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Before starting the migration, you should understand the basic concept of SharePoint Online permissions.
Getting complete information about these SharePoint Online permissions and then planning your migration method is beneficial.
Read Also: Learn How to Customize Permissions in SharePoint?
Permission Level |
Permission Included |
Description |
View Only |
View Items, View Versions, View Pages, Browse User Information |
User can view application pages and related items. |
Limited Access |
View Application pages, Browse User information, User Remote Interface |
User can access the shared resource |
Read |
View Items, Open Items, View Versions, View pages |
User can view pages, list items, and download documents |
Contribute |
Add Items, Edit Items, Delete Items, Edit Personal User Information, Add Personal Web parts, Remove Personal Web parts, Update personal web parts |
User can edit user information, delete version in lists and libraries. |
Edit |
Manage Lists, Contribute Permissions |
User can manage lists. |
Design |
Add and Customize pages, Apply Style, Edit permissions |
User can Add, View, Update, Delete, Approve, and Customize items or pages |
Full Control |
All Permissions |
User has full control |
Note: A user can customize the permission settings for the initial five levels. To change the permission levels for Limited Access and Full Control, you can make individual permissions unavailable for a complete web application.
User permissions are further categorized into 3 categories – list permissions, site permissions, and personal permissions.
Some of the prominent list permissions are:
Permission |
Permissions Included |
Description |
Manage Lists |
Edit, Design, Manage Hierarchy |
User can create and delete lists, add or remove columns or views of a list |
Override List Behaviors |
Design, Full Control |
User can check a document for another user and can read/edit their terms |
Add Items |
Edit, Design, Full Control |
User can add items lists, and add documents to libraries |
Delete Versions |
Contribute Edit, Design, Full Control |
User can delete previous versions of list items or documents |
Create Alerts |
Read, Edit, Design, Full Control |
User can create alerts |
View Application Pages |
Full Control |
User can view application pages and enumerate lists |
Site Permissions are applied to site items. Some important permissions of them are the following:
Permission |
Permissions Included |
Description |
Create Subsites |
Full Control |
User can create subsites, meeting workspace site, and document workspace site. |
Manage Web Site |
Full Control |
User can perform complete administrative tasks for the site |
Add and Customize Pages |
Design, Full Control |
User can add, modify, or delete HTML pages or the site |
Manage Alerts |
Full Control |
User can manage alerts for all users of the website |
Open |
All |
User can open a website, list, or folder to access site items |
View Pages |
Read, Contribute, Edit, Design, Full Control |
User can view pages in a website |
Personal permissions are attached to single objects and items in the SharePoint.
Permission |
Permissions Included |
Description |
Manage Personal Views |
Contribute, Edit, Full Control |
User can create, change, and delete personal views of lists |
Add/Remove Personal Web Parts |
Contribute, Edit, Full Control |
User can add/remove personal web parts on a web part page |
Update Personal Web Parts |
Contribute, Edit, Full Control |
User can update Web Parts |
After gaining complete information on various SharePoint Online permissions, migrating permissions becomes easy. But due to the lack of a proper manual method to migrate the permissions, you need to take the assistance of a professional tool. It reduces the complexities of managing permission migration and directly migrating the Permissions and respective data.
Note: If you have checked the Migrate Permissions, then you can also check the second option of Remap Users/Groups. It will help you to map SharePoint accounts.
If you do not migrate the SharePoint Online permissions along with the data, then you will need to assign new permissions after migration. It will require long hours and energy from SharePoint administrators. If you want to avoid this situation, use Kernel SharePoint Migrator directly. This SharePoint migration tool can be used to upgrade or downgrade the SharePoint platform and also to migrate data from the Windows file system to Sharepoint, from the public folder to SharePoint, and from the file system to Google Drive/OneDrive for business.
The amount of detail provided for SharePoint Permissions is exceptional. I could find everything in this single piece of article which is a rarity these days. Kudos to the team!
Hi Aftab,
I am able to migrate SharePoint permissions after reading your blog. Thanks Bro:)