What is the difference between OneDrive and OneDrive for Business?

Aftab Alam | Updated On - 02 Jun 2021 |

Most cloud users are familiar with OneDrive, the cloud storage facility from Microsoft. It is present in the latest Windows-based computers by default. OneDrive of Business is the professional version of the same facility that is available to businesses through the Microsoft 365 subscription.

OneDrive – OneDrive is a free storage space for storing a computer’s offline files in cloud space. It is accessible through any web browser. Users can store documents, spreadsheets, presentations, audio, video, and other types of data. Users can also share the data with their colleagues and collaborate on it. This facility is flexible enough to allow the user to handle the data easily.

OneDrive for Business – OneDrive for Business is for businesses and provides more space in the cloud. It is intended for professional usage, and the business administrator is accountable for managing its use as per the organization’s guidelines. The administrator can assign it to users and allow the team members to collaborate on it.

Difference between OneDrive and OneDrive for Business

There is a comparison chart showing the difference between the two platforms

Features OneDrive OneDrive for Business
Storage Available 5 GB 1 TB per user
Desktop Syncing with Windows Yes Yes
Desktop Syncing with Mac OS Yes Yes
Smartphone Access Yes Yes
Usable for personal storage like music, audio, video, or individual files Yes No
Versioning and history Yes Yes
Auditing, Reporting, and Industry Compliance No Yes
Create/Open/Edit MS Office Suite applications in a web browser Yes Yes
Multifactor authentication support Yes Yes
Co-Authoring with M Office documents Yes Yes
SSO/ADFS/Directory sync support No Yes
Save Business Library directly at SharePoint Server No Yes

Advantages of OneDrive

The most significant advantage of OneDrive is the free online storage space at the Microsoft cloud. The Microsoft security team secures it, and it is accountable for its security. You can access your files from Windows, macOS, and Smartphone devices. You can set the sharing, editing, and access rights at a granular level for each document you share with your friends and colleagues. OneDrive also reduces the need to attach large-sized attachments in their emails but share the documents from OneDrive in the email and collaborate on them.

  • Unlimited file saving and access.
  • Retrieves files globally for data collaboration.
  • Free device support for multiple platforms.
  • Completely shareable content.
  • Customizable experience for the user interface.
  • Saves multimedia files like audio, video, application files, etc.
  • Directly interacts with MS Office 365 files.
  • Higher level of security through Microsoft Support team.

Advantages of OneDrive for Business

OneDrive for Business elevates the features and benefits of OneDrive to facilitate enterprise-level usage. It gives you more storage space, better security, and increased collaboration features. It has tie-ins with Microsoft 365 Business and Enterprise plans. The typical OneDrive application is suitable for completing the needs of a single user, but it lacks the option to interact with multiple users. A user can easily increase its benefits by buying a business or enterprise subscription plan and getting OneDrive for Business for multiple users.

  • It can interact with MS Office applications and create, edit, modify them completely. It provides the full functionality of Word, Excel, PowerPoint, etc.
  • Users can set the sharing and editing permissions to each file.
  • Multiple users can get access rights for a document and edit it.
  • OneDrive for Business can interact with Microsoft Teams and allow the user to access documents in various teams and groups.
  • OneDrive for Business can interact with Exchange-based email accounts.
  • OneDrive for Business can work with SharePoint Server through the Site collection library.

Perform OneDrive Migrations

When you want to perform OneDrive migrations, manual migration will not be helpful, and it can cause data loss too. So, it would help if you used Kernel OneDrive Migration Tool for such migrations.

Download Software

The software lets you add OneDrive for a Business account as a source/destination and perform migrations as per the requirements. And it provides various filter options to trim down the data as per needs. It also provides a migration report after the completion of the process.