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Summary: Zoho Mail is a web-based email client with advanced features, suitable for small to medium businesses. This article compares Zoho Mail to Office 365, highlighting Office 365’s advantages for larger enterprises, including integration and storage options. Manual migration from Zoho Mail to Office 365 is complex, and a professional tool like Kernel IMAP to Office 365 is recommended for a more efficient and error-free migration process. The tool allows selective data transfer, offers batch migration, and is user-friendly. It provides a straightforward process to migrate Zoho Mail to Office 365, making it a reliable solution for businesses looking to switch platforms.

Zoho Mail, a robust web-based email client, is well-known for its sophisticated search capabilities, efficient filters, powerful eDiscovery tools, and much more. However, it is primarily designed to cater to the needs of small, micro, or medium-sized businesses. As businesses expand and evolve, the demand for a more robust and secure platform becomes evident, making Office 365 an ideal choice for larger enterprises.

Differences Between Zoho Mail and Office 365.

Zoho Mail offers a versatile set of features that extend beyond just email communication, making it a valuable collaborative tool for businesses. In this comparison, we’ll explore how Zoho Mail stacks up against Office 365, which provides a broader range of services and ample storage capacity.

Zoho Mail

Microsoft 365

Main objective of Zoho Mail is to create emails, send and receive emails, and monitor the mailbox of the user account. Office 365 offers a comprehensive array of services under its subscription. For email management, it provides Outlook, a versatile platform. OneDrive offers generous cloud storage, while the entire Microsoft Office Suite is readily accessible. Furthermore, Office 365 includes a multitude of additional applications, each serving distinct purposes.
Major features are email monitoring, email archiving, data recovery, shared inboxes, routing, spam blocker, whitelisting, blacklisting, etc. The platform encompasses a wide array of essential functionalities, including web development, social networking, online meetings, an eDiscovery center, blogs, Wikis, robust business domain support, seamless file sharing, an intuitive calendar, project-centric mailboxes, and versatile communication options such as voice calls, video calls, PC-to-PC calls, as well as internal and external file sharing capabilities.
Integration is reached through Zoho CRM, Projects, Docs, Creator, Asana, Zapier, HubSpot CRM, and Cliq. Integration is scattered with various applications like SharePoint, OneNote, Outlook, Word, Excel, OneDrive, Skype for Business, Bookings, StaffHub, and Invoicing.
Customer service is provided through email, phone, and live chat. Customer service is provided through email, phone, live chat, and tickets.

Why Migrate Zoho Mail to Office 365?

The Office 365 cloud platform offers numerous advantages over other email servers and email clients, such as Zoho Mail. Many users choose to migrate from Zoho Mail to Office 365 for a variety of compelling reasons, including:

  • Office 365 is an enterprise-grade suite of applications from Microsoft
  • Integrated with many applications for collaboration – SharePoint, OneDrive, Lync, Yammer, Exchange Online, etc.
  • Flexible subscriptions and plans
  • Expansion or growth of business which necessitates a better application
  • More data storage plans in Office 365 subscription plans

Can We Perform this Migration Manually?

Migrating Zoho Mail to Office 365 manually poses certain challenges, as there are no straightforward methods available. However, a practical workaround exists, involving the export of Zoho Mail mailbox folders to the .eml file format via the Import/Export option. Before initiating this export, users have the flexibility to define specific date ranges and include subfolders to tailor the process according to their requirements.

Once the .eml files have been successfully exported, they can be effortlessly imported or even simply dragged and dropped into the Outlook application where an Office 365 account has been configured. It’s important to note that this method is best suited for migrating a single user’s data, and may not be practical for large-scale migrations.

Also, IMAP migration in Office 365 Admin Center is a feasible manual way to move Zoho Mail to Office 365 but a complicated, time-taking process limited to a certain number of mailboxes migration only.

It is evident that performing this migration manually is a challenging, intricate, and convoluted process. This method carries a high risk of users making multiple errors, rendering it an unreliable option. Therefore, it is advisable to consider an alternative approach, specifically, employing a professional migration solution.

How Kernel IMAP to Office 365 Tool Helps to Migrate Zoho Mail to Office 365?

Kernel IMAP to Office 365 tool migration tool streamlines the transfer of IMAP server data to the Office 365 cloud platform through a straightforward and efficient process. This tool provides seamless support for migrating data from the Zoho Mail email client to the Office 365 ecosystem. Users have the flexibility to selectively move specific content from the source to their preferred Office 365 mailbox, public folder, archive mailbox, group, or shared folder. Moreover, it facilitates batch migration for handling multiple data transfers simultaneously.

Unlike manual solutions, this tool ensures a swift and error-free migration process. To gain a comprehensive understanding of how to migrate Zoho Mail to Office 365, let’s delve into its operational procedure.

  1. Launch the Kernel IMAP to Office 365 tool.
  2. Under the Add Source section, click on the Add option to add the Zoho Mail account.
  3. add the Zoho Mail account

  4. Provide the Zoho Mail account details like server name, user name, and password (the information about the IMAP server name and port number is available on the right panel of the interface also). Click Add to add this account.
    Provide the Zoho Mail account details
  5. Now, you can see that the source Zoho Mail account is added. Now, under the Add Destination section, click Add to add the Office 365 account as the destination.
    Add the Office 365 account as the destination
  6. Here, provide your Office 365 account login credentials like mailbox login ID & password, select the checkbox underneath to assign impersonation rights. Click Add to continue.
    Provide your Office 365 account login credentials
  7. Now, both source and destination accounts are added successfully; map the destination account against the source as shown and click Set Filter and Migrate.
    Map the destination account against the source
  8. Choose the destination Office 365 account folder from – mailbox, archive mailbox, and public folder. Click Migrate.
    Choose the destination Office 365 account folder
  9. Apply the desired filter options like folder selection, date filter, item type filter, folder filter, etc. Click I am OK, Start Migration then.
    click I am OK, Start Migration
  10. The data migration from Zoho Mail to Office 365 account will be started, showing the live progress.
    Zoho Mail to Office 365 migration live
  11. The migration from Zoho Mail to Office 365 is completed successfully with a confirmation message.
    Migration from Zoho Mail to Office 365 is completed

The process is completed. You can save the migration report in the CSV file format with the given option.

We’ve come to the realization that opting for the Kernel IMAP to Office 365 tool is the optimal method for migrating Zoho Mail to the Office 365 platform, offering a plethora of versatile choices. The tool provides a free trial version, allowing you to explore its myriad features and functionalities.

FAQs Related to Zoho Mail to Office 365 Migration

Q- Is there any easy manual way to move Zoho Mail to Office 365 directly?

A- No, there are no easy manual ways. Zoho Mail users can export their mailbox folders into .eml file format and then import them to Office 365 account through Outlook.

Q- What are the advantages of the free trial version of the Kernel IMAP to Office 365 tool?

A- The free trial version of the Kernel IMAP to Office 365 tool lets users understand the interface and features of the tool before actually purchasing the full version. Additionally, this version lets users migrate 10 items per folder free to the cloud destination.

Q- Do I need to sign in to Zoho Mail and Office 365 accounts while performing the migration?

A- No, not at all. You are just required to have login credentials of both the accounts along with you to perform the migration using Kernel IMAP to Office 365 tool.

Q- Does this tool also support the migration of Gmail account mailboxes to Office 365 destination?

A- Yes, definitely. It supports the swift migration of almost all IMAP server accounts to Office 365 in minimum steps.