MS Office 2021 Vs Microsoft 365 Apps: What’s the Difference Between Both?

Sahil Verma
Sahil Verma | Published On - 10 Jun 2022 |

Read time: 5 minutes

There’s been a lot of buzz about MS Office 2021. It seems to be a big improvement on the aging MS Office suite, with new features and better performance. But is it really worth the upgrade?

Some people are saying that if you already have Office 365 subscription, there’s no real need to switch over to 2021. They argue that the new features in 2021 are pretty minor and that most of the improvements are actually under-the-hood changes that won’t be noticeable to most users.

So which is better? MS Office 2021 or MS Office Apps 365? In this article, we’ll take a look at the pros and cons of each option and help you decide which is right

MS Office 2021 Vs. MS Office Apps 365

MS Office 2021 is the latest desktop version of Microsoft Office products; MS Office in Office 365 is the cloud-based version of the same productivity suite. Both versions come with all of the familiar applications, such as MS Word, Excel, PowerPoint, and more.
While comparing MS Office 2021 and MS Office Apps 365, there are a few key differences that you should be aware of. Here’s a detailed look at both versions of Microsoft Office Suite and how they stack up against each other.

Subscription Service Vs. One-time Purchase

The biggest difference between MS Office 2021 and MS Office apps in Office 365 is that Office 365 is a subscription service, while Office 2021 is a one-time purchase. This means that with Office 365, you always have the latest version of the software and access to online storage and collaboration features. With Office 2021, you only get updates and support till the expiry of its support.

Online Storage and Collaboration Features

Another key difference between MS Office 2021 and MS Office apps in Office 365 is that Office 365 includes online storage and collaboration features. This means you can store your documents online and work on them with others in real-time. Office 365 also includes other productivity tools such as Skype for Business, which can be useful for team collaboration.

MS Office 2021 only includes the traditional MS Office programs. If you want to use any of the other apps, you’ll need to purchase them separately or subscribe to Office 365.

Application Differences

There are also some slight differences in the individual applications themselves. For example, Excel in Office 365 has more features than Excel in Office 2021. Office 365 Apps can now open and edit PDFs, while PowerPoint in Office 2021 cannot.

Internet Connection

MS Office in Office 365 requires an internet connection in order to be downloaded and installed. This is because the software is cloud-based. MS Office 2021 can be used offline without an internet connection. This is ideal for users who don’t always have high-speed internet access or want to work offline.

Cloud Storage

MS Office in Office 365 includes 1TB of OneDrive cloud storage so that you can access your files from anywhere. MS Office 2021 does not have any extra online storage.

Updates

With MS Office 2021, you’ll only get security updates and bug fixes. If you want new features, you’ll need to purchase a new version of the software. With MS Office Apps 365, you’ll automatically get access to new features and updates as they’re released. With frequent updates, users will never face any issues like Exchange online archive mailbox is not displaying in Outlook, deleted messages coming back, etc.

System Requirements

Finally, it’s worth noting that the system requirements for MS Office 2021 and MS Office apps in Office 365 can be slightly different. However, it depends on how old the desktop version is.

MS Office 2021 Vs. MS Office Apps 365 – How are they different?

Overall, the key difference between MS Office 2021 and MS Office apps in Office 365 is that Office 365 is a subscription service with online storage and collaboration features, while Office 2021 is a one-time purchase with no online features. There are also some basic differences in the individual applications themselves. So which one is right for you?
It depends on your needs and preferences. If you need the latest version of the software and access to online features, then Office 365 is the best choice. But if you don’t need those things, Office 2021 may be a better option for you.
You can decide between these two as you are now wise enough to make a perfect decision.

How to backup Office 365 emails?

If you are using Office 365 apps, it is likely that you are using Office 365 emails too. It is always best to keep a backup of all your email data. We have got an ideal tool to fulfill your Office 365 backup needs – Kernel Office 365 Backup.

The tool offers unlimited backup in PST, PDF, HTML, MSG, DOC, & DOCX formats. It also features automated backup with inbuilt CSV files, smart filters, and the ability to save the folder hierarchy in a specific folder. In addition, the tool retains the original Office 365 mailbox data, making it easy to find old emails in Office 365 and restore the lost data. With its complete support for all plans of Office 365 and Exchange Server versions, this software is the perfect solution for Office 365 users who want to ensure their data is safe and secure.

Conclusion

If you are looking for a suite of software to help with productivity, there are two main options: MS Office 2021 or MS Office Apps 365. Both have their pros and cons, but the bottom line is that they both can get the job done. The most suitable option for you will depend on your specific needs and the type of device you are using. If you are using Office 365 for emailing, we recommend a backup tool to help you backup your emails. It allows you to back up your entire Office 365 account, including emails, contacts, calendars & more. With our tool, you can rest assured that your data is safe and secure. Try it now and see how easy it is to use!