Summary: This article highlights the importance of Gmail data backup due to limited storage and the risk of data loss. It offers various methods, including Google Takeout, saving emails as PDFs, and using Outlook for backup. The article also recommends using professional tools like Kernel Gmail Backup Tool for comprehensive Gmail data backup.
Gmail is a ubiquitous email platform known for its generous storage capacity and versatile features, making it a favored choice for users across various domains. It houses crucial emails, contacts, documents, and sensitive data that safeguarding is paramount. With a free storage limit of 15 GB, exceeding this threshold can lead to errors and data loss. Therefore, creating a Gmail account backup is crucial to prevent such losses.
In this blog post, we will explore various methods for backing up your Gmail account to an external hard drive. Creating a local backup on an external hard drive or SD card is the most convenient solution, ensuring your data is readily accessible whenever you need it.
In your Outlook account, under the File tab, select Info and select Add Account.
Under the Auto Account Setup, enter your name, Gmail address, and Gmail password. Click Next.
Under the Gmail account, select the Sync email option.
Click Finish. Outlook will sync with your Gmail account, and the Gmail emails will appear below your Outlook mailbox.
Under the File tab, select the Open and Export option.
Select Export to a file and click Next.
Select Outlook Data File(.pst) and click Next.
Select your Gmail account, check the box Include subfolders. Click Next.
Browse the PST file location and click Finish.
The PST file can then be transported to any external storage device.
The methods described above are suitable for situations with limited data and minimal storage needs. However, they offer no guarantee of a complete account backup. Moreover, these methods can be time-consuming and may not support archiving all emails effectively.
To address this challenge, professional tools offer an effective solution. One noteworthy third-party option is the Kernel Gmail Backup Tool, which adeptly backs up all Gmail data, saving it in diverse formats like Outlook PST, PDF, HTML, EML, and MSG for added flexibility and security.
How to backup emails from Gmail using Kernel Gmail Backup Tool?
Install and launch Kernel Gmail Backup Tool.
Select the Add button to add the required IMAP server.
Under the Connect to IMAP Mailbox page, provide the credentials of the source server.
You can add different IMAP emails accounts to create the backup. To add Gmail account, type the server name as imap.gmail.com.
Enter the login credentials and click Add. You will be provided with the port number and other details on the right pane.
Add the source account and select the Set filter and Migrate option.
Now, the entire mailbox folder will be retrieved. Under the Filter selection window, you can select the filters you wish to add. Some of the filters are explained below:
Review the folder selection- select the folders for migration
Date filter- includes From date and To date.
Item type filter- select item types for migration
Exclude deleted folder- select for excluding ‘deleted item folder’ from migration
Exclude empty folder- select for excluding empty folders
Select if you want to save- provide a name to the folder
Set operation timeout- set an upper time limit for migration
Skip already migrated- select this to migrate only incremented mailbox data
Click I am OK, Start Migration.
Under the Save As box, select the output format for the backup mailbox (PST) Click OK.
Provide the desired location where you want to save the backup file. Click OK.
Once the backup process is completed, click OK. You can save the reports to CSV. You can also Stop the backup process in between.
You can view the CSV reports once done.
Summary
The **Kernel Gmail Backup Tool** is a practical solution for backup Gmail emails to the computer. It efficiently organizes folders such as Inbox, Drafts, Important, and Spam individually, allowing you to tailor your backup preferences. Additionally, the tool offers a comprehensive report to monitor the backup status of each folder.
