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Many email clients use the MBOX file format to store the user’s email messages as a consolidated text file. Despite its popularity, this format is not considered secure, so we are putting all the data at significant risk. Therefore, many users prefer to backup all their data in PDF format. The PDF (Portable Document Format) is flexible, easy, and dependable to store information. Also, PDF files are a secure format that doesn’t allow altering or changing data. So, before the MBOX to PDF conversion methods, let’s see the advantages of PDF files over MBOX files.
Advantages of PDF files over MBOX files
Below are some prominent features of PDF files that give beneficial output to the user. The advantages are:
- It supports a password-protected feature to protect some confidential emails with the password.
- It is compatible with all operating systems and devices.
- Allows easy sharing and is preferable for legal use.
- It helps in printing multiple MBOX emails simultaneously.
There could be many more features of PFD files. Let’s now see the methods of MBOX to PDF conversion.
Process to convert MBOX to PDF format
Here, we’ll see methods of MBOX to PDF conversion. This process can be done manually or automatically. Let’s see both approaches to converting MBOX files into PDF format.
Process 1. Manually convert MBOX to PDF using Thunderbird
The manual process requires more technical expertise and familiarity with the Thunderbird application. However, users need to configure their accounts in the Thunderbird application. This is a little tedious process, so we’ll go deep with their stepwise procedure, respectively.
- Run the Mozilla Thunderbird application and configure it with your account.
- After account configuration, click on the Menu and choose the Add-Ons and Themes option.
- Search ImportExportTools NG and click on the Add to Thunderbird option.
- Now, right-click on the Local folder and select the Import Export Tools NG option after restarting the application. Click Import MBOX folder, then individual MBOX file.
- Now, select the MBOX file from the location in File Explorer.
- Now, select the desired email from your imported MBOX file and choose Print after right-clicking on that.
Note: After selecting the single MBOX messages, you can also press CTRL+P to save the message in PDF format.
- Select Microsoft Print to PDF from the drop-down menu, click Print, and provide the desired file name and saving location.
This method will save your message in PDF format. It must be done repeatedly if you save several MBOX messages in PDF format. Although this method is time-consuming and requires technical expertise. There is also a chance of data loss and severe corruption. To escape these limitations, the user must try an automated solution.
Process 2. Automated way to convert MBOX to PDF using a professional tool
Due to the presence of confidential data, the user wants to skip the manual methods to avoid risks in MBOX to PDF conversion. Here is the best MBOX to PDF converter tool. Kernel for MBOX to PST tool converts all MBOX family files into PST, EML, MSG, PDF, Text, and many more. It also supports MBOX files of the different servers and email clients like Apple Mail, Thunderbird, Zoho Mail, Eudora, WebMail, etc., in a few steps.
The software is integrated with strong algorithms to preview your data before saving and filter it according to the need based on To, From, Date, etc. Additionally, it converts large-sized and bulk MBOX files simultaneously with fill accuracy and data integrity. Let’s see the stepwise procedure to save MBOX files into PDF using this tool:
Follow the process to convert MBOX to PDF format-
- Install the software. The home screen will appear like this..
- Click on Browse to select the MBOX file folder.
- The users can choose the folder and click OK.
- The MB0X will be uploaded on the tool; click on Finish.
- Select any item to get its comprehensive preview.
- From the right panel, choose the output file as a PDF file. Click on Next to proceed.
- For a selective migration, choose appropriate filters and select Next.
- Click Browse and choose a saving location for the new PDF file. Select Finish.
The saving process will begin. Click on OK once it is done successfully. You’ll get the PDF file of your MBOX data at the provided location.
Conclusion
Hence, many professionals prefer to save their data in PDF because of the abovementioned advantageous behavior. However, manual methods of MBOX to PDF conversion are bulky and risky. So, use the recommended automated Kernel for MBOX to PST tool which is the safest and most secure approach for conversion. It is a secure platform available in all Windows and Mac versions. Try it today!
FAQs
A. To begin with, the PDF format is the simplest document format that can be used easily by beginners as well. It maintains the original structure and is accessible to all. These files are smaller in size and hence, save storage space.
A. Any PDF file can be protected through a password. Only users having the correct password are allowed to view the contents of a password-protected file. This restricts accessibility and keeps the data secure.
A. There are no direct and easy methods to carry out this conversion. And all those which exist are lengthy processes that can save only a single file from MBOX to PDF.
A. The users can enjoy all the features with the trial version as well. But it will allow saving only 20 items per folder, while the full version allows unlimited saving.
A. The software allows users to export the MBOX file to Office 365 mailboxes. It can also be saved to other email clients and output formats.
A. Certain filters like To, From, Date Range, Item type, and Subject can be applied to find and save specific data only.
A. Firstly, you can save specific emails in PDF format. Also, you can preview emails before converting them to PDF. And MBOX to PDF conversion is easy and quick while using this tool.
