How to Use Auto Date for Repeating Items in GroupWise?

Estimated reading time: 3 minutes

Within the Novell GroupWise email client, scheduling recurring events, from holidays to weekly appointments, is made remarkably simple with just a few clicks. The Auto-Date feature facilitates the sending of recurring appointments, tasks, notes, messages, and meetings. Auto-Dates can be configured for specific days, such as every Monday, days of the month like the 15th or last day, or any defined series of dates. This versatile tool accommodates various scheduling needs, whether for daily, weekly, monthly, or annual events.

What Exactly Happens with Auto Date?

When an Auto-Date item is configured for specific dates, GroupWise duplicates the item and assigns one of the specified dates to each copy. For instance, if you’ve defined five dates for an event, GroupWise generates five item copies, each scheduled for a different date. Consequently, when you send the item to other users, they receive five separate items, each with its own date occurrence. Similarly, if you receive such an event, your mailbox will contain five copies of the incoming item, each scheduled for a distinct date.

How to Create Auto Date?

One can create an Auto-Date in three ways.

• Dates for selecting specific days from a year calendar.
• Example for scheduling events on the same day every week, the same day each month, or periodically.
• Formula for scheduling information in text format.

Below given steps let you Auto Date for repeating items in GroupWise:

1. Create your appointment or item in GroupWise.
2. Add the subject, place, and start time as desirable.
3. Go to Actions àAuto-Date.
4. In the Auto-Date window, you can choose one of three ways to set the repeating date:
   • Dates tab allows you to select the exact dates you want by clicking on them.
   • Example tab allows you to choose the months and days of the week the item will repeat (e.g., Fourth Sunday of every month).
   • Formula tab has a text area where you enter the date to repeat. Just type in the date in the Formula Text area (e.g., Sep 24, Tuesday).
5. Choose the number of occurrences (like: 10 would make it repeat for the next 10 years) or select End from the drop-down menu and select and end date.
6. Click OK.

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