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Outlook for Mac – How to Import PST files and Export to PST Files?

Megha Sharma
Megha Sharma Updated On - 29 Oct 2020

Outlook for Mac is the MS Outlook equivalent for the Mac environment. It works like MS Outlook, though it saves its data in OLM format which is completely different from the PST format used by MS Outlook.

For Outlook for Mac users, it is easy to import a PST file into their application. But it is difficult for them to export their Outlook for Mac emails to PST format so that they can be accessed in MS Outlook in Windows environment. We will discuss how Outlook for Mac users can import PST file and export OLM files to PST format.

Instant Solution

To export healthy or corrupt Outlook for Mac emails (OLM files) to PST, try Kernel for OLM to PST Converter Tool.

How to Import a PST file to Outlook for Mac?

For transferring messages and other items from a Windows Outlook to Mac Outlook, users can use the import feature of Outlook for Mac. Please note that only UNICODE supported PST files can be imported in the Outlook for Mac application.:

  1. Transfer the PST file to your Macintosh system.
  2. On the Outlook for Mac File menu, select Import.
  3. Select Outlook for Windows Data File, and then click the right arrow.

    Import Windows Outlook file to Mac Outlook
  4. Locate the data file on your computer, and then select Import.
  5. Once the import process is complete, select Done. The imported items will appear in the navigation pane listed under On My Computer.

How to Export OLM files to PST?

At times when a user needs to access the Mac Outlook data in Windows Outlook, then the OLM files require to be converted to PST format. There is a free way to convert OLM to PST file, but the process may be a bit lengthy.

It is advised to backup OLM file first using Export option in Outlook for Mac to save it into archive file format at the desired destination.

The method is given below:

  1. Begin by creating an IMAP Account (for example, Gmail).
  2. Setup the IMAP (Gmail) account in Outlook for Mac as well as Outlook.
  3. Move Outlook for Mac emails to IMAP (Gmail) Mailbox
  4. Then, move the OLM data from IMAP (Gmail) Mailbox to Windows Outlook

Now, OLM files are now exported to Outlook application indirectly through the IMAP (Gmail) account.

Export OLM files to PST More Easily

The manual process that you have just seen is quite lengthy and time-consuming. It is not a direct method too. So, it is not easy to access OLM files in MS Outlook. For an easy way out, Outlook users can try a third-party OLM to PST converter tool like Kernel for OLM to PST. In comparison to the manual method, the conversion is less time-consuming and easy while using this tool.

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Let us learn how to use Kernel OLM to PST Converter to export OLM files to PST files in a swift manner.

Step 1: Launch Kernel for OLM to PST Converter software. In the opened interface, select Single or Multiple File(s) option to convert. Click the Browse button.

Launch Kernel for OLM to PST

Step 2: Add the OLM file from its location.

Add the OLM file

Note: You can click Search to search files on a system drive.

Search files

Step 3: After adding the required OLM file for conversion, click Next.

Add OLM file

Step 4: The Process Information window will appear. Click Finish.

Finish the process

Step 5: The OLM file mailbox items will get listed. Select the required file folder from left panel. Select the item from the list on the right panel to view its preview.

Select the required file folder

Step 6: In the next step, select the output type as PST file (MS Outlook) and click Next.

Select the output type

Step 7: Apply the filters provided as per your requirement on different criteria – From, To, Subject, Folder Name, Item Type, Date Range, etc.

Apply the filters

Step 8: In Manage Recovered PST dialogue box, you can apply filters like split PST file or attach a prefix to store name. Once done, click Next.

Split large PST file

Step 9: Now provide the destination path to save this converted PST file. Select this option if you want and click Finish.

Provide the destination path

Step 10: Finally, it will show the successful migration dialogue box after migration is completed.

Migration is completed

Step 11: Using Find option on the toolbar, you can search OLM files on the basis of From, To, Subject, Date Range, Attachments, etc. criteria.

Search OLM files

Hence, you experienced the migration from Outlook for Mac to Outlook for PST in the simplest way.

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Accessing Outlook for Mac data in MS Outlook when it Uses Exchange Account

When the Outlook for Mac is a client of Exchange, its data is available on Exchange Server too. MS Outlook can be configured to connect to this mailbox from Windows environment. In that case, Outlook users can access the Outlook for Mac data directly.

Watch Video to Know Complete Process of OLM to PST Conversion

Conclusion

In this blog, we discussed the import of Outlook PST files into Outlook for Mac application which is not so a difficult task. However, the export of Outlook for Mac OLM files to Outlook PST file requires IMAP account configuration, which is a long process. At last, owing to the limitations of the manual procedures, a simple and efficient OLM to PST Conversion process using a professional converter tool is also described.