How to Move Files Effortlessly from Dropbox to Desktop?

Anisha Rawat
Anisha Rawat linkedin | Updated On - December 09, 2022 |

Read time: 6 minutes

Imagine a big box where you can drop all your valuable things! This is exactly what constitutes the functionality of Dropbox. It is a cloud storage platform that enables all its users to store their essential data and access it anytime using any device. This service is quite useful, especially for individuals who are always on the move due to professional commitments.

Some users also start using platforms like Dropbox, Box, and OneDrive for storing their data. But one small mishap with any confidential information and the user immediately starts looking to move files from Dropbox to the desktop, the procedure to backup OneDrive data, and so on. To make it clear, these are merely cloud storage services and should not be used as a sole backup. In addition, there are several cloud storage platforms that offer better monthly plans and features.

However, there are distinct reasons behind users opting to take a backup of the data being saved on cloud platforms. Here, we are going to elaborate all about moving your files from Dropbox to your desktop.

Reasons to transfer the Dropbox data desktop-

These are all the possible reasons behind a user wanting to move the files from Dropbox to their system:

  • To have complete access to data
    There is no doubt, it is a convenient approach to accessing data from anywhere and anytime. But a massive requirement is a strong and stable internet connection. The data is not accessible when the user is working offline. In addition, in a situation where the credentials are not available, or you are unable to sign in, the daily work can get hampered big time.
  • To reduce expenses
    The monthly plans offered by the platform are costly, especially for an individual and small businesses. They would prefer other cloud storage services which offer more flexible plans for all kinds of businesses. Some also choose to keep their data on local or external drives, which in comparison, is budget-friendly.
  • To shift to another platform
    Many users are in need to transfer certain files from Dropbox to other platforms, and saving them on the desktop acts as a transfer path. Or they are simply making a complete transfer from this platform. For example, Dropbox data can be moved from desktop to Office 365 using tools like Kernel Migrator for SharePoint.
  • To backup data
    As recommended by experts, any important data must be doubly backed up to ensure protection. There is always the risk, and hence, users prefer to keep a local copy of all valuable documents.
  • To edit documents
    Often there is a need to work or simply edit certain media files, and for that, you want to download some of the files to your desktop.
  • To get storage space
    Dropbox provides only 2GB of free storage space. To add anything beyond that, the user is required to purchase a plan. Many of you would agree that it is not enough to store all the data, and consequently, some files need to be removed once it reaches the maximum capacity.

Pre-requirements to backup Dropbox data

Whenever you move files from one platform to the other, the required conditions must be kept in mind. Otherwise, it starts throwing errors. There are certain pre-requirements that you must adhere to-

  • Use a supported file system only
    A file system is basically an index of all the data files which the storage device contains. You must move the Dropbox folder to only supported devices. Network file system and exFAT are not supported at all.
  • Avoid removable media
    Dropbox does not allow the transfer of its folders to removable media, including an SD card. In the case of an external hard drive, it should be hosted as one of the internal drives of your system.
  • Sufficient space in the PC
    There must be multiple files that you are transferring, so make sure that there is adequate storage space in your system and its hard drives.

Transfer files from Dropbox to desktop

Some users prefer to work on the website, while others on the application. The method for both has been explained below-

  1. Using Dropbox website
    If you do not use the Dropbox desktop application, you can download the data directly from the website to your computer. This method downloads one file/folder at a time and is suitable for both Windows as well as Mac systems. However, in case of multiple files, you can create a temporary folder and add all the required files to it.
    These steps will guide you to download the file:

    • Open the official website and sign into your account.sign into your account
    • Locate the file/folder which you need to move and check the box present in front of it. Click on the Download option.Click on the Download option
    • It will download the file on your system at once, and you can open it the file on your system

    The method is only effective when you always have a stable internet connection. In addition, it is convenient for transferring small files and folders. Large files would require a lot of time.

  2. Using Dropbox application-
    To begin with this method, make sure to install the Dropbox application for PC from the official website and set up your account. It will automatically save your selected files on the hard disks from your desktop. If you are already using the application, it will synchronize the chosen files and save them on the local system.
    Follow these steps to continue:

    • Click on Dropbox’s icon which is present in the bottom right corner of the taskbar.
    • Click on the Settings icon and select Preferences from the drop-down Preferences
    • Move to the sync tab and click on Move to choose the location of the files you want to move.Click on Move

How to move Dropbox data to Office 365?

As you have the Dropbox data on the desktop, you can easily move it to Office 365 using Kernel Migrator for SharePoint. It helps you move data from file servers to OneDrive easily. Also, it can move data from the synced folders of cloud services like OneDrive, Google Drive, and more. So, this is a complete migration tool for all cloud platforms.


Files are frequently moved from Dropbox to the desktop for various requirements, including backup of data, offline access, editing documents, shifting to another platform, etc. Users tend to use either the website or application; both have different approaches to downloading the files. All the details have been discussed at length in the article. And if you want to achieve SharePoint Migration for the online dropbox data, then use our software and migrate them directly.

Kernel Migrator for SharePoint