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A business email account accumulates a substantial daily influx of emails, some of which are only relevant temporarily and can be purged later. Outlook on the Web, the web-based iteration of Outlook, offers sophisticated tools for efficiently deleting older emails.
Within your mailbox, various folders house emails categorized by type. Inbox holds new messages, Sent items store outgoing emails, Drafts house unfinished compositions, Junk mail houses undesirable emails, and Archive is reserved for older correspondence. To remove older emails from these folders, utilize Outlook settings within Outlook on the Web.
Outlook will promptly eliminate emails in accordance with your chosen criteria. While this manual method efficiently discards older items, it necessitates separate actions for each folder. Regrettably, there are no additional filtering options available in this process.
To simplify the challenges of manual selection and deletion, consider crafting a rule applicable to all mailbox messages. When you’re confident that emails past a certain date are no longer needed, implementing a rule can efficiently delete them and free up storage for future use.
Now, older emails will no longer consume unnecessary storage. If you know about the retention policies in Office 365, then they are suitable for accidental deleted items. But the above-created rule will be helpful in removing unwanted data completely.
The Outlook desktop application operates within a Windows environment, handling your Office 365 mailbox and email communication. As the mailbox size grows, it can lead to slower performance and account opening delays. Fortunately, there are effective features and techniques available to easily remove older emails and enhance overall performance.
Administrators can leverage this functionality when the mailbox surpasses its maximum storage capacity on an email server like Exchange. You have the flexibility to configure values according to specific requirements.
You must try the following practices to keep your mailbox lighter and more responsive and there will be no requirement to find for old emails in Office 365 anymore.
Taking a backup of your Office 365 mailbox is a prudent step to safeguard against data loss from various potential risks. Additionally, you can efficiently declutter your mailbox by removing unnecessary emails. The Kernel Office 365 Backup & Restore tool is an ideal solution for preserving Office 365 data in offline files accessible across multiple platforms. It offers extensive filtering options for selecting essential mailbox items.