Steps to Manually Configure a Microsoft 365 Account in Outlook

Himanshu Goyal
Himanshu Goyal | Updated On - 19 Apr 2022 |

Read time 6 minutes

Microsoft 365 is a well-paced growing platform that helps businesses and individuals meet their emailing and collaboration requirements. Microsoft 365 users can access their mailboxes in Outlook by configuring Outlook with their Microsoft 365 account to access and respond to all their emails easily and quickly. It also allows them to categorize and manage emails more effectively and to even access them offline.

Outlook 2016 and above versions allow adding a Microsoft 365 account using the Autodiscover feature for direct account addition through installed CNAME records and domain hosting firm configurations. In other Outlook versions that support Microsoft 365 configuration, users can manually configure a Microsoft 365 account by adding server settings and Microsoft Exchange Server proxy settings.

In this article, we have explained the entire procedure to manually configure a Microsoft 365 account in Outlook 2016 application.

How to Configure Microsoft 365 Account in Outlook?

Here, we’ll guide you step by step into the process of manually configuring Outlook with a Microsoft 365 account. But, before moving ahead, make sure that you have the Outlook app installed on your system.

  1. The first thing you need to do is go to “Control Panel” and select “Mail.”Go to Control Panel and select Mail
  2. A new window will appear on the screen; click “Add” to add a profile click Add to add a profile
  3. Now, in the opened window, select “Manual setup” and click “Next.”select Manual setup
  4. In the next step, select “Office 365” and enter the details for your Microsoft 365 account and click “Next.”select Office 365 and enter the details
  5. The process will take a few seconds to verify the Microsoft 365 account. Once it is verified, the Autodiscover.xml login window will appear on the screen. Enter the Microsoft 365 account credentials and click “Next.”Autodiscover.xml login Window appear on the screen
  6. When you’re done logging in with your Microsoft 365 account, a notification window will appear on the screen displaying:Successfully Configure Outlook to Office-365 done

Now, open Outlook on your system. The Outlook app will take a few seconds to set up your Microsoft 365 account on it, and then you can check all your Microsoft 365 emails via Outlook.

Configure an Additional Account in MS Outlook

If your Outlook is already configured with Microsoft 365 account, and you want to add another Microsoft 365 or any other POP/IMAP account to it, then follow the below steps:

  1. Open Outlook and go to the “File” tab and select “Account Settings > Account Settings.”select Account Settings
  2. A new wizard will appear on the screen. Click “New.”Add or remove your account
  3. In the next step, select “Manual setup” and click “Next.”Manual setup for account
  4. From the opened wizard, select “POP or IMAP” and click “Next.”choose account type POP/IMAP
  5. Fill the required fields and go to “More Settings” to add the server details manually and click “Next.”More Settings to add server details

It will take a few seconds to set up the IMAP account (for example, Gmail) with Outlook. Once it is done, go to your Outlook, and you’ll find the Gmail mailbox in Outlook.

Why does Outlook not accept the password of your email account sometimes?

Sometimes when your email account needs better security while accessing other applications, it does not accept Outlook passwords. In that case, you need to create an application password different from the regular login password of your email account. Using this application password, you can configure your email account in the Outlook application. For example, you can create an application password for a Gmail account by visiting My account under Google apps and then navigating to Sign-in & security>Signing to Google>Password and sign-in method.

Backup your mailboxes-

To avoid any situation of data loss, it is advisable to take proper backup of all your data using a reliable utility. Kernel Office 365 Backup is a well-designed software capable to take backup of multiple mailboxes and saving them in your desired output format. All the contents of the mailbox including emails, attachments, contacts, meetings, structure etc. are backed up accurately and safely in a few easy steps.


You can configure Outlook with a Microsoft 365 account manually and even configure additional accounts. It helps in better management of all your work emails and a smoother communication. The entire process is explained in detail in the article above. When you set up Microsoft 365 account on your Outlook, you’ll get all the emails on your desktop. But, if you want to avoid any risks of data loss, back up your Microsoft 365 data, which can be done using Office 365 Backup tool.

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