G Suite/Google Workspace is a family of Google’s collaborative, productivity, and cloud-based tools. It consists of all the useful Google apps like Gmail, Calendar, Contacts, Hangouts, etc. It also has Google Drive for cloud storage.
A great benefit of Google Workspace is that you can configure in your Outlook application just like any other IMAP account for accessing emails.
Here is a necessary prerequisite before adding the account. You need to enable the IMAP settings in your G Suite account. Also, you need to enable the access for less secure apps.
After enabling the IMAP for the G Suite account, you can add the new account in Outlook.
Note:The Outlook connection for the G Suite account only adds the emails, but not the calendar and contacts.
For the security of mailbox data, you can take the backup of these emails and place them at a different location. In Outlook, there is an inbuilt option to export the data to an offline CSV and PST files. Here is the process:
Now you have a backup of the G Suite account in the PST format. You can also assign a password to the PST file to make it more secure. But as we know that G Suite in Outlook can have only the emails and not the other apps of your G Suite account. So, the manual option for the backup in only an unfinished part of all G Suite account data.
It would help if you used professional software that supports all the G Suite tools and can take their backups.
As G Suite saves your professional data, you should not take any chances with its security. So, use the Kernel G Suite Backup tool to make a routine backup. The tool can back up all the data from the apps whose APIs are enabled for your account. It will let you filter the data and backup selectively. If you take a backup of multiple accounts using Super Administrator credentials, then the tool will create a separate backup folder for each Google Workspace account. The tool will also give you a complete report of the whole backup procedure and mention the status of each item.