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Despite the ever-growing demand for cloud-based platforms, there is no denying that data is prone to human errors like accidental or intentional deletion; sadly, it affects both the cloud data and its synchronized local copy. The data deleted from one place will also get deleted from the other. Such is the case of Microsoft OneDrive. So, data deletion and subsequent data loss is a major concerns for all OneDrive users.
But there is good news for the users this deleted data can be restored using the inbuilt options in the OneDrive application. The blog highlights those native ways to recover deleted files from OneDrive, including the permanently purged ones.
There are a few common causes behind data loss in the OneDrive platform-
A big question that must be troubling you is whether it is possible to recover deleted files from OneDrive permanently. It is a relief that it is a possibility. However, the method of recovering data will depend on the retention period. If you are recovering files within 30 days, they will get restored directly from the Recycle Bin. After the retention period, you can restore files from the Second stage Recycle Bin, System Recycle Bin, and previous version of OneDrive.
OneDrive web portal includes a common Recycle Bin that stores the deleted files from the OneDrive storage. The data in the Recycle Bin is available for 30 days in the Microsoft personal account. But it is available for 93 days in the Business/School account. Administrators or users can check the data availability in the Recycle Bin and restore from there.
Suppose the data retention period of 30 days or 93 days depending upon the account type is over or the user has emptied the Recycle Bin. In that case, users can also restore the data using the Second-stage Recycle Bin, also known as the Site Collection Recycle Bin, integrated with the OneDrive portal.
Note: The files or items in the Second stage Recycle Bin will automatically get purged or deleted after the total data retention period of 93 days.
As the cloud OneDrive application can be synchronized with the local system creating a OneDrive folder on the local system, any data deleted from this local folder can be retrieved from the Recycle Bin of the system. So, check the simple process to recover files from the Recycle Bin.
Go to the Recycle Bin of your system and open it. Select those items deleted from your OneDrive folder on your system, right-click and select the “Restore” option from the drop-down list to restore the times to the original location.
Note: The data is not recoverable if deleted from the Recycle Bin or purged using Shift and Del keys together.
If the data retention periods are over for OneDrive and the version history is ON, Microsoft 365 subscribers can restore their OneDrive to the selected version. Check out the procedure.
Note: Restoring the previous version will not restore Albums.
Considering the vulnerability data, it is recommended to backup OneDrive data. Though there are some manual methods to backup OneDrive data, they do not support selective backup or provide advanced features. So, a professional OneDrive backup tool like the Kernel OneDrive Migration tool is the best option for OneDrive users. With its advanced filters, it offers selective backup of OneDrive data. Moreover, this tool can be used for migration involving OneDrive for business.
The deletion of files from the OneDrive cloud and local storage platforms is a matter of concern for any organization if there is critical data. With some default data retention policies and recycle bins, the restoration of data is possible in OneDrive. We have explained these processes here. Also, we have recommended a tool for quick and easy OneDrive backup.