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MS Outlook Printing Problems

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Applies to: Earlier versions and MS Outlook 2003, 2007

While printing any Outlook message, you may get frustrated, as you cannot print only selected pages or only the first page of the message.  Most of the Outlook users are dissatisfied with Outlook due to this disability and lacking printing options. The basic reason for this disability is that the printing engine of Outlook does not support selection of pages for printing.  Let us have a look at the printing issues that users face while printing any message of Outlook 2003 or earlier versions or Outlook 2007:

Printing issues in Outlook 2003 and earlier versions: HTML formatted messages in Outlook 2003 and earlier versions use Internet Explorer’s printing engine. However, Internet Explorer’s printing engine provides more printing options but the problem remains same as selection of pages for printing is still not possible.

Printing issues in Outlook 2007: Outlook 2007 supports View in Browser and offers all printing capabilities for Web page. Moreover, printing of selected pages or text is also possible. But the only problem is that it does not include the header information of the email.

Solution of the problem:

Try out following solutions to solve printing issue with Outlook:

Outlook 2003 and earlier versions: Convert the message to HTML if it is Rich Text or Plain Text. To perform this action, go to Edit, select Edit Message, then Format and then HTML. Once the message is converted to HTML, print it using the normal methods.

Outlook 2003 and earlier versions, when using Word as the email editor: Click Forward then print the message. Close the message after printing. You can also use View in Browser in older versions and can print the message from the browser.

Outlook 2007: Open the message in its own window, and follow these steps:

  • Click Other Actions,
  • Go to Edit Message. On the Options tab, select Change to HTML.
  • Go back to the Message tab, select Other Actions, View in Browser then print from the browser.

This way selected pages or text can be printed very easily in Outlook 2003 and earlier versions and Outlook 2007. By using above mentioned solutions, you can meet you printing needs and can control the way messages are printed.

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