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Microsoft 365 Vs. SharePoint 2019

Himanshu Goyal
Himanshu Goyal Updated On - 22 May 2020

As a cloud platform user, you might have come across the debate between SharePoint 2019 and Microsoft 365. After the release of SharePoint 2019, there were herds of articles related to SharePoint 2019 vs. Microsoft 365, and which one is better amongst them. Also, organizations were struggling to choose between on-premises, Microsoft 365 cloud, or build a hybrid scenario for their content.

We analysed the whole scenario and tried to compare both SharePoint 2019 and Microsoft 365 to understand which platform is better for your organization. In this article, we are going to brief about both SharePoint 2019 and Microsoft 365 platforms.

What Is Microsoft 365 (SharePoint Online)?

Also known as SharePoint Online, Microsoft 365 is a cloud-based service offered by Microsoft to help organizations share and collaborate with partners, customers, and colleagues. It allows you to access internal sites, documents, and other information in an organization from anywhere on your mobile or desktop.

SharePoint Online consists of three categories: Newsfeed, OneDrive, and Sites. The microblogging feature of SharePoint Online allows users to engage in conversations, post pictures, and videos and documents, and mention other users in the Newsfeed. As an administrator, you can easily customize and configure the sites for mobile devices. If you want to configure SharePoint Online for your organization, then visit Microsoft’s official website.

What is SharePoint 2019?

SharePoint Server 2019 is an on-premises environment provided by Microsoft to make it easy for businesses to organize, share, and manage documents and streamline business processes. SharePoint 2019 aims to improve the overall SharePoint experience for on-premises and hybrid users. You can download SharePoint Server 2019 from the official website of Microsoft.

Comparison Between Microsoft 365 and SharePoint 2019

The latest upgrade to SharePoint Server is pretty impressive as Microsoft has focused on improving user experience and design of SharePoint 2019. But it is still not easy to decide whether to move to the cloud or stay on-premises. So, let’s have a look at the step-by-step comparison between SharePoint 2019 and Microsoft 365 to understand which platform is better for your organization.

  1. User Experience

    Well, there will be improvements related to user experience in SharePoint 2019. But the current scenario clearly shows how Microsoft 365 is a better choice for organizations.

    Microsoft 365
    SharePoint 2019
    • OneDrive (Next Gen. Sync Client)
    • Modern – Sites, Pages, Lists/Libraries, Hub Sites, SharePoint Home
    • Large File Support
    • Extended Character length
    • SharePoint Framework (SPFx)
    • Microsoft Teams
    • Yammer
    • Power Apps & Flow
    • Delve
    • Stream
    • Planner
    • OneDrive (Next Gen. Sync Client)
    • Modern – Sites, Pages, Lists/Libraries, Hub Sites, SharePoint Home
    • Large File Support
    • Extended Character length
    • SharePoint Framework (SPFx)
  2. Administration

    SharePoint 2019 offers the ability to control every aspect of the service. In contrast, everything cannot be controlled by an administrator in Microsoft 365. However, it offers you more advanced features than ever before. Below is a listing of current features that have become available for administrators.

    Microsoft 365
    SharePoint 2019
    • SharePoint & OneDrive Administrative Center – Sharing, Storage, Sync, Device Access
    • Security & Compliance Center – Classifications, Data Governance, Threat Management, Reports
    • Newest IIS APIs
    • Newest PowerShell
    • Updated Health Analyzer
    • Recycle Bin Restore Improvements
    • Advanced Hybrid Scenarios
How to Decide between Microsoft 365 and SharePoint 2019?

Considering the current scenario, it is clear that Microsoft is focused on improving its cloud platforms, which makes Microsoft 365 (SharePoint Online) an ideal choice. However, SharePoint 2019 could be your best bet if you:

  • Have a large organization that require collaborative environment
  • Require higher security and maintenance for your data
  • Run a variety of projects with separate teams
Wrap Up

The above points clearly show the different features of both SharePoint Server 2019 and Microsoft 365. As you can see, Microsoft is completely focused on increasing the uses of Microsoft 365, that’s why there are more advanced features in it. Well, moving to cloud or stay at on-premises doesn’t depend on the features. It depends on your business requirements.

So, if your organization need a more hybrid and independent environment, then SharePoint 2019 is the way to go. However, if you want something more advanced and secure option for your organization, then there is no better choice than Microsoft 365 cloud.