Methods to Export Emails from Office 365 to EML

Anisha Rawat
Anisha Rawat | Published On - 30 Aug 2022 |

Read time: 7 minutes

Office 365 is a platform that needs no introduction! It has a collection of several applications which focus on improving the productivity, creativity, and collaboration of professionals working together. Depending upon the subscription plan, it offers various utilities which make your work life hassle-free. While working, we often rely on email communication to transfer all the information. To protect this information, users and admins often export all the important emails to a dependable file format. And what is better than an EML file? If you are also looking to export emails from Office 365 to EML, you have landed at the right place. In this article, you will find the following-

  • What is the EML format?
  • Benefits of exporting emails to EML export?
  • Methods to export emails to EML: Manual and automated approaches

What is the EML format?

EML format simply stands for Electronic Mail. It stores email messages, and all their content, including sender, subject, date, and recipients, in simple plain text, and each message is saved in a single file. This file format is used by many popular email clients like Windows Live Mail and many others.

Benefits of exporting emails to EML?

The saving of Office 365 emails in EML format has many benefits:

  • Offline access
    Once you have saved your email data on your system, it has the flexibility to access it even in situations of low or no internet connectivity. Often your organization or Office 365 can experience downtime; these EML files are relevant in those situations since they will not affect your workflow.
  • Periodic backup
    To protect the data from any kind of threats and attacks, it is wise to back up all the important emails and save them into an EML file.
  • Technical support
    While resolving any issue, accidental deletion can occur. This EML file will be a saving life for many.
  • Switching to another account
    If the user is making a shift to another Office 365 account, they would want to backup all the important Office 365 emails.

Methods to export emails to EML

This exporting process of Office 365 emails can be conducted using the manual as well as automated approaches. You can decide among these methods based on your requirements.

Export Office 365 emails to EML using Outlook

This process lets you save a single email message in the EML format. It is a simple method but hardly effective, since only one message can be downloaded at a time. If you are looking to simply view a message in the EML format, then this method is for you.
Follow these steps to export Office 365 emails to EML manually-

  1. From the list of applications, open Outlook.open Outlook
  2. Select the Office 365 email you want to save and open a new message.Select the Office 365 email
  3. Drag the selected email to the new message window.selected email to the new message window
  4. Click on the drop-down menu arrow and select Download.select Download
  5. It will be downloaded in the EML format.downloaded in the EML format

An automated method to export Office 365 emails to EML

An automated method for saving Office 365 emails as EML files is using powerful professional software. Kernel Office 365 Backup is rightfully the most secure solution in this category. Due to its advanced algorithms, it can export all kinds of mailboxes into any suitable file format, including EML. There are zero restrictions on the number and size of mailboxes; all those can be saved locally on your system.
Follow these steps for a quick export process-

  1. Configure and download the Kernel Office 365 Backup software on your system.
  2. Launch the tool. Click on +Add to begin the exporting process.Click on Add
  3. You can choose any of the two login types and click on OK.choose any of the two login types
  4. Type the Mailbox Login ID and Password of your Office 365 account and select Add.select Add
  5. The account will be added to the software. Click on Set Filter and Migrate, or you can choose to add more mailboxes by clicking on +Add.clicking on Add
  6. Choose between Mailbox, Archive Mailbox, or Public Folder, which needs to be exported into EML, and click on Migrate.click on Migrate
  7. Apply all the appropriate filters to save specific items only. Then, select I am OK, Start Migration.select I am OK, Start Migration
  8. Choose EML as the format for the output file.Choose EML as the format for the output file
  9. You can save the EML file locally anywhere on your system.save the EML file
  10. The exporting process will commence. You can check the progress of all items changing from Pending to Success.changing from Pending to Success
  11. After all the items have been successfully saved, a confirmation message will appear. Click on Ok.Click on Ok

Conclusion

Transferring important Office 365 emails to EML is a cakewalk, provided you follow the right approach. There are several benefits of it, like taking backup, offline access, and switching to another account. This export process can be conducted using a manual as well as an automated method. The manual method is useful when you have only a single email to export. Meanwhile, professional software does not have any such limitations.