How to migrate IBM Lotus Notes emails to office 365?

Aftab Alam Aftab Alam Updated On - 12 Sep 2019

Office 365 is getting popular day by day. Organizations are switching over to Office 365 from their on-premises email systems to benefit from its cost efficiency and other advantages like zero-maintenance and universal accessibility. Users of IBM Lotus Notes are not an exception.

IBM Lotus Notes to Office 365 migration

Lotus Notes is quite difficult to use. So it is not suitable for novice and non-technical users. It is expensive, and cost of maintenance is also high. So it is natural that many Lotus Notes users are eager to migrate to Office 365. Also, Office 365 provides more benefits and services than Lotus Notes.

Instant Solution

Try Kernel Lotus Notes to Office 365 Migrator to Export IBM Notes & Domino Server NSF files to Office 365 (Exchange Online). Demo version migrates 10 emails FREE from each NSF and Domino Server to Office 365.Download Now

Migration from Lotus Notes to Office 365

One can migrate from Lotus Notes to Office 365 or Exchange with the help of IMAP Connector. Below mentioned are the steps for Lotus Notes to Office 365 migration:

  1. Backup NSF files
    First of all, back up your NSF files. In case your migration fails and NSF files get corrupt during the migration, you can recover the mailbox data from the backups.
  2. Create new Mailboxes for each NSF user
    Now, create new mailboxes for each user who has an account in IBM Lotus Notes.
  3. Enable IMAP TCP/IP port

    You need to enable the IMAP TCP/IP port for each user account. Just follow the upcoming steps to do the same:

    1. Open Domino Administrator in Lotus Notes Application.
    2. Go to the Configuration tab.
    3. Open the Server document which executes the IMAP service.
    4. Click Ports>Internet Ports>Mail tab.
    5. In Mail (IMAP) column, change the ‘TCP/IP port value status’ to Enabled.
    6. Click the Save button to save the changes and close the application.
  4. Synchronize with IMAP Connector
    Finally, use IMAP connector to synchronize mailboxes between Lotus Notes and Office 365.

Drawbacks of Manual Lotus Notes to Office 365 Migration

The manual migration process has many drawbacks.

  • The firewall and proxy server of Lotus notes may block the connection to the Internet.
  • NSF files which are more than 1 GB in size are not migrated.
  • Calendar items have to be migrated manually.
  • The migration process is quiet lengthy and time taking.
  • Only a technical expert can perform the migration without any hassle.

An Easy Method for NSF to Office 365 (Exchange Online) Migration

An easy method for migration from Lotus Notes to Office 365 is available. It is by using Kernel Office 365 Migrator for Lotus Notes. This tool can migrate all the mailbox items like emails, calendars, appointments, drafts, journals, address books, appointments, tasks, attachments, sent items, and calendar. Also, it ensures smooth migration without any data loss.

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Features of Kernel Office 365 Migrator for Lotus Notes

  • Unlimited NSF file migration
    One can migrate multiple NSF files simultaneously to Office 365 using this tool. Also, the multiple NSF file migration can be automated with the help of a CSV file if needed.
  • Preview of NSF data before migration
    The preview option of the tool lets the user see the content of the selected NSF file before migrating it. It helps in verifying the data.
  • Three savings formats
    Using this tool, one can save the NSF emails in three different formats TEXT, HTML, and RTF (Low quality & high quality).
  • Modify folder name before saving
    The tool allows users to rename mailbox folders (Inbox, Sent, Drafts, Trash, etc.) before saving to Office 365.
  • User-friendly GUIThe tool is designed in such a way that even non-technical user can perform the migration without any assistance.

How to Migrate NSF Files to Office 365 Easily?

Let us understand how to migrate IBM Lotus Notes emails to Office 365 in an effortless manner. Use the robust Kernel Office 365 Migrator for Lotus Notes for subtle export of NSF files (both Notes and Domino Server) to Office 365 destination. Follow the procedure in sequence:

  1. Launch Kernel Office 365 Migrator for Lotus Notes software and click Add Local NSF File(s).
  2. Launch Lotus Notes to Office 365 migrator software

  3. Browse the number of NSF files to migrate. Selected NSF files will get listed for migration.
  4. Select NSF file to migrate

  5. Select the NSF files and click Migrate option.
  6. Click to migrate
    Note: You can preview the file content by selecting any NSF file with Preview option to view its complete content. Select the data as required and migrate directly from there.

  7. Provide Office 365 account login credentials. You can also assign Impersonation Rights to the user mailboxes by selecting the checkbox or click the link to know how to assign these rights manually using PowerShell commands. Click OK.
  8. Provide Office 365 login credentials

  9. In the Mapping window, select the second option of Map automatically and click Get Target Mailbox(es) list button. The tool will search all mailboxes of respective Office 365 account and will automatically map such account which have same name as the source NSF file. Then select the NSF file and click Mapping option to manually select the target mailbox.
  10. Select NSF file and click mapping option

  11. The list of target mailboxes is opened. Select your choice and click OK. Similarly, map for other NSF files.
  12. Map other NSF files

  13. After all the NSF files are successfully mapped with an Office 365 account, click OK.
  14. Mapping NSF and Office 365 done

  15. The filter window will appear. You can set date range, email categories, folder mapping and folder filters.
  16. Apply filter option

  17. Select the most suited saving mode and click OK.
  18. Select the saving mode

  19. A message will be displayed after a successful migration. Click OK.
  20. Migration successfully done

    Hence, the Lotus Notes files are migrated to Office 365 platform.

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