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Cloud-based platforms like G Suite and Outlook have genuinely been revolutionary for organizations and changed the working style of many professionals. G Suite/Google Workspace comprises all of Google’s collaborative, productive, and cloud-based tools. It consists of Google Drive for cloud storage and other useful Google apps like Gmail, Calendar, Contacts, Hangouts, etc. On the other hand, Microsoft Outlook is a personal information management platform that ensures an innovative and collaborative approach for all its users and is part of the Office 365 suite.
Both platforms follow very different approaches, but they can be utilized to their maximum capacity when put together. A great benefit of Google Workspace is that you can configure your Outlook application just like any other IMAP account for accessing emails. Here, we will discuss adding a G Suite account to MS Outlook.
The manual approach involves a multi-step process where you must enable the IMAP settings in your G Suite account to access your G Suite Emails to PDF. Also, you need to allow access to less secure apps. And then, finally, connect your G Suite account to Outlook. The detailed process has been discussed below-
IMAP refers to Internet Message Access Protocol and allows users to access emails stored on a remote server while using multiple devices. It is the reason to make sure to turn on the IMAP settings.
After enabling the IMAP for the G Suite account, you can add the new account in Outlook.
Note:The Outlook connection for the G Suite account only adds emails, not calendars and contacts.
For the security of mailbox data, you can take the backup of these emails and place them at a different location. Outlook has an inbuilt option to export the data to offline CSV and PST files, allowing you to back up your G Suite Emails to PDF. Here is the process:
Now you have a backup of the G Suite account in the PST format. You can also assign a password to the PST file to make it more secure. But as we know, G Suite in Outlook can have only the emails and not the other apps of your G Suite account. So, in reality, the manual option for the backup is an unfinished part of all G Suite account data.
In addition, there are other limitations of the manual method, which are as follows-
It would help if you used professional software that supports all the G Suite tools and can take their backups.
As G Suite saves your professional data, you should not take any chances with its security. So, use the Kernel G Suite Backup tool to make a routine backup. The tool can back up all the data from the apps whose APIs are enabled for your account. It will let you filter the data and backup selectively. If you take a backup of multiple accounts using Super Administrator credentials, then the tool will create a separate backup folder for each Google Workspace account. The tool will also give you a complete report of the whole backup procedure and mention the status of each item.
Despite the vast difference between G Suite and Outlook, a manual method does exist with which you can add your G Suite account in Microsoft Outlook. First, the IMAP settings are turned on in Outlook, and only then can you configure the G Suite account to Outlook. Also, these emails should be backed up to avoid any data loss. It can be performed using the Import/Export facility available in MS Outlook. To prevent its limitations, you can always rely on professional software to complete the task.