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In the evolving landscape of business, where digital platforms are taking center stage, the significance of digital asset management is on the rise. SharePoint Server 2013 provides a comprehensive solution for Digital Asset Management (DAM) through its advanced assets library. SharePoint enables organizations to securely store and distribute digital resources like images, videos, and documents. Nonetheless, the management of these digital assets can become intricate without a firm grasp of the essential terminology and aspects associated with it. In this article, we will furnish an extensive guide on leveraging SharePoint as your Digital Asset Management system.
Our comprehensive guide spans from fundamental concepts to the more advanced functionalities of the asset library within SharePoint Server 2013. Join our team of experts as they assist you in efficiently and effortlessly organizing your digital media files.
A digital asset management system (DAM) efficiently manages and archives a wide array of digital resources on behalf of businesses. These resources encompass a diverse range, including images, videos, audio files, and various document formats, all of which can be employed in the creation of marketing and branding materials. Accessing and sharing digital assets is easy, and even the SharePoint document management becomes secure.
Digital Asset Management systems boost the efficiency of digital operations, enabling quicker content creation and the streamlining of workflows. In essence, they have the potential to elevate the customer experience by ensuring consistent and top-notch digital assets across multiple channels.
In addition to serving as a basic file storage and organizational platform, SharePoint possesses attributes that render it a prime choice for digital asset management. SharePoint Server 2013 boasts several pivotal features that elevate its capabilities in the realm of digital asset management.
Digital assets management systems are valuable resources for organizations. SharePoint Server 2013 provides a digital asset management solution via its asset library, which leads to easy storage, sharing, & restore SharePoint content database within the organization. To effectively manage digital assets, consider the following factors:
Taking these factors into account, organizations effectively oversee their precious digital resources through the use of SharePoint’s digital asset management system.
A SharePoint Server 2013 asset library caters to a diverse user base, encompassing asset creators, asset managers, and asset consumers.
User Category | Role | Tasks |
Asset creators | Content generators | Create, edit, format, tag, and submit assets |
Asset managers | Information custodians | Organize, store, secure, version, and monitor assets |
Asset consumers | End users | Search, preview, download, use, and rate assets |
Note: In some situations, these categories may overlap despite their distinct roles.
To learn how to plan a digital asset solution with SharePoint Server 2013, read about the Plan digital asset libraries in SharePoint Server 2013.
Managing digital assets in SharePoint is simplified with the Asset Library template. This template serves as a repository for organizing a variety of rich media resources, including images, audio files, and videos. Furthermore, it incorporates additional content types like Picture Size, Preview, Date Picture Taken, and more, facilitating efficient asset categorization.
Furthermore, you can access metadata for every asset by utilizing the Asset Library’s preview mode. This mode conveniently showcases a thumbnail and provides essential metadata when you hover your pointer over an asset.
Enhance the discoverability of assets by associating enterprise keywords with them. Additionally, asset creators and managers can efficiently operate within the asset library, facilitating the upload, categorization, and overall management of assets. Moreover, Office applications empower users to seamlessly explore the library and effortlessly incorporate assets into their active applications like Word or PowerPoint.
We trust that this guide has proven valuable to you while contemplating the adoption of SharePoint as your digital asset management system. Given its ever-expanding array of features, SharePoint is poised to become an indispensable tool for enhancing communication and organizational efficiency within your organization.
The platform acts as your digital backbone, not only being easy to use, but being a long-term investment as well. In addition, if you have any migration needs, Kernel Migrator for SharePoint can provide a smooth transition from your current system. So why wait? Let’s get going with SharePoint.
A. SharePoint is an effective digital assets management systems solution for certain organizations. It offers collaborative content creation & management, workflows & customizable metadata. But it may not be the best fit for large organizations with complex asset management needs.
A. With the Asset Management online IT management in SharePoint, users can easily find location, cost, usage, life cycle, & renewals in a few clicks along with automating the life cycle of your assets.