Practices for Microsoft 365 or Office 365 Account.
    Also, we recommend you enable multi-factor authentication as it prevents hackers even if they know your password.
  7. Controls Data Access with Privacy Settings – It is a simple fact – every data is not shared with all users. Administrators share only required information with the users in an organization. Being an administrator, you can control the accessibility of data through privacy settings.

Data is Safe in Office 365

There is no doubt that the security of your data is always on top of your mind. And Office 365 shares the same ideology and promises strong data protection. Hence, moving your data to such a cloud to cloud backup platform is now secure and safe.

To prove the above-mentioned lines,

“Microsoft announced that it had become the first cloud provider that has adopted international cloud privacy standard that we developed by ISO – International Organization for Standardization.”

Hence, Office 365 security is now unbeatable, and it is much more secure than you could have imagined.

With the latest improvements, Microsoft 365 security is now unbeatable and much more secure than you can imagine!

We also recommend a third-party solution – Kernel Office 365 Backup tool to export Office 365 to PST. Yes, this could be a one-in-a-million chance that you face data loss or corruption issues over Office 365. But, as said, precaution is better than cure; you must take a backup of your important data and keep it secured in a PST file.


There is no doubt that security concerns never leave our heads, but Office 365 is a secure cloud platform offered by Microsoft. It ensures 100% data security and protection over the cloud storage to its users. We have listed down the top 7 facts that Office 365 promises for data security.

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