Step-by-Step Procedure to Backup OneDrive Data

Aftab Alam
Aftab Alam linkedin | Published On - September 28, 2022 |

Read time: 4 minutes

Whether using OneDrive Personal or OneDrive for Business with Microsoft 365 subscription, you must remain vigilant about the security of your online data. Microsoft does not take a backup of OneDrive data as it is stored on a safe data center that is protected from almost all hazards, but it is not immune to hardware failure, power outages, natural calamities, user errors, hacking attacks, ransomware attacks, operating system errors, etc.

If something bad happens to OneDrive, then prepare yourself to say goodbye to the data if its backup is not taken already. Because of this, users, administrators, and company owners all place high importance on OneDrive security. We have assisted numerous businesses in protecting their mission-critical OneDrive data from loss.

We will explain the best ways to secure your data using free and professional options in this detailed yet simple step-by-step guide for OneDrive backup.

Method-1 Download specific items from OneDrive

It is possible to download the OneDrive data to the computer.

  1. Login to OneDrive and select the data for backup using the checkbox in front of them.
  2. You can either click the three vertical dots or choose the Download button directly.choose the Download button directly
  3. The data will be downloaded in the ZIP file in the default downloads folder.


Even though it’s not really a backup, this procedure could aid in the preservation of the OneDrive files you’ve chosen. This approach has many drawbacks. Among them are:

  • As all actions are manual, there is a lack of regularity.
  • A large set of data will take a lot of time to download.
  • If something bad happens to the computer or hard disc, backups could be lost.
  • If there is a lot of data, OneDrive recovery gets difficult.
  • It is suitable for limited-volume data only.

Method-2 OneDrive Sync for Desktop

With the OneDrive desktop version on the computer, you can synchronize online data directly to your computer. A file or folder you add, modify, or delete in your OneDrive folder also adds, modifies, or deletes the same file or folder on the OneDrive website, and vice versa. Your synced files are accessible even while you’re offline and may be accessed with File Explorer. Any modifications made by you or others will automatically sync when you’re online.

  1. If the application is not present on the computer, then you can download it from the given URL –
  2. Install the application and register with your email address connected with OneDrive data. Click Sign in.Click Sign in
  3. The wizard will take a little time to install and synchronize all your data. Wait for a little.install and synchronize all your data
  4. After successful synchronization, the OneDrive wizard will be available in the app list in the File Explorer preview.File Explorer preview


  • You run the risk of losing files on both sites if you employ two-sided synchronization and something goes wrong on one side.
  • There is a chance that ransomware will infect your OneDrive; if your desktop files are compromised, the synchronization will move compromised data to the cloud and create issues.
  • You need a lot of free space on your local disc to back up OneDrive. This is a problem if you need to back up a lot of data.


The manual backup methods are temporary solutions that will help you with smaller files, but they cannot take the place of a professional OneDrive backup solution. It is a necessity for a business to have Kernel OneDrive Migration software that comes with special backup features.

Download Software

With this tool, you can connect your OneDrive for Business account and save complete data on the local system. It will reduce all the hazards associated with the limitations of OneDrive security. It also offers additional benefits like filters and scheduling for granular and controlled backup jobs. An Office 365 administrator can take OneDrive backup of all its accounts.