Disable default Teams Meeting in Outlook for Entire organization

Anisha Rawat
Anisha Rawat linkedin | Updated On - January 18, 2023 |

Read time 5 minutes

Microsoft Teams reached its peak of popularity ever since work-from-home became a norm. It is every organization’s go-to platform for communication in all modes, including messages, voice, and video calls. To cater to the demands of such a broad user base, Microsoft integrated Teams and Outlook to make the planning of events and meetings smoother and hassle-free. An update introduced a default Teams meeting add-in for Outlook on Windows, Mac, web, and mobiles. It is an automatic feature for individuals using Microsoft Teams in Office 2013, 2016, 2019, or 2021 on their Windows systems. Users can easily view, accept, and join meetings from either Teams or Outlook. It might seem like a time-saving solution, but on the contrary, it can lead to a few troubles.

All the meetings created in Outlook are Team meetings by default; further, it sends invites to all members. This creates problems when the organizer schedules meetings on a different platform like Zoom, Skype, Hangout, etc. It can create utter confusion among all the invitees. Hence, it is recommended to disable the default Team meetings feature to schedule all future events in a personalized and smoother way. This article discusses all the necessary steps needed to disable Outlook from automatically scheduling Teams meetings.

How to Disable the Default Teams Meeting Option in Outlook?

There are simple ways to disable default Teams meeting in Outlook, be it Windows/Mac desktop client or web version. PowerShell commands can also be used to disable this setting for multiple users in an organization. However, it is a complicated approach for novice users, and some users have been unsuccessful in disabling this default option.

The following methods are simple-

Outlook desktop client for Windows users

  1. Open the Outlook client on your system. Click on the File tab.Open the Outlook
  2. Click on Options at the bottom left of the window.Select Options
  3. In the Outlook Options window, select Calendar.
  4. Under the Calendar options column, uncheck the box against ‘Add online meeting to all meetings.’Add online meeting to all meetings
  5. Click on OK to save all the required changes.
Outlook desktop client for Mac users-
  1. Open the Outlook client on your Mac system.
  2. From the menu toolbar, click on Outlook and select Preferences from the drop-down menu.Preferences
  3. In the Outlook Preferences window, go to the Other tab and select Calendar.Select Calendar
  4. Under Calendar options, uncheck the box against ‘Add online meeting to all meetings (Applies to M365 accounts only).’Add online meeting to all meetings
Microsoft 365 Online Calendar
  1. Log in to Outlook using your credentials.
  2. Click on the Settings icon, present at the top right corner.
  3. Scroll down and select View all Outlook settings.
  4. Click on Calendar under the Settings menu. Select Events and invitations and uncheck the Add Online meeting to all meetings option.
  5. Click on to save all the newly made changes.
Disable Default Teams Meeting in Outlook for the Entire Organization

If you need a way to disable the default Teams meeting option in Outlook for the whole organization, then PowerShell is the only solution.

  1. First, establish a connection between Exchange Online and PowerShell.
  2. Run this command to deactivate the default Teams meeting feature-
    Set-OrganizationConfig -OnlineMeetingsByDefault Enabled $false

Conclusion

Communication platforms offer many features, but not every feature helps all users. The same is the case with a default Team meeting feature in Outlook. Whenever an event is created, it automatically schedules a Teams meeting and sends invites to all. The problem arises when unnecessary confusion is created among all invitees. However, this default setting can be disabled for Outlook on Windows, Mac, Web, and Android, provided you follow the right approach. The methods are simple and can be carried easily by all users. If you are looking for a secure solution to migrate all your Teams data, including chats, files, channels, activity, notes, calls, etc., then Kernel Microsoft Teams Migration is the answer. It is a professional utility packed with powerful algorithms to quickly migrate Teams data from one Office 365 tenant to another. The tool is reliable and compatible with all Windows operating systems.