G suite vs Office 365, Which is Best Suite for 2023

Pooja Chaudhary
Pooja Chaudhary linkedin | Updated On - January 09, 2023 |

Read time 7 minutes

The way business operations were before, have now changed completely. Everything earlier was manual, and the access to services, tools and business applications was limited to a certain extent. With the speeding era of technology, many miraculous advancements surprised us all with eliminating the bar of accessibility to a great extent.

Cloud Technology has been introduced and already taken over all the platforms. Since its release, we have seen major improvements as it has changed the whole business industry and opened new gates of possibilities which leads us to a better and benefitting direction. Now, Cloud Platforms are not storing only the digital copies of the file(s), but being used to store, process, use, re-generate, analyze, collect meta information and much more. The Cloud technology is being implemented to bring new services and platforms. Tech giants like Google & Microsoft are already famous for their remarkable services utilizing the power of Cloud Computing, and GCP – Google Cloud Platform (G Suite) & Microsoft Office 365 are the respective fronts of both the companies respectively.

In this article, we’ll discuss everything regarding G Suite & Microsoft Office 365 in our quest to find which one is best for individuals & businesses while highlighting the features and advantages to help you decide.

Are you confused between the two top-rated applications and unable to decide the email client for your business? Relax and take a deep breath, in this article, we will compare G Suite vs Office 365 to help you decide which one is better for your business.

What are G Suite and Office 365?

G Suite and Office 365 are both professional suites that enhance business productivity by providing applications and services for better communication and collaboration of employees. They help you to perform tasks and let you store everything in cloud platform. With Office 365 you get a range of comprehensive desktop applications that can be simply installed and used on your computer without the requirement of internet connection.

The need of G Suite and Office 365

Cloud holds various advantages that allows businesses to get ahead of the bounds that are put by the traditional ways. G Suite & Microsoft’s Office 365 both offer many advantages via their online applications and services.

  • Traditionally, while working on a document or a sheet, others were not able to contribute to the work simultaneously, but using these cloud applications, multiple people can work in the same document/file in real time though.
  • This also helps in monitoring the workflow, collaborating contribution, idea sharing, etc.
  • Collaboration aspect of G Suite is easier in comparison with Microsoft’s Office 365, as Google web apps are aimed to be much easier to use and easily accessible on mobile & desktop.
  • Advantages like ease of accessibility and synergic nature of web applications justify the need for cloud platforms & services offered.

G Suite Vs Office 365 Pricing?

Well, regarding pricing both Google’s G Suite and Microsoft’s Office 365 is vibrant, both the companies offer their cloud services in subscription modes and to make their services affordable, approachable and requirement oriented they’ve made different subscription plans as per the needs.


G Suite

Microsoft Office 365

  • $6 user/month – Basic.
  • $12 user/month – Business Standard.
  • $18 per user/month – Business Plus.
  • $5 user/month – Basic
  • $12.5 per user/month – Business Standard
  • $20 user/month – Business Premium
Storage Platforms
  • Google Drive.
  • Google Sites.
  • Google Groups.
  • OneDrive for Business.
  • SharePoint Document Libraries.
  • Outlook Groups.
Content Management Google Sites. SharePoint.
Chats/Messaging Google Hangouts.
  • Skype for Business.
  • Microsoft Teams.
Document Sharing
  • Google Drive.
  • Google Groups.
  • Google Sites – Files.
  • Google Hangouts.
  • OneDrive for Business.
  • Yammer.
  • Skype for Business.
  • SharePoint Document Libraries.
Tasks Management
  • Google Keep.
  • Gmail Tasks.
  • Planner.
  • Outlook Tasks.
Voice/Video Calls. Google Hangouts Up to 500 participants.
  • Skype for Business.
  • Microsoft Teams Up to 300 participants.

Price comparison of G Suite and Office 365 –

Well, regarding pricing Google’s G Suite and Microsoft’s Office 365 are vibrant. Both the companies offer their cloud services in subscription modes and to make their services affordable and approachable they’ve made different subscription plans as per the needs.

For Google’s G Suite

Google’s G Suite cloud service is available in three different subscription plans- Basic, Business & Business Plus and pricing for each subscription varies from lower to higher cost model- $6, $12 and $18 respectively.

For Microsoft’s Office 365

Microsoft offerings are complicated a bit when compared with G Suite subscriptions, Google offers three simple subscription categories but on the other hand, the Office 365 subscriptions are far categorized and more business oriented.

