Read time: 4 minutes

Summary: Learn how to sync your SharePoint calendar with Outlook for convenience, mobile access, collaboration, and flexibility. Follow a step-by-step guide to make the connection, customize sync settings, and manage your schedule seamlessly. This integration simplifies organizing meetings and tracking events, enhancing your productivity.

Are you leveraging the power of SharePoint calendar for workflow management and relying on Outlook to maintain order? Whether you’re a bustling professional, a freelancer, or a student, consolidating all your vital events and tasks in a single, organized space can prove challenging. Fortunately, there’s a simple solution—harness the calendar sync capabilities to seamlessly connect these two platforms.

Let’s dive into this guide, where we’ll walk you through the process of configuring both applications swiftly and effortlessly. Our user-friendly tips ensure that even if you’re not tech-savvy, syncing your Outlook calendar with SharePoint should be a breeze. So, let’s get started!

Benefits of connecting your SharePoint calendar to Outlook

Users have various reasons for opting to handle their SharePoint calendar within Outlook. Let’s explore some key advantages:

  1. Convenience: Organizing your schedule through Outlook provides a convenient hub for accessing and updating your calendar. Seamlessly view your SharePoint events alongside your Outlook appointments and tasks with ease.
  2. Mobile access: Linking your SharePoint calendar with Outlook enables you to conveniently check your schedule on your mobile device. This ensures you can stay informed about upcoming events, even when you’re on the move.
  3. Collaboration: When collaborating on a team project, integrate your SharePoint calendar with Outlook to seamlessly communicate deadlines and milestones with your teammates. Additionally, leverage Outlook for scheduling meetings and appointments with fellow team members.
  4. Flexibility: Linking your SharePoint calendar with Outlook provides enhanced flexibility for viewing and organizing your schedule. Tailor your Outlook calendar to display exclusively the events and tasks that matter most to you.
Connect SharePoint calendar to Outlook (Step by step guide)
  1. Sign in to your Office 365 account and access your SharePoint calendar. Once you’ve reached the calendar page, simply select the “Calendar” tab found in the top toolbar.
  2. Next, click on the “Connect to Outlook” option located on the ribbon toolbar.Connect to Outlook
  3. Outlook will ask you to verify your intention to link the SharePoint calendar with your Outlook account. Simply click the “Allow” button within the dialog box to proceed.clicking the Allow button
  4. SharePoint calendars automatically synchronize with Outlook on a daily basis by default. Nevertheless, you have the flexibility to adjust the sync frequency to your preferred schedule. To modify these settings, simply navigate to “File” in Outlook and then select “Options.”
  5. In the left panel of the screen that appears, select “Advanced”.select Advanced
  6. Scroll down to the section “Send and Receive”. Click on “Send/Receive.”Send and Receive

Look for the SharePoint calendar in the list, select it, and customize the sync settings to your preference. Once the connection is set up, you can seamlessly handle your SharePoint calendar directly from Outlook. This includes adding or editing events, setting reminders, and more. For example, If you import excel files to your SharePoint calendar, then it will also sync with Outlook. Thus, any changes you make in your Outlook will be reflected in your SharePoint calendar & vice versa.

Final thoughts

Thanks for diligently following our guide on integrating the SharePoint calendar with Outlook. By mastering these six straightforward steps, you now possess the tools and know-how to seamlessly link your SharePoint calendar to Outlook. The bidirectional synchronization significantly streamlines the process of organizing meetings and monitoring events.
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