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Office 365 users often need to export emails to the EML format for various benefits, including offline access and data backup. This article outlines manual and automated methods for this task, with the automated method using Kernel Export Office 365 to PST for efficient and unrestricted email exports.
Office 365, a renowned platform, empowers professionals with productivity, creativity, and collaboration tools. It offers diverse utilities based on subscription plans, simplifying work processes. As email communication plays a pivotal role, users and admins often seek to safeguard their data by exporting crucial emails. EML files serve as a reliable choice. If you’re seeking guidance on export emails from Office 365 to EML, you’re in the right place. This article covers the following aspects:
- What is the EML format?
- Benefits of exporting emails to EML export?
- Methods to export emails to EML: Manual and automated approaches
What is the EML format?
The EML format, short for Electronic Mail, functions as a storage medium for email messages, encompassing sender details, subject, date, recipients, and content, all in plain text format. Each message is individually saved within a single file. This file format enjoys compatibility with numerous widely-used email clients, including Windows Live Mail, among others.
Benefits of exporting emails to EML?
The saving of Office 365 emails in EML format has many benefits:
- Offline access
After storing your email data on your system, you gain the flexibility to access it even in scenarios with limited or no internet connectivity. In instances where your organization or Office 365 may encounter downtime, these EML files prove invaluable, as they won’t disrupt your workflow.
- Periodic backup
To safeguard your data against various threats and potential attacks, it is prudent to create backups of all essential emails and store them in EML files.
- Technical support
While resolving any issue, accidental deletion can occur. This EML file will be a saving life for many.
- Switching to another account
If the user is making a shift to another Office 365 account, they would want to backup all the important Office 365 emails.
Methods to export emails to EML
The process of exporting Office 365 emails offers both manual and automated methods. You can choose between these methods based on your specific requirements and preferences.
Export Office 365 emails to EML using Outlook
This method allows you to save individual email messages in the EML format, but it’s not very efficient because it only downloads one message at a time. If your goal is to view a single message in EML format, then this method is suitable for your needs.
Follow these steps to export Office 365 emails to EML manually-
- From the list of applications, open Outlook.
- Select the Office 365 email you want to save and open a new message.
- Drag the selected email to the new message window.
- Click on the drop-down menu arrow and select Download.
- It will be downloaded in the EML format.
An automated method to export Office 365 emails to EML
An automated and secure approach to save Office 365 emails as EML files is by utilizing professional software like Kernel Export Office 365 to PST
Follow these steps for a quick export process-
- Configure and download the Kernel Office 365 Backup software on your system.
- Launch the tool. Click on +Add to begin the exporting process.
- You can choose any of the two login types and click on OK.
- Type the Mailbox Login ID and Password of your Office 365 account and select Add.
- The account will be added to the software. Click on Set Filter and Migrate, or you can choose to add more mailboxes by clicking on +Add.
- Choose between Mailbox, Archive Mailbox, or Public Folder, which needs to be exported into EML, and click on Migrate.
- Apply all the appropriate filters to save specific items only. Then, select I am OK, Start Migration.
- Choose EML as the format for the output file.
- You can save the EML file locally anywhere on your system.
- The exporting process will commence. You can check the progress of all items changing from Pending to Success.
- After all the items have been successfully saved, a confirmation message will appear. Click on Ok.
Migrating crucial Office 365 emails to EML is a straightforward process, as long as you adhere to the correct procedure. This method offers various advantages, such as creating backups, enabling offline access, and facilitating account switching. You can opt for a manual approach if you need to export a single email, while professional software eliminates such limitations, making it suitable for bulk operations.