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Office 365 Groups allow you to easily collaborate with co-workers. But before you can start collaborating, you need to create a Group. One important decision that you’ll need to make when creating your Group is how to name it. In this blog, we’ll share some good practices for Office 365 Groups. With these best practices, you’ll be able to create Groups that are easy to find and use. Let’s get started!
It can be tough to give a good name for your Office 365 Group and it is even more difficult than to find old emails in Office 365. You need something that is unique and representative of the team, but you also need to follow the naming policy. But please note that enforcing a naming policy for groups needs an Azure Active Directory Premium P1 license.
Here are 5 best practices for naming your Office 365 Groups:
Keep your Office 365 Group names short so that they are easy to remember and type. Avoid long, convoluted names for your Office 365 Groups. This may make it hard for users to remember the group name, and search for groups later on.
Many organizations use specific names for their departments. It is good to have those names in Group names as users are already familiar with them. So there won’t be any confusion.
Consistency is the key for creating names that people can easily remember and search for. Avoid using different naming conventions for different groups; instead, use the same format for all of your Office 365 Groups.
You can also have suffixes or prefixes in a specified format so that the group name conveys everything about the Group, like purpose, geographic location, and department. For example, you could use conventions like: “Department – Project Name.” This will help users to identify the purpose of each Group quickly.
If you need enforce it through Azure Active Directory, you need to have a premium license for the same. You can configure the naming policy in the Azure AD admin center.
After going through the best practices for Office 365 group naming policies, we must not forget how essential it is to keep a backup of your Office 365 data, including Office 365 Groups. Here we are with the best Kernel Office 365 Backup and Restore tool to meet your backup needs and more.
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Group naming policies are important for all Office 365 organizations. By following the best practices in this article, you can create a policy that will help your organization be more productive and organized. If you need help with a group naming policy, this blog will assist you.
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