SharePoint Online – Why Should One Migrate?

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SharePoint Online has become an integral component of Office 365 subscription plans, meticulously tailored to offer comprehensive services to businesses. Previously, companies relied on standalone on-premises software solutions. However, Office 365 has unified all essential applications into a single platform, fostering seamless collaboration across these diverse tools.

Microsoft has significantly enhanced SharePoint Online, introducing a host of new features along with a contemporary user interface designed for effortless site, list, and library creation. This empowers users to efficiently oversee their documents, web content, and portals. You have the flexibility to acquire SharePoint Online as a standalone product or as part of an Office 365 subscription bundle, providing you with a comprehensive suite of productivity tools.

You can see that SharePoint is common in all the versions of Business plans, and you can purchase any plan suitable for your business.

If you’re currently using on-premises SharePoint, it’s a strategic moment to consider migrating to SharePoint Online. This transition promises a host of valuable enhancements that can profoundly impact and improve your business processes across various fronts.

• Budget-friendly
  A savvy business actively seeks opportunities to optimize resource expenditures. SharePoint Online offers both cost savings and the freedom to scale resource allocation in accordance with user numbers. The pricing structure is tailored to individual users, with incremental costs per additional user. The key benefit lies in the ability to effortlessly adjust your plan up or down at any moment, liberating you from long-term commitments.
• Access anytime, anywhere
  SharePoint Online, being a cloud-based service, eliminates the need for any hardware or software prerequisites. This means that any device with an internet connection can easily create a SharePoint account using Office 365 credentials. This flexibility empowers employees to work seamlessly from their homes or enables remote teams located in various geographical regions to collaborate effortlessly.
• Latest features
  In the case of on-premises SharePoint, the organization mandates the presence of a SharePoint administrator who assumes the pivotal role of manually updating the application, safeguarding data within site collections, lists, and libraries, among other responsibilities. Conversely, with SharePoint Online, Microsoft takes on the responsibility of delivering the most current application version, replete with the latest features and user-friendly interface enhancements.

  You do not look for manual updates or upgrade, and Microsoft will do it automatically.

• Storage in OneDrive for Business
  In Office 365, OneDrive for Business offers an impressive storage capacity exceeding 1 terabyte. This expanded cloud storage proves especially advantageous for SharePoint, enabling the storage of an unlimited number of documents that can be seamlessly loaded into SharePoint whenever needed. Document owners also have the flexibility to configure access permission levels for other users. Notably, the ‘Sync client’ feature facilitates the synchronization of SharePoint sites and a designated OneDrive for Business folder. This ensures that data from the chosen SharePoint site is automatically synchronized with OneDrive, streamlining data management and accessibility. If you check SharePoint Online storage information for a site, then it will show that it has ample space for creating a useful site.
• SharePoint Online security
  To enhance the security measures in SharePoint Online, the system employs a multi-tiered approach. In this framework, cloud platforms adhere to a shared dependency model, with service providers assuming responsibility for furnishing a secure foundation and environment for users. Meanwhile, users are tasked with managing accessibility and user credentials. To facilitate robust security, various settings are available for configuring sites, SharePoint groups, Active Directory Groups, site sharing, access requests, multi-factor authentication, and security and compliance, among others. These settings can be accessed through both the SharePoint Online Admin Center and the Office 365 subscription level.
• Hybrid functional model
  Working with SharePoint Online does not preclude the possibility of also utilizing SharePoint on-premises. You can adopt a hybrid operational model, coexisting with both SharePoint versions while seamlessly sharing resources and data between them. Leveraging the enhanced security features of SharePoint on-premises, you have the flexibility to safeguard your critical files, while effectively collaborating and sharing less sensitive data through SharePoint Online. Like you can import Excel files to SharePoint list for analyzing their content.

Conclusion

SharePoint Online offers a plethora of advanced features that are not available in on-premises SharePoint. On-premises SharePoint lacks essential components such as Microsoft Graph, Yammer, Power Apps, Flow, and Delve, resulting in limited collaboration capabilities. Migrating from on-premises SharePoint to SharePoint Online presents a win-win opportunity, unlocking a wealth of possibilities. When it comes to seamless migration, Kernel Migration for SharePoint stands out as the fastest and most reliable solution for this transformation.

SharePoint Migration software can migrate site collections, libraries, and several lists to SharePoint Online. All the selected data will move along with properties, features, versioning, and metadata.