Methods to Sync Gmail Calendar and Contacts with Outlook 2016

Aftab Alam | Updated On - 09 Jul 2021 |

Read time 8 min

Google and Outlook both offer Contacts and Calendar applications. Google’s calendar is widely used to save their birthdays, interviews, holidays, etc. Outlook offers a calendar where the user can fix appointments, schedule meetings, interviews, seminars, etc. When you are using both platforms, they may be saving the data separately. But there is an option of synchronization between Gmail Calendar and Contacts with Outlook so that you can create the information in Gmail, and it will reflect automatically in Outlook 2016.

Let’s check some methods that can help us in syncing these two platforms –

Link Google Contacts with Outlook

  1. Log in to Google Calendar and choose the calendar that you want to sync with Outlook. Click Settings and Sharing.
  2. Click Settings and Sharing.

  3. There are multiple options to share the calendar. Among these options, you can see that there is a URL in the ICS format; the user can use this address to access this calendar from other applications.
    multiple options to share the calendar
  4. Go to Outlook and open the calendar. Then click Open Calendar>>From the Internet. Input the URL that you had copied in the previous step. Then click, OK.
    Open Calendar From the Internet
    Now you can access the same calendar in the Outlook also. But, remember that it is a read-only calendar. You can see all the calendar dates and entries but cannot edit or modify them.
  5. Import Google Contact in Outlook

    If you have chosen to move the Calendar to Outlook completely, then you can choose to export the calendar and import it in the Outlook. Follow the steps;

  1. Choose the calendar and go to its options. Choose Settings and Sharing.
    Choose Settings and Sharing
  2. Click the Export Calendar option, and the calendar will be exported in an ICS file.
    Click the Export Calendar option
  3. Now, open the Outlook and go to File. Then choose Open & Export. Then click the Import/Export icon.
    click the Import/Export icon
  4. Click the option ‘Import an iCalendar or vCalendar file.’ Click Next.
    Click Next
  5. Choose the ICS calendar that you had exported from the Google Calendar. Click OK.
    Click OK
  6. The Outlook is asking either to open the calendar as a new calendar or import its items into your calendar. Click Open as New to see the calendar separately or Import to see its entries in the existing calendar.
    Click Open as New
  7. Because the calendar was saved separately, it will be saved as a new calendar, and you can see its contents in the Outlook.
    you can see its contents in the Outlook

The way you have moved or synced the Gmail Calendar with the Outlook, you would also wish to sync other apps like Google Contacts. But there is no manual method that can sync the contacts with Outlook. Although some free third-party applications can sync both platforms, there is a chance of data leakage where your information may go out of your system.

If you want backup G Suite emails to PST without loss of business data, then you can choose a simple method to save your data in the PST file. This method becomes easier with the use of the Kernel G Suite Backup tool. Use the below process to backup the G Suite data.

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  1. Start the software and click the Add button to choose the account.
    click the Add
  2. Input the G Suite account, the service account, and P 12 key. Then choose the second option to select multiple accounts. Click Get User Mailbox(es) button.
    Get User Mailbox

  3. Choose the accounts and click Add.
    click Add
  4. The tool has selected the accounts. Click Set Filter and Migrate option.
  5. Click Set Filter and Migrate option

  6. In the Filter page, select Contacts and Calendar/Appointments using the checkboxes. Apply other filters if you require them and click, I am OK, Start Migration.
  7. select Contacts and Calendar/Appointments

  8. Choose the PST option as the PST file is the data file of Outlook. Then click OK.
  9. click OK

  10. Browse the location for the PST file and click OK.
  11. click OK

  12. The tool has taken the backup of your contacts and calendar in the PST file. Click OK at the process completed message.
  13. Click OK at the process completed message

  14. Save the report in the CSV file for checking the backup status. Then click OK.
    Save the report in the CSV file


When the contacts and calendar/appointments are saved in the PST file, then you can import the same file in the Outlook application. Kernel G Suite Backup tool allows you to take the whole backup of G Suite account as it can save all the data present in various Google applications. It will save whole calendar in the PST in the minimum time and later you can import the PST file in Outlook.

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