Business Essentials, Business, Business Premium, Enterprise E1, Enterprise ProPlus, Enterprise E3, Enterprise E5 are different plans you can choose the relevant one from.

Actual costs of both G Suite & Office 365 subscriptions vary from plan-to-plan. Also, if you feel the need of Office 365 mailbox backup plan you can opt for one.

Which one is pocket-friendly?

Google’s G Suite and Microsoft’s Office 365 cloud platforms both offer great cloud services. On one side G Suite offers the standard three subscription plan categories for respective prices and the cost per plan/subscription, and on the other hand Microsoft’s Office 365 suite shows a complex nature in pricing. Therefore, to decide which cloud platform would be pocket-friendly, a list of applications and services requirement would help in specifying the subscription’s cost nature whether it will be aggressive or vice-versa, alternatively choosing a pre-configured subscription/plan would be most pocket-friendly.

G Suite Vs Office 365 Feature Comparison-

You can run your business flawlessly by using both office suites as they offer tons of features. Let’s dig deep to know all about the features that the two offers.

  1. Professional Email Clients for Business

    In both the platforms, users can use their own organization’s domain name in their email addresses. Email communication is carried by G Mail and Outlook in G Suite and Office 365 respectively.

    • Gmail for Business by G Suite:
      You can register for a new domain name or use the existing domain name to create an email account. G Suite allows you to create up to 30 email aliases for each user within a domain. Gmail is a web-based email client which is easy to operate. These are all different platforms and accessing all of them together can be time consuming.

      On the other hand, if you want to prefer a desktop email client, then you can use the popular ones such as Thunderbird or MS Outlook.

    • The Outlook for Business by Office 365
      With Office 365 you can create professional email addresses and that too with the desired domain name. Office 365 offers up to 400 email aliases for every user within a domain. Managing multiple emails at once turns into a cakewalk due to Outlook’s ample organizational features.
      You can opt for any of the versions of mailing application by Office 365 from the fully functional web version or a desktop application.
  2. Cloud File Storage and Sharing

    The most useful and quick feature of both G Suite and Office 365 is their cloud file storage. You can save all your data files in the cloud that can be accessed from anywhere at any time and from any device. You can also share files easily with cloud storage.
    G Suite and Office 365 both provide cloud file storage and sharing features at ease.

  3. Business Apps in Office 365 and G Suite

    Applications in G Suite
    G Suite is incorporated with all the popular Google applications such as:

    • Gmail
    • Google Docs, Sheets and Slides
    • Google Calendar
    • Keep
    • Hangouts
    • Photos.

    Applications in Office 365

    Office 365 provides access to the Microsoft Office applications like

    • Word
    • Excel
    • PowerPoint
    • Outlook
    • OneNote
    • OneDrive for Business
    • Access

    The Google applications are web-based only while Microsoft 365 can be used in desktop and web versions. Also, these applications are available for desktop computers. All the applications are designed with the most feature-rich and innovative ideas for office application suite in the market.

  4. Communication-

    Both the platforms offer a plethora of amazing tools which lead to a highly communicative and collaborative organizations and their teams. They offer certain similar features which includes screen sharing, file sharing, background changes, recording meetings, search functions, in-transit encryption etc.

    Google’ G Suite-

    G Suite carries its communication through Google Meet which allows up to 500 participants in a voice and video conferences. In addition, Gmail and Google Calendar also help in the scheduling of these meetings and events. It has a simple layout which makes the whole meeting experience easier for users.

    Microsoft’s Office 365-

    Office 365 extensively uses Microsoft Team for all its communication. It allows video calls and chats for up to 300 participants. It also has certain advanced features to make the experience unique for members.

  5. Web Applications

    Both the cloud services offer relevant web applications with their taste of software design and features, and you would be familiar with both of their software products for PC.

    Both the cloud services offer web applications for all the respects like Docs, Sheets, Slides – for presentations, Email, Keep/One Note Online – for taking notes, SharePoint/Google Sites, Video Call, Microsoft Teams/Google Keep (almost similar for this purpose too).

Final Words

Since migration of the business data should be safe and quick, so it is recommended to use a professional software to migrate mailboxes from G Suite to Office 365. In such case, we would like to recommend you to use Kernel G Suite to Office 365 migration software. it provides all the features and filters to migrate complete mailboxes in total control.

Please feel free to ask your queries anytime, our enthusiastic team would be happy to help.