How to Export Outlook Calendar to Word?

Siddharth Rawat Siddharth Rawat Updated On - 13 Nov 2019

It is to no surprise that MS Outlook’s calendar is a must-have feature for keeping track of activities, events, and other tasks. Most of the Outlook users are aware of the Calendar feature and use it regularly to plan their month in advance. It is simple to use it; click on a date to set a reminder for it. If you have an upcoming event, meetings, or tasks, then Outlook will send you alert messages as a reminder; you can snooze or dismiss the reminder as per your convenience. Also, make sure you are fully utilizing the Calendar features to get most out of it. Following are the few features that we think are worth mentioning:

  • Easily create appointments and events
  • Invite people and organize meetings
  • View group schedules (in your organization/building)
  • Create & view separate calendars for work and personal use side-by-side
  • Overlay view feature
  • Synchronize SharePoint calendar
  • Send Calendar to a contact as an email attachment
  • Subscribe to internet calendars
  • Manage the calendar of another user

Let us now explore some ways to quickly and effectively export Outlook calendar to MS Word manually. The top four manual ways are listed below:
export Outlook calendar to MS Word manually

Method #1: Take a Screenshot of Calendar

  1. Open the Calendar in Outlook.
  2. Make sure you have selected the Monthly Calendar view.
  3. select Monthly Calendar

  4. Next, Scroll Left or Right to select the month in the calendar which you want to export.
  5. select the month in the calendar to export

  6. Now, create a new Word document and open it.
  7. Got to the Insert tab in the Menu bar and click Screenshot from the drop-down menu.
  8. Get Screenshot

    Note: Make sure you don’t minimize Outlook while taking the screenshot.

  9. Similarly, repeat the method to import any month’s calendar into MS Word.
  10. repeat the method to import

Method #2: Copy the emailed Calendar to MS Word

  1. Click on the Email Calendar from the menu bar of Outlook.
  2. Click on Email Calendar

  3. A new email message will pop up. Fill the fields to proceed.
  4. Fill the fields to proceed

  5. Now, the Calendar details will be inserted automatically in the message body.
  6. Auto Insert Calendar details

  7. Copy the message body and paste it in a new Word document file.
  8. Repeat the process to copy for other months.

Method #3: Export using OneNote

  1. Open the Calendar in MS Outlook.
  2. Go to the File > Print; select Monthly Style from Settings. Now, select Send to OneNote from Printer and click Print.
  3. Open the Calendar

  4. MS OneNote will now open with the calendar.
  5. MS OneNote open with calendar

  6. Now go to File tab > Export > select Word Document Format > click on Export.
  7. You will be asked to give the location for saving the calendar. Provide a name and click Save.

Method #4: Export as a .csv File

  1. In Outlook, go to File > Open & Export > Import/Export.
  2. Here, choose Export to a File and click Next.
  3. Export to a File

  4. Now select the Comma Separated Values option and hit Next.
  5. Comma Separated Values

  6. Now select Calendar from the tree view structure and click on Next.
  7. tree view structure of Calendar

  8. Now select where you would like to save the.csv file.
  9. select location to save the.csv file

  10. Finally, you will be asked to set a date range so that the appointments in-between that time is only exported. Click OK.
  11. set a date range

  12. Locate the .csv file and open it
  13. Now press CTRL+A and then CTRL+C to copy.
  14. Open a new Word document file and press CTRL+V to paste the content.
  15. Repeat the process for all other months.

Kernel for Outlook PST Repair

Most of these manual methods are time-consuming; hence, many users might be looking for an automated Outlook PST repair tool. One such tool is Kernel for Outlook PST Repair. With the help of this excellent tool, users can easily export the Outlook calendar to RTF file so that it can be opened in MS Word. Apart from that, it has a lot of additional features to offer. Some salient features are listed below:

  • Repair damaged Outlook Data File (PST)
  • Can repair large size PST files
  • Can recover deleted messages
  • Saves recovered PST items to several formats such as DBX, MBOX, MSG, EML, TXT, RTF, HTML, and MHTML
  • Can even export PST files to Office 365, email servers and webmails

Kernel for Outlook PST Repair

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Conclusion

We have looked at a total of four different ways to export Outlook calendar to MS Word manually. The manual methods appear to be lengthy and time-consuming. Hence, we recommend a professional third-party tool for this task. One such tool is Kernel for Outlook PST Repair. This tool can not only export your Outlook calendars to RTF format but also help to fix Outlook errors.