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Keeping a large number of emails in mailboxes increases the database size ultimately. This forces users to look for some tricks and techniques to manage the Exchange mailbox data. One of the techniques is archiving mailbox items, which moves the old or not-so-important emails to a separate location. It generally archives that data to a new secondary mailbox, namely an archive mailbox, which is connected with the user mailbox and can be accessed anytime.
Exchange users can take benefits of archiving Exchange mailbox data in the following ways:
Recommended: Get Kernel for Exchange Server to recover inaccessible archived mailboxes.
You can create archive mailboxes using the Exchange admin center or Exchange Management Shell. The Exchange Admin Center feature in the Exchange Server allows to archive the user mailboxes easily. Follow the given instructions to archive the Exchange mailboxes data.
Note: Users can verify the archive function on the mailbox by analyzing the Archive Enable status for the mailboxes on the Exchange Admin Center or finding a new folder with Online Archive prefix to the respective mailbox name in the Outlook application, with the configured Exchange account.
Alternately, run this cmdlet in the Exchange Management Shell to enable archive for a particular user mailbox.
Enable-Mailbox “User mailbox name” -Archive
You can also enable the archive option while creating a new mailbox in Exchange Server. Open the Exchange Admin Center in your Exchange Server. Go to Recipients > Mailboxes. Click the + icon to add a new mailbox.
In the opened new user mailbox page, enter the required credentials, choose the mailbox database and also select the checkbox to create an on-premises archive mailbox for this new user. Finally, save the settings.
Note: Exchange administrators have the option to manually move the primary mailbox data to the already created Archive mailbox, which is rather a slow process. The other archiving ways include using Retention policies in Exchange or moving email messages to archive through Inbox Rules in the Outlook application.
Archiving saves all the selected emails and create space for new data. But, if you do not require some older data, then you can delete it also. In some mailboxes, you can delete the old emails and thus create new space.
In Exchange Admin Center, you can enable the auto-archiving policy by changing the retention policy.
There are some situations in which Exchange administrators want to back up some mailboxes or a few mailbox items to PST files. If you also want to back up mailboxes or specific emails from Exchange mailboxes, then try Exchange Recovery software which helps in taking a backup of the required emails to Outlook PST files. The software incorporates quite a simple user-interface to carry out the process in a few simple steps. Let us understand its process through the steps.
Therefore, you have understood how easy it is to back up mailboxes and emails from Exchange databases to PST files with the EDB to PST Converter. The software is also capable to repair corrupt Exchange database as well. So, give the tool a try if you want to back up both corrupted as well as healthy Exchange database files.