Free Methods to Convert Exchange EDB to PST File

Aftab Alam Aftab Alam Updated On - 17 Apr 2019

In an earlier version of Exchange Server like Microsoft Exchange 2007, there were storage groups where the user mailboxes were saved. You could easily create a backup for storage groups and keep them. But after Microsoft Exchange 2010, the storage group were replaced with databases, that’s why it becomes complicated to maintain a brick-level backup of Exchange data.

To solve, the backup issue, Microsoft has issued some other methods in the Exchange framework by which you can convert the EDB files to a PST format for backup purposes.

EDB vs PST File

EDB – An Exchange database (EDB) file stores the multiple user mailboxes created in the Exchange Server. There can be multiple Exchange database files in a single Exchange Server.
PST – A PST file is a container where the Outlook messages and other mailbox items are saved. It is created by default as soon as you create an Outlook profile.

Instant Solution

Kernel for EDB to PST Converter is an automated tool to convert online & offline Exchange EDB Files to PST, Live Exchange and Office 365.

Reasons for EDB to PST Conversion

There can be multiple reasons behind an EDB to PST conversion, and some of them are following –

  • EDB file has become corrupt, and you want to recover its data
  • To reduce mailbox size and to improve server performance
  • To save storage space (and avoid extra expenditure on infrastructure)
  • Need to back up Exchange mailboxes
  • Need to back up some specific mailboxes or emails
  • Want to port some mailbox data to another place
  • To retain data for legal or compliance requirements
  • To reduce the chances of EDB file corruption & Jet errors

There are two manual and one automated tool based methods.

Both the methods are quite convenient, and an Exchange Administrator can perform them based on the size of the mailbox, its health status, and its properties. Let’s check both the methods.

Convert EDB to PST Using Exchange Management Shell

Exchange Management Shell provides a command line interface to access the database, get its status, and make the required changes in them.

To convert free EDB to PST file, use the following commands in a sequential manner

Step 1: Run the command to get the list of mailboxes in a database.

Get-MailboxStatistics -Database <DatabaseName>

The command will enlist all the mailboxes present in the database.

Step 2: Run the command to export the EDB file to a PST.

New-MailboxExportRequest -Mailbox <MailboxName> -FilePath \\ExchangeBackup\PST\MailboxName.PST

The command will save the mailbox data to a new PST file. But make sure that the destination folder is a shared folder.

Step 3: Run the command to check the status of mailbox export request.

Get-MailboxExportRequest

It will provide the status of the export request.

Step 4: After completing the export process, cancel the export request by the following command.

Remove-MailboxExportRequest -Identity <Name of the export request>

Using this process, you can export the data from a single mailbox.

Convert EDB to PST Using Exchange Admin Center

This is the most direct method to export an EDB file to a PST file. Here is the process:

Step 1: Log in to Exchange Admin Center as an administrator.

Step 2: Go to the permissions tab and then click admin roles.

Exchange Admin Center

Step 3: Under admin roles, go to Recipient Management and click (+).

Recipient Management

Step 4: Under the Role Group wizard, click the (+) option under the Roles option.

Role Group

Step 5: Select the Mailbox Import Export Role and click the add button. Then click OK.

Mailbox Import Export Role

Step 6: Now you can see the Mailbox Import Export role under Recipient Management.

Recipient Management

Step 7: Now, go to recipients, select mailboxes, and choose any mailbox you wish to export. Then, click more (•••) and select the option Export to a PST file.

select mailbox to export

Step – 8: Browse a mailbox which you want to export.

Browse mailbox

Step 9: Provide the path of a shared folder.

provide path for shred folder

Step 10: Select a mailbox which will get an email after successful conversion. Finally, click Finish. The mailbox content will be migrated to the PST file.

finish the process

So, these are the two manual methods which can help in free EDB to PST conversion directly. But you can understand that they are quite complex, especially for busy Exchange administrators who may not get enough time to manage EDB to PST conversion. So, these methods are not suitable for them.

Convert EDB to PST File Using the Free Tool

To, convert your data more efficiently and in complete control, you should use Kernel for EDB to PST Converter tool which is most recommended EDB to PST converter tool by Exchange experts. It can access the offline exchange database and convert its content in multiple formats or directly migrate to different platforms. You can get a glimpse of its functionality in the following process:

Step 1: Start the software and you can add the dismounted exchange database using three options:

  • Go to File option in menu and click Add Source.
  • Click Add Source button present in the tool bar.
  • Directly click the Offline EDB option present at the home page.

Start the software

Step 2: The option of Offline EDB file is selected by default. Click Next button to go ahead.

Offline EDB file

Step 3: Click (•••) button and browse the EDB file from its location. There is a special Search button in case you do not know the exact location. The search feature finds the EDB file based on any drive or folder.

search feature to find EDB

Step 4: There are two scan modes available to you to select:

  • Standard Scan
  • It is suitable for normal scan.

  • Deep Scan.
  • It is suitable for severely corrupt Exchange files.

Deep Scan for corrupted EDB file

Step 5: The tool scans the exchange file and add it as a source. Click Finish.

Finish the Scanning process

Step 6: The EDB file is present at the source list. You can go to any of its folder, select an item, and get its preview. To add a destination, click PST file option.

add a destination

Step 7: If there is an existing PST for the folder, then select the second option of Existing PST file. Otherwise, select the first option of Create New PST File and click Next.

Create New PST File

Step 8: Provide a suited location to the PST file and create a new name also. Then click Next.

Provide a suited location to the PST

Step 9: The PST file is created. Click Finish.

finish the process to create PST file

Step 10: The conversion part is completely easy with multiple options like drag-&-drop, copy-&-paste, and export. You can go with any method and perform the conversion. After conversion, the tool gets you a complete report with migration status of each selected item.

choose conversion option

Step 11: You can see the new data in the PST file.

preview data list

Final Words

After getting complete information about both the manual for free EDB to PST converter and automated methods, you can decide to either struggle with exporting single mailboxes one by one or enjoy the smooth migration through Kernel for EDB to PST converter tool. It can also be useful to repair a corrupt Exchange database. Software support Exchange Server 2019, 2016 and all pervious versions. It is a highly business-friendly application which any user from your organization can use and to conduct both recovery and migration efficiently.

Complete Video to know the process of EDB to PST Conversion