How to Make Backup Copy of a PST file?

Jarvis Flores | Updated On - 05 Apr 2021 |

Read time 6 min

MS Outlook saves its data in PST files. But an Outlook user can lose all his data if this file gets damaged due to any reason. If you have backups for your PST file, you can use them in such situations. You can use a backup copy of your PST file to restore Outlook data if original PST file faces unexpected damages, data loss, hardware failure, or data transfer from one system to another.

You can back up Outlook emails in different ways. However, the process varies with the version of your MS Outlook as shown below:

Simple and Quick Actions for to Outlook Data Backup

We have some easy ways that will help you create a copy of your PST file.

1: Make a Backup Copy of a PST File

Follow the steps one by one to backup complete Outlook data to PST file:

Step 1: Close all programs – Outlook.
Step 2: Open Control Panel, look for the Mail icon. Open Control Panel

Step 3: Now, double-click the Mail icon and select Show Profile.
Select Show Profile

Select the profile for which you want to perform backup and click Properties.
Select Properties

Step 4: Click Data Files.
Go to Data Files

Select the Data Files tab, select a data file under the Name column and click Open File Location.
Open File Location

Step 5: You can copy this file to any location on the hard Disk or you can transfer it to any computer or removable storage media.
transfer the file

2: Export Outlook Data Items to PST File:

You can export Outlook items by creating a PST file that is stored on your computer.

In MS Outlook 2007

Step 1: Click on the File menu and select Import/Export.
Select Import/Export

Step 2: Choose Export to a file; then click on Next.
Step 3: Now select Personal File Folder (.pst) and then click on Next.
Step 4: Here, pick the folders you want to export.
Step 5: After this, click on Browse to provide a file saving path for PST file and click on OK to continue the process. And click Finish in the end.

In MS Outlook 2010

Step 1: Click on the File tab and select Options.
Select Options

Step 2: In Outlook Option dialogue box, go to Advanced. Then, choose Export (under the Export section).
Choose Export option

Step 3: Select Export to a file & click Next.
Step 4: Select Outlook Data Files (.pst) and then click Next.
Step 5: Now, you can continue the process as in Outlook 2007.

In MS Outlook 2013 & 2016

If you want to create a backup for MS Outlook 2013 and 2016 mailboxes, follow the below-mentioned steps:

Step 1: Click on File > Open & Export > Import/Export.
Open Import/Export option

Step 2: Here, choose Export to a file and then click on Next.
Step 3: Choose Outlook Data File (.pst) and click on Next.
Step 4: Now, pick the folders you want to backup and click on Next.
Step 5: Provide the desired file saving path by clicking on Browse and then Finish the process.

Kernel for Outlook PST Repair

Kernel for Outlook PST Repair helps to recover PST files and also to back up your Outlook mailbox data to various destinations – Exchange Server, Office 365, Gmail, and more. It has the facility for selective backup as the tool offers filters for the selection of data. The tool is recommended by professionals as it ensures complete integrity of the data. Also, the tool is compatible with latest Outlook and Windows versions.
Outlook PST  Repair

Here are following properties related to the software that you should checkout before using it-

  • The software is perfectly suitable for the large-sized PST files that have grown, and the mailboxes have become slower in responses in user queries.
  • When an email or contact is deleted from the account, then the software will recover them and show to you in bright red color for easy identification.
  • The repaired PST file can be saved in various web mail formats like Yahoo, Gmail, AOL, etc.
  • The mailbox contents can preserve their meta data after the scanning.
  • There is an adaptive search feature that lets you search the data based on various properties.

Conclusion

MS Outlook has an export feature to back up its mailbox items including emails. The procedure to export emails is slightly different in different versions of MS Outlook. Also, you can use tools like Repair Outlook PST file to back up mailbox data to various destinations.