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Enable G Suite Sync for Microsoft Outlook

Aftab Alam
Aftab Alam Updated On - 18 Mar 2021

G Suite is the professional service of Google that increases the usefulness of all the Google applications like Gmail, Drive, Calendar, Contacts, etc. Generally, the free Google account gives you 15 GB of free space that is shared between all the applications. But G Suite gives more storage in Google Drive and other apps are also handled better.

As we mentioned that G Suite offers Gmail also, so you can add Gmail with Microsoft Outlook. The G Suite based Gmail account can be your professional account and we are going to present you a complete process to sync the G Suite account with the Outlook application.

System Requirements
There are the following software requirements for G Suite at Outlook-

Operating Systems Windows 10, 8.1, 7 & Vista
Outlook Versions Outlook 2019, 2016, 2013, 2010, 2007 & 2003

After checking the OS and Outlook version requirements, you need to make the additional changes to the G Suite Admin Console-

Settings in Google Admin Console

  1. Login to Google Admin Console and open the Apps category.
  2. Login Google Admin Console

  3. Go to Google Workspace that has all the native apps that each Google account use.
  4. Make sure that the various apps like Gmail, Contacts, Calendar, Drive, etc. are ON for everyone.
  5. In the Advanced Settings, check that the ‘Enable G Suite Sync for Microsoft Outlook‘ is selected.
  6. In the Security category, click the Lesser Secure Options and choose ‘Allow users to manage their access to less secure apps.’
  7. Allow users to manage their access to less secure apps

Install G Suite Sync for Microsoft Outlook

When you have made all the required changes at the Google Admin Console, then you need to sync the G Suite account with Microsoft Outlook. Microsoft has developed a special software ‘G Suite Sync for Microsoft Outlook’ that will add the G Suite account directly with Outlook. The user does not require to run any manual process and the whole process is completed in the least time. It will export G Suite emails to PST without any technical assistance.

  1. Download the GSSMO tool from the below URL-
    Download Google Workspace Sync for Microsoft® Outlook® – Google
  2. Click the button Download GSSMO.
  3. GSSMO

  4. After a successful installation, open the software and it will ask you to input the email address of the G Suite account.
  5. input the email address of the G Suite account

  6. Click Continue after inputting the email address.
  7. Click Continue after inputting the email address

  8. Choose the account that you want to sync with Outlook.
  9. Select account to sync with Outlook

  10. The software will show all the objectives on which it will work and you need to provide the access to them.
  11. provide the access

  12. Click Allow button to provide full access to the software.
  13. provide full access to the software.

  14. A message shows that the authorization has been granted successfully.
  15. authorization has been granted successfully

  16. Choose the G Suite account to migrate the content to Outlook. Then click Next.
  17. Choose the G Suite account to migrate

  18. Select the data you wish to migrate. Use the checkboxes to select data and click Migrate.
  19. select data and click Migrate

  20. The migration is started. You can see the ongoing process and check the data at Outlook after the completion of the migration.
  21. The migration is started

The G Suite Migration for Microsoft Outlook is a simple and effective migration software. It is available for free download and it can sync G Suite account with MS Outlook. It can migrate unlimited data and you can check the content at a new G Suite in Outlook.

Limitations of GSSMO Tool

  1. The tool can migrate only the core Google apps like Email, Contacts, and Calendar.
  2. The attachments with more than 20 MB of size will not sync with Outlook.
  3. You cannot recall an earlier email message.
  4. The user will not get the delivery receipt.
  5. If the recipient has turned off the feature for read receipts, then you will not get them.

Conclusion

If you are using the G Suite account and have Gmail for constant email communication, then you can migrate the Gmail account’s data to Outlook where you do not need to login to your account each time you open the application.

If you want to overcome the limitations of the GSSMO tool, then you can use Kernel G Suite Backup Software. It will convert your G Suite account’s data to a PST file. The PST file is accessible at Outlook and you can check the content of your G Suite at Outlook.

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