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A collection of information or items stored as rows and columns forms a list in SharePoint. A SharePoint list is very much similar to a Microsoft Excel spreadsheet. Items stored in a list are metadata, fields, or properties, while the rows are referred to as the list. SharePoint has multiple templates for creating a list, such as a recruitment tracker, employee onboarding, travel requests, asset manager, and more.
There are circumstances when it’s crucial to migrate a list from one SharePoint site to another. It can be due to any reason, for example, a business merger, moving tenants, or migrating data to a new site. What’s important is to take care of the data, which you can’t lose at any cost while moving the list.
The article shares a trusted and tested process to move SharePoint list to another site on the server.
SharePoint list migration helps to move a list from one site to another without any hassle. When you move data, configurations, and settings with the list, you ensure that the information is available on the new spot as well.
When migrating a list, you must consider factors like customization, permissions, and workflow to avoid disruptions in the functioning of the lists.
With careful planning and preparation, moving lists is not a big task and will keep business operations as efficient as ever. You can transfer a list in SharePoint by exporting it from the source (in Excel or CSV file) and then importing it at the destination. Use PowerShell cmdlets or third-party migration tools for the transition.
The customizations available on the existing site will require you to move manually. Therefore, take care of all the customization and configuration in the new site before you move SharePoint list to another site.
PowerShell scripting will help to do this task automatically with the cmdlets. It helps in saving time when you need to transfer lists with massive datasets. These steps will help you move SharePoint list to another site.
Remember that testing and data verification are crucial to ensure the data is the same at both the source and destination sites. As the permissions and access were also migrated during the process, check if all the users have the appropriate permissions and roles assigned.
Do not forget to have a proper backup and restore strategy in place before you move SharePoint list to another site. Doing this helps in avoiding data loss or corruption.
Limitations
When you move your lists using the manual steps, the data transfer will take a long time to copy and paste from the source to the destination list. This can lead to data redundancy, or you might miss a few of your data in this process. Therefore, we can’t rely on this method entirely for moving a SharePoint list.
Moving a SharePoint list is easy if done precisely. If you need to move immense data, use Kernel Migration for SharePoint. It has a lot of features to make the transition seamless. The tool comes has a user-friendly dashboard where you need to follow some simple steps, and the list is successfully migrated. Once migrated, the SharePoint migration solution will generate a report with all the details.
With the steps mentioned in the article, you will be able to perform SharePoint migration smoothly. It will guide you on how to transfer data without losing its integrity and security.
A. There are several ways to migrate a list. With the steps and the tools shared above, you can migrate your list to a different site. In the permissions and management section of the List settings, select Save as Template to export the list as a template.
Now, go to the destination site and create a new list using the template saved earlier.
A. Yes, with the help of third-party migration tools such as Kernel Migration for SharePoint or with the steps above, one can migrate a SharePoint list without the use of templates.
A. When you use the Save as Template method for the move, only the structure of the list is migrated from one site to another. However, if you use SharePoint migration tools or the Export/Import method, the data of the list is also transferred.
A. There is no defined time of the migration process because it varies according to the variation in different factors. The factors include list size, complexity, internet bandwidth, and the methods to migrate.