Migrating from on-premises environment to cloud can significantly boost your business productivity as it has many facilities including an enterprise level email server. But after subscribing to Microsoft 365, many end users often have to migrate emails from Outlook on their desktop to Microsoft 365 mailbox. Here, we’ll jaunt you through both manual and automation methods to help you import PST file to Microsoft 365 mailboxes.
How to Migrate Outlook Emails to Microsoft 365, Manually
For importing PST file manually to the Microsoft 365 mailbox or for performing bulk mailbox migration to Microsoft 365, we’ll first need to configure Microsoft 365 account in MS Outlook. Then, follow the steps below:
Click File tab, click Open & Export, and select Import/Export.
Select Import from another program in the Import and Export wizard and click Next.
Select Outlook Data File (.pst) and click Next.
Browse for the Outlook PST data file, select it and click Next.
Set Options according to your preference and click Next.
Note: If the PST file is password protected, enter the password and unlock it, click OK.
Choose the Import items to the same folder in option and select the Microsoft 365 mailbox, Click Finish.
That’s it! The manual method is way short, and there is nothing to worry except about the file size and the chances of data loss during the process. However, there are two more methods from Microsoft 365 Import Service feature, which can be used to import PST files to Microsoft 365 mailboxes. Let’s have a close look at those methods.
A. Network Upload Method to Import PST to Microsoft 365
Network Upload method is a great way to import PST data to Microsoft 365. It allows administrators to import their entire PST data to Microsoft 365 using the Azure AzCopy tool. But, keep in mind that the PST file should be stored on a file server or shared folder in your organization before migrating it to Microsoft 365. The steps involved in the Network upload method are:
Copying the SAS URL & Installing Azure AzCopy tool
Uploading PST file to Microsoft 365
Creating the PST Import mapping file
Creating a PST Import job in Microsoft 365
Filtering data and running the PST import job
This method allows you to export one PST file at a time, if you want to export bulk PST files to Microsoft 365, then you will have to repeat the process from 2nd step to 6th step or use a CSV file.
B. Use Drive Shipping to Import PST to Microsoft 365
Drive Shipping is a traditional way to import PST data to Microsoft 365, which works by using a Secure storage key and PST import Tool. In this method, you will have to copy your PST data to a hard drive, and then ship it to one of the physical locations of Microsoft 365. The steps involved in Drive Shipping method are:
Downloading the secure storage key and PST import tool
Copying PST data to the hard drive
Creating a PST Import mapping file
Creating a PST Import job in Microsoft 365
Shipping hard drive to Microsoft
Filtering the data and starting the import job
The drawbacks of this method is that it takes 1-2 weeks to import the PST data to Microsoft 365, and every organization cannot wait for such a long period if there is an urgency of uploading PST to Microsoft 365 and the method is not free at all.
Also, if organizations have to import PST files to multiple Microsoft 365 mailboxes, then it would be a pain for Exchange administrators.
Both Network Upload and Drive Shipping methods are highly technical in nature.
All these shortcomings in the manual procedures is a wakeup call for the users and then they to use automated tools to import PST files to one or more Microsoft 365 mailboxes.
How to Migrate Outlook Mailbox(es) to Microsoft 365, Automatically
For simplifying the lengthy and time-consuming PST importing task, using a professional tool would be handy. Kernel Import PST to Office 365 software is one amazing tool available online for such implementation. The Import PST to Microsoft 365 Mailbox software offers an easy way to import PST files to one or more Microsoft 365 mailboxes:
Launch the PST to Microsoft 365 Import tool.
Note: The main screen is divided and marked in three (3) sections. Section 1 is where you would add the source PST file. You can add the Microsoft 365 mailboxes in Section 2. Upon completion of the steps in section 1 & 2, you can set filters and migrate your PST file data in Section 3.
Click Add under Add Source section, browse for the PST file, and click Open.
Click Add under Add Destination Section (Section 2); Microsoft 365/Exchange Login windows will pop-up.
Note: Before moving any further, have a look at the new window with multiple options. Section 1 is where you would have to key in Microsoft 365/Exchange account login details. You can assign rights manually, but in this article, we’ll go with the option unchecked. You can provide a mail id different from Mailbox Login ID by selecting the checkbox below Single Mailbox/Microsoft 365 Group radio option. Section 2 would come handy if you want to import to multiple mailboxes using an administrator account.
Once you’re done with step 2 & 3, Source Files and Destination Mailbox sections will look below,
At the bottom, under Destination account section, click the dropdown and select the mailbox account.
Note: In the case of the Global Administrator account, the dropdown will list all the mailboxes. You can select an account from the list.
Click Filter and Migrate.
Note: You can export mapped list to CSV file or import from one at this stage.
Select where you want the PST file data to be moved (migrated) from the given options.
At this stage, you can apply filters as per the need. In Section 1, you can select/deselect the folders, apply other filters such as Data, Item type, etc.
In Section 2, you can check/uncheck Previously Migrated Items (Incremental) select Same as Source file name to save PST to a folder with same name or Select if migrating to Office 365 Group. Upon ensuring everything is fine, click “I am OK, Start Migration.”
Migration of emails from Outlook PST to Microsoft 365 mailbox could be tricky and lengthy, although migrating the PST file data in the same order of hierarchy is essential to avoid the break in work-flow. Right tools at the right moment can become a big savior for both individuals & businesses. Kernel for Import PST to Office 365 Mailbox is a sheer example.