Read time 7 minutes

Summary: In the ongoing debate between Google Workspace and Microsoft 365, this blog offers insights into their features and advantages to help you choose the best suite for 2024. It compares key aspects, including productivity tools, collaboration, and pricing, aiding you in making an informed decision for your business or personal needs in the upcoming year.

The traditional ways of conducting business have undergone a profound transformation. Previously, operations were manual, and access to services, tools, and business applications was restricted. However, the rapid advancement of technology has revolutionized accessibility, bringing forth remarkable changes in how businesses operate.

The advent of cloud technology has swiftly and significantly reshaped various platforms, bringing about remarkable improvements. It has revolutionized the business industry, offering new opportunities and propelling us toward a more advantageous future. Cloud platforms not only serve as digital file storage solutions but also facilitate processing, analysis, metadata collection, and more, transforming the way data is managed and utilized.

Tech giants such as Google and Microsoft swiftly harnessed the potential of cloud computing, introducing G Suite and Office 365, respectively.

If you find yourself torn between two leading email client applications and struggling to make the right choice for your business, this article offers clarity and guidance. We present a comprehensive G Suite vs. Office 365 comparison chart, delving into the features and advantages of both, to assist individuals and businesses in making an informed decision.

What are Google Workspace and Microsoft 365?

G Suite and Office 365 are robust suites designed to boost business productivity, offering a wide range of applications and services to facilitate employee communication and collaboration. These suites enable task management and cloud-based storage. Office 365 provides a comprehensive set of desktop applications that can be easily installed and utilized on a computer without the need for an internet connection.

The need for Google Workspace and Microsoft 365

The cloud offers numerous advantages that propel businesses forward. G Suite and Microsoft’s Office 365 deliver a plethora of benefits through online applications and services, including:

  • Traditionally, multiple users were not able to work simultaneously on a document. But using these cloud applications allows numerous people to work on the same document/file in real-time.
  • This also helps in monitoring the workflow, collaborating contribution, idea sharing, etc.
  • The collaboration aspect of G Suite is easier than Microsoft’s Office 365, as Google web apps are aimed to be much easier to use and widely accessible on mobiles & desktops.
  • Advantages like the ease and wider accessibility and the synergic nature of web applications justify the need for cloud platforms & services offered.
Google Workspace and Microsoft 365 Price comparison-

Both companies offer their cloud services through subscription models, making them cost-effective, accessible, and tailored to specific requirements. Below is a Google Workspace and Microsoft 365 comparison chart highlighting various subscription plans to help you choose according to your needs:


Google Workspace

Microsoft Office 365

  • $6 user/month – Basic.
  • $12 user/month – Business Standard.
  • $18 per user/month – Business Plus.
  • $5 user/month – Basic
  • $12.5 per user/month – Business Standard
  • $20 user/month – Business Premium
Storage Platforms
  • Google Drive.
  • Google Sites.
  • Google Groups.
  • OneDrive for Business.
  • SharePoint Document Libraries.
  • Outlook Groups.
Content Management Google Sites. SharePoint.
Chats/Messaging Google Hangouts.
  • Skype for Business.
  • Microsoft Teams.
Document Sharing
  • Google Drive.
  • Google Groups.
  • Google Sites – Files.
  • Google Hangouts.
  • OneDrive for Business.
  • Yammer.
  • Skype for Business.
  • SharePoint Document Libraries.
Tasks Management
  • Google Keep.
  • Gmail Tasks.
  • Planner.
  • Outlook Tasks.
Voice/Video Calls. Google Hangouts Up to 500 participants.
  • Skype for Business.
  • Microsoft Teams Up to 300 participants.
Price comparison of Google Workspace vs Microsoft 365 –

When it comes to pricing, both Google’s G Suite and Microsoft’s Office 365 offer competitive options. They provide cloud services through subscription models, featuring various plans tailored to meet diverse needs and budgets, ensuring affordability and accessibility.

Pricing for Google Workspace-

Google’s G Suite offers three distinct subscription plans: Basic, Business, and Business Plus. Each plan is priced differently, ranging from the lower-cost Basic plan at $6 per month to the Business Plus plan at $18 per month.

Pricing for Microsoft’s Office 365-

While Google offers three straightforward subscription categories, Microsoft’s Office 365 subscriptions are more intricate and cater to specific business needs, providing a wider range of options and customization.

Microsoft Office 365 offers a range of subscription plans, including Business Essentials, Business, Business Premium, Enterprise E1, Enterprise ProPlus, Enterprise E3, and Enterprise E5. Users can select the plan that best aligns with their business requirements.

The actual costs of both Google Workspace and Microsoft 365 subscriptions are dependent on the chosen plan, with pricing varying accordingly. Additionally, for users who require Office 365 mailbox backup, there are dedicated plans available to address this specific need.

