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Summary: Microsoft 365 offers robust data security, encryption, and undisclosed data center locations. Multi-Factor Authentication enhances protection. Microsoft’s adherence to international privacy standards ensures unbeatable security. Consider Kernel Office 365 Backup for added data safety.

In today’s business landscape, regardless of their size, organizations heavily rely on the data they handle. It is imperative for them to seek a secure and dependable platform to safeguard their crucial information. This is where Microsoft 365 shines as the optimal choice, offering robust safeguards to ensure the double protection of your vital data. Microsoft 365 not only guarantees complete privacy, availability, and security for your business data but also backs it up routinely, as illustrated in this informative Office 365 backup guide. In fact, the Cloud Security Alliance (CSA) has reported that a staggering 70% of businesses worldwide have already embraced the cloud or harnessed its transformative capabilities.

Transitioning to the cloud offers numerous advantages, including enhanced data accessibility, cost reduction, automatic software updates, robust collaboration tools, and the freedom to work from any location. Despite these compelling benefits, certain organizations remain cautious about adopting cloud platforms.

Numerous security concerns surround cloud-stored data, but a pivotal factor to consider is Microsoft’s leading position. Microsoft stands out by offering robust security measures that prioritize the protection of your data.

7 Data Security Measures offered by Microsoft 365-

  1. Office 365 Data Centers are not Disclosed – Microsoft’s data centers, strategically positioned across various global locations, are intentionally challenging to pinpoint. They boast multiple layers of top-tier physical security measures, including motion sensors, video surveillance, biometric authentication, real-time communication systems, and other cutting-edge technologies. Microsoft adheres to a stringent policy of non-disclosure regarding the exact whereabouts of these data centers, prioritizing data security and confidentiality.
  2. Data is Encrypted Before Transmitting – When engaging in communication with various users, both within and outside the organization, email messages are subject to encryption to ensure their security. Office 365 includes a built-in email encryption feature that is essential to activate, as it safeguards your data from prying eyes. Enabling this feature provides you with comprehensive protection through BitLocker encryption, SSL over HTTP, and document access controls with Information Rights Management (IRM).
  3. Data is Never Exposed for Advertising – Data exposure remains a valid concern, as numerous online services have been known to share user information with third parties. However, Office 365 distinguishes itself from such platforms, like Gmail or Facebook, by not permitting access to the information you’ve stored within it. This means that none of your data is exposed to the public, thanks to Microsoft’s proactive adoption of secure practices aimed at protecting your privacy.
  4. Data Backup – MS Office 365 has implemented multiple layers of backup and redundancy checks at the data center level. As a result, the risk of data theft, loss, or corruption is minimal. In the worst-case scenario, comprehensive data recovery options are available to restore all information within Office 365.
  5. No Data Loss due to Expiry of Subscription plan – Many of you imagine that “the subscription plans for Office 365 are no longer valid, and hence Office 365 will not let you access this data now.” Of course, this is not true; even if the plan expires, Office 365 gives you 90 days’ time to export all your data to a different platform or physical storage safely.
  6. Advanced Password Protection with Multi-Factor Authentication – In today’s digital landscape, identity verification primarily relies on passwords for platform access. However, Multi-Factor Authentication (MFA) enhances security by introducing an additional layer of protection, such as sending passcodes to users’ phones or utilizing fingerprints. Consequently, the robust security of Office 365 remains impervious to brute force attacks. But, it is recommended to always Security Practices for Microsoft 365 or Office 365 Account.
    Also, we recommend you enable multi-factor authentication as it prevents hackers even if they know your password.
  7. Controls Data Access with Privacy Settings – It is a simple fact – every data is not shared with all users. Administrators share only required information with the users in an organization. Being an administrator, you can control the accessibility of data through privacy settings.
Data is Safe in Office 365

There is no doubt that the security of your data is always on top of your mind. And Office 365 shares the same ideology and promises strong data protection. Hence, moving your data to such a cloud to cloud backup platform is now secure and safe.

To prove the above-mentioned lines,

“Microsoft announced that it had become the first cloud provider that has adopted international cloud privacy standard that we developed by ISO – International Organization for Standardization.”

Hence, Office 365 security is now unbeatable, and it is much more secure than you could have imagined.

With the latest improvements, Microsoft 365 security is now unbeatable and much more secure than you can imagine!

We also recommend a third-party solution – Kernel Office 365 Backup tool to export Office 365 to PST. Yes, this could be a one-in-a-million chance that you face data loss or corruption issues over Office 365. But, as said, precaution is better than cure; you must take a backup of your important data and keep it secured in a PST file.


While security concerns are ever-present, it’s essential to recognize that Office 365, provided by Microsoft, is a highly secure cloud platform. It steadfastly guarantees 100% data security and protection for its users on its cloud storage infrastructure. To shed light on this, we’ve compiled a list of the top 7 facts that underscore Office 365’s commitment to data security.