How to Enable G Suite Sync for Microsoft Outlook?

Read time: 7 minutes

Businesses that want best for their growth and productivity usually work with both Google Workspace and Outlook. However, what cause issue is keeping track of email messages in both email clients. To simplify this, Google Workspace provide its users with G Suite sync for Outlook using a plugin GWSMO (earlier known as GSSMO).

This utility syncs Gmail mailbox with the Outlook account so that you can access your emails, contacts, calendars, and other data. Using GWSMO requires proper understanding to download, install, and use it for syncing G Suite with Outlook.

What does the synchronized data include?

Here is a list of data you sync with Google Workspace Sync for Microsoft Outlook (GWSMO). Moreover, the section also provides a mention of data left behind in the process:

System Requirements

These are the following software requirements you must consider for syncing G Suite at Outlook:

After checking the OS and Outlook version requirements, you need to make the additional changes to the G Suite Admin Console-

Settings in Google Admin Console

1. Login to Google Admin Console and open the Apps category.
2. Go to Google Workspace, which has all the native apps that each Google account uses.
3. Make sure that the various apps like Gmail, Contacts, Calendar, Drive, etc. are ON for everyone.
4. In the Advanced Settings, check that the ‘Enable G Suite Sync for Microsoft Outlook‘ is selected.
5. In the Security category, click the Lesser Secure Options and choose ‘Allow users to manage their access to less secure apps.’

Install G Suite Sync for Microsoft Outlook

When you have made all the required changes in the Google Admin Console, then you need to sync the G Suite account with Microsoft Outlook. Microsoft has developed a special software ‘G Suite Sync for Microsoft Outlook’ that will add the G Suite account directly with Outlook. The user does not require to run any manual process and the whole process is completed in the least time. It will export G Suite emails to PST without any technical assistance.

1. Download the the GWSMO tool (formerly known as GSSMO) from the below URL-
   Download Google Workspace Sync for Microsoft® Outlook® – Google
2. An installer file will be downloaded, which will further download the complete software. After opening the software, you will have to enter the Google Account credentials.
3. Input the username of the G Suite account and click continue.
4. Enter the password to see the associated account name and will ask you to confirm your selection. Choose the account.
5. Review the G Suite permissions being assigned to Outlook and click the Allow button.
6. A successful sign-in will inform you that authorization has been granted. You can switch to the application.
7. Leave the checkbox to ‘import data from an existing profile’ unmarked and then choose the Outlook profile into which you sync the data. Also use the checkboxes to select the items. Later, click ‘Create Profile’ option.
8. Start Microsoft Outlook to start to sync the contents from your G Suite account. Outlook application by migrating complete data. Let it complete.

The Google Workspace Sync for Microsoft Outlook is a simple and effective software. It is available for free download, and can sync G Suite account with MS Outlook. It can sync complete data and you can check the content at a new G Suite in Outlook.

Limitations of the GWSMO Tool

1. The tool can migrate only the core Google apps like Email, Contacts, and Calendar.
2. The attachments with more than 20 MB of size will not sync with Outlook.
3. You cannot recall an earlier email message.
4. The user will not get the delivery receipt.
5. If the recipient has turned off the feature for read receipts, then you will not get them.

Conclusion

For G Suite users, Gmail is the constant platform for email communication. You don’t need to migrate Gmail emails to Outlook to keep your mailbox assembled together. When you sync G Suite to Microsoft Outlook, accessing all the emails from one centralized platform becomes quite easier.

Using GWSMO tool can often show errors like Google Workspace Sync is Not Working. In such cases, use Kernel Google Workspace Backup and Restore Tool. It will convert your G Suite account’s data to a PST file. The PST file is accessible at Outlook and you can check the content of your G Suite at Outlook.

Frequently Asked Questions