Which one is pocket-friendly?

Google’s Google Workspace and Microsoft’s Office 365 are both excellent cloud platforms, offering a range of services. While G Suite provides three standard subscription plan categories with clear pricing, Microsoft’s Office 365 has a more complex pricing structure. To determine which platform is cost-effective, it’s essential to assess your specific application and service requirements, as this will help you decide whether a customized plan or a pre-configured subscription is the most budget-friendly choice.

G Suite Vs Office 365 Feature Comparison-

Running your business seamlessly is achievable with both office suites, as they provide a plethora of features. Let’s delve deeper to explore and understand the full range of features offered by these two suites.

1. Professional Email Clients for Business

Both platforms allow users to use their organization’s domain name in their email addresses. Email communication is powered by Gmail in G Suite and Outlook in Office 365.

  • Gmail for Business by G Suite:

    Gmail, a user-friendly web-based email client, offers simplicity in operation. With G Suite, users can create email accounts using either a new or existing domain name, and each user can have up to 30 email aliases within a domain. While these are distinct platforms, managing multiple email accounts can be time-consuming. Alternatively, users who prefer desktop email clients can opt for popular choices like Thunderbird or MS Outlook.

  • The Outlook for Business by Office 365

    Office 365 enables the creation of professional email addresses using the preferred domain name and offers up to 400 email aliases per user within a domain. Managing multiple emails becomes effortless thanks to Outlook’s efficient organizational features. Users have the flexibility to choose from various mailing application versions offered by Office 365, whether it’s the fully functional web version or a desktop application.

2. Cloud File Storage and Sharing

G Suite and Office 365 offer a highly convenient and efficient cloud file storage solution. Users can securely store all their data in the cloud, providing accessibility from any device, anywhere, and at any time. Additionally, these platforms make it effortless to share files with others, offering seamless and user-friendly cloud storage and sharing features.

3. Business Apps in Office 365 and G Suite

Applications in G Suite
G Suite is incorporated with all the popular Google applications such as:

  • Gmail
  • Google Docs, Sheets and Slides
  • Google Calendar
  • Keep
  • Hangouts
  • Photos.

Applications in Office 365

Office 365 provides access to Microsoft Office applications like:

  • Word
  • Excel
  • PowerPoint
  • Outlook
  • OneNote
  • OneDrive for Business
  • Access

While Google applications are primarily web-based, Microsoft 365 offers both desktop and web versions. These applications are compatible with desktop computers, and both suites are designed with feature-rich and innovative solutions, making them top contenders in the office application suite market.

4. Communication

Both platforms provide a plethora of powerful tools that promote effective communication and collaboration within organizations and teams. These tools include screen sharing, file sharing, background customization, meeting recording, robust search capabilities, and in-transit encryption, among others, making them highly versatile and feature-rich solutions.

Google’s G Suite-

Google Workspace users rely on Google Meet for their communication needs, supporting voice and video conferences with up to 500 participants. Gmail and Google Calendar seamlessly facilitate the scheduling of meetings and events, with a user-friendly layout that enhances the overall meeting experience.

Microsoft’s Office 365-

Microsoft 365 leverages Microsoft Teams as a primary communication tool, enabling video calls and chats for as many as 300 participants. Additionally, it offers advanced features that enhance the overall experience for team members, providing a comprehensive solution for communication and collaboration.

5. Web Applications

Both cloud services provide a range of web applications with slight differences and personalized software designs and features. Users will find themselves familiar with the software products available for PC from both G Suite and Office 365.

Both cloud services offer a comprehensive suite of web applications to meet various user needs, including document editing (Docs/Word), spreadsheets (Sheets/Excel), presentations (Slides/PowerPoint), email services (Gmail/Outlook), note-taking (Keep/OneNote Online), website creation (SharePoint/Google Sites), video calls (Google Meet/Microsoft Teams), and more.

Final Words

This article provides an in-depth G vs Office 365 comparison chart, covering pricing and features. For safe and efficient business data migration from G Suite to Office 365, it’s advisable to use professional software. We recommend using Kernel G Suite to Office 365 migration software, which offers comprehensive features and filters for a seamless mailbox migration process.

Q – What are the disadvantages of G Suite?

A – When compared to Microsoft 365, some limitations of G Suite do get highlighted, and those are- 

  • The unfamiliar interface of tools
  • Limited subscription plans
  • Limited offline functionality
  • No desktop productivity tools
  • Gmail allows only 30 email aliases

Q – Why Office 365 is better than G Suite?

A – The primary reason users prefer to use Microsoft 365 instead of Google Workspace is the availability of the desktop application in the former. In addition, Microsoft apps are more feature-rich, which most professionals desire.