Methods to Sync Gmail Calendar and Contacts with Outlook 2016

Read time 10 minutes

Both Google and Outlook provide Contacts and Calendar apps. Google’s calendar is commonly employed for storing birthdays, interviews, holidays, and more. Outlook, on the other hand, facilitates users in fixing appointments, scheduling meetings, interviews, seminars, etc. While using both platforms, data may be stored independently. However, there is an option to synchronize Gmail Calendar and Contacts with Outlook. This allows you to input information in Gmail, and it will automatically reflect in both Outlook 2016 and Outlook 2019.

Let’s explore techniques on Windows and Mac that facilitate the synchronization of these two platforms.

Link Google Contacts with Outlook

1. Log in to Google Calendar and choose the calendar that you want to sync with Outlook. Click Settings and Sharing.
2. You’ve got various choices for sharing the calendar. One of them includes a URL in the ICS format, which users can utilize to access the calendar from different applications.
3. Go to Outlook and open the calendar. Then click Open Calendar>>From the Internet. Input the URL that you had copied in the previous step. Then click, OK.You now have the option to view the calendar in Outlook as well. Just keep in mind that it’s a read-only calendar, allowing you to observe all the dates and entries without the ability to make edits or modifications.

If you’ve decided to fully transition your Calendar to Outlook, you can opt to export the calendar and then import it into Outlook. Simply follow these steps:

1. Choose the calendar and go to its options. Choose Settings and Sharing.
2. Click the Export Calendar option, and the calendar will be exported in an ICS file.
3. Now, open Outlook and go to File. Then choose Open & Export. Then click the Import/Export icon.
4. Click the option ‘Import an iCalendar or vCalendar file.’ Click Next.
5. Choose the ICS calendar that you had exported from the Google Calendar. Click OK.
6. The Outlook is prompting you to decide between opening the calendar as a new one or importing its items into your existing calendar. Choose “Open as New” to view the calendar independently or select “Import” to integrate its entries into your current calendar.
7. The calendar, having been stored independently, will now exist as a fresh calendar, and you can view its contents within Outlook.

The syncing magic of Google G Suite Sync for Microsoft Outlook is tailored for the Windows version of Outlook. This nifty tool effortlessly harmonizes Gmail, Google Calendar, and more with your Outlook. Alas, the catch is that G Suite extends its perks exclusively to those with paid subscriptions, leaving free Google account holders in the syncing shadows.

1. If you’ve got a G Suite subscription, go ahead and set up G Suite Sync on your system. Just be sure to close Outlook before starting the installation. After that, simply log in to your Google account, and you’re good to go! Install G Suite Sync on your system, which facilitates seamless synchronization between your G Suite Emails to PDF.
2. In the process, you’ll be prompted to grant the application permission to access your data. Once the installation is complete, you can customize the application settings. Opting for the “Import data from an existing profile” feature enables you to transfer your Outlook emails and calendar entries to your Google account.
3. You can click the Create profile button once everything has been configured; the application will start running in the background.
4. If you open Outlook, you will see the progress window, which shows how the synchronization is going.
5. When G-Suite Sync is in action, the window above pops up, but feel free to close it—shutting it won’t halt the syncing. Once the synchronization is complete, launch Outlook, go to the Calendar tab, and voila, your Google calendars will be right there.

Your Google Calendar and Microsoft Outlook are seamlessly synced. Any appointments you add to Google Calendar will reflect in both Google Calendar and Microsoft Outlook, and vice versa for appointments added to Outlook.

After successfully linking your Gmail Calendar with Outlook, you might be interested in syncing other apps, such as Google Contacts. Unfortunately, there’s no direct manual approach for synchronizing Outlook with Google Contacts. While certain free third-party tools claim to bridge this gap, it’s crucial to be cautious about potential data leakage, as your information could potentially be exposed outside your system.

If you want to backup G Suite emails to PST without loss of business data, then you can choose a simple method to save your data in the PST file. This method becomes easier with the use of the Kernel G Suite Backup tool.

With the G Suite Backup tool, you have the ability to safeguard mailboxes, calendars, and Google Hangouts/Chats by storing them on your local system. This software conveniently employs a CSV file for backing up numerous mailboxes at once. Thanks to Kernel G Suite Backup, you can execute multiple backups concurrently, each carried out independently. This feature proves invaluable in expediting migration projects.

You can back up up to 10 items per folder with the free version of the software. Additionally, this tool is compatible with all Windows versions.

Use the below process to backup the G Suite data and export G Suite Emails to PDF.

1. Start the software and click the Add button to choose the account.
2. Input the G Suite account, the service account, and the P 12 key. Then choose the second option to select multiple accounts. Click Get User Mailbox(es) button.
3. Choose the accounts and click Add.
4. The tool has selected the accounts. Click Set Filter and Migrate option.
5. On the Filter page, select Contacts and Calendar/Appointments using the checkboxes. Apply other filters if you require them and click, I am OK, Start Migration.
6. Choose the PST option as the PST file is the data file of Outlook. Then click OK.
7. Browse the location for the PST file and click OK.
8. The tool has taken the backup of your contacts and calendar in the PST file. Click OK at the process completed message.
9. Save the report in the CSV file for checking the backup status. Then click OK.

Conclusion

Once your contacts and calendar/appointments find a home in the PST file, you can effortlessly bring that file into the Outlook application. The backup tool empowers you to secure a comprehensive backup of your G Suite account, preserving all the data across diverse Google applications. Swiftly, it captures the entire calendar into the PST format, enabling subsequent importation into Outlook.