Read time 7 minutes
Learn how to export your Outlook calendar to Word effortlessly. This step-by-step guide walks you through the process, making it simple to transfer your calendar data into a Word document. Whether for sharing schedules or creating hard copies, this method ensures your Outlook calendar is accessible and printable in a convenient Word format.
It’s no surprise that MS Outlook’s calendar is an essential tool for tracking activities, events, and tasks. Most users are familiar with this feature and rely on it for efficient planning. It’s user-friendly—simply click a date to set a reminder. Outlook sends timely alerts for upcoming events, meetings, or tasks, allowing you to snooze or dismiss them as needed. To maximize its utility, make sure you’re fully harnessing the Calendar’s capabilities. Here are a few noteworthy features:
- Easily create appointments and events
- Invite people and organize meetings
- View group schedules (in your organization/building)
- Create & view separate calendars for work and personal use side-by-side
- Overlay view feature
- Synchronize SharePoint calendar
- Send Calendar to a contact as an email attachment
- Subscribe to internet calendars
- Manage the calendar of another user
Let us now explore some ways to quickly and effectively export Outlook calendar to MS Word manually. The top four manual ways are listed below:
Method #1: Take a Screenshot of Calendar
- Open the Calendar in Outlook.
- Make sure you have selected the Monthly Calendar view.
- Next, Scroll Left or Right to select the month in the calendar which you want to export.
- Now, create a new Word document and open it.
- Got to the Insert tab in the Menu bar and click Screenshot from the drop-down menu.
Note: Make sure you don’t minimize Outlook while taking the screenshot.
- Similarly, repeat the method to import any month’s calendar into MS Word.
Method #2: Copy the emailed Calendar to MS Word
- Click on the Email Calendar from the menu bar of Outlook.
- A new email message will pop up. Fill the fields to proceed.
- Now, the Calendar details will be inserted automatically in the message body.
- Copy the message body and paste it in a new Word document file.
- Repeat the process to copy for other months.
Method #3: Export using OneNote
- Open the Calendar in MS Outlook.
- Go to the File > Print; select Monthly Style from Settings. Now, select Send to OneNote from Printer and click Print.
- MS OneNote will now open with the calendar.
- Now go to File tab > Export > select Word Document Format > click on Export.
- You will be asked to give the location for saving the calendar. Provide a name and click Save.
Method #4: Export as a .csv File
- In Outlook, go to File > Open & Export > Import/Export.
- Here, choose Export to a File and click Next.
- Now select the Comma Separated Values option and hit Next.
- Now select Calendar from the tree view structure and click on Next.
- Now select where you would like to save the.csv file.
- Finally, you will be asked to set a date range so that the appointments in-between that time is only exported. Click OK.
- Locate the .csv file and open it
- Now press CTRL+A and then CTRL+C to copy.
- Open a new Word document file and press CTRL+V to paste the content.
- Repeat the process for all other months.
Kernel for Outlook PST Tool
Considering that most manual methods for Outlook calendar export can be time-consuming, many users seek an automated solution. Kernel for Outlook PST Repair is one such tool that streamlines the process, allowing users to effortlessly export their Outlook calendars to RTF files for easy access in MS Word. Additionally, this tool offers a host of valuable features, including the following:
- Repair damaged Outlook Data File (PST)
- Can repair large size PST files
- Can recover deleted messages
- Saves recovered PST items to several formats such as DBX, MBOX, MSG, EML, TXT, RTF, HTML, and MHTML
- Can even export PST files to Office 365, email servers and webmails
We’ve explored four manual methods for exporting Outlook calendars to MS Word, but they can be time-consuming. For a more efficient solution, we recommend a professional third-party tool like Kernel for Outlook PST. This tool not only exports your calendars to Word but also addresses Outlook errors, streamlining the process and enhancing productivity.