Import Lotus Notes to Outlook 2019/2016/2013

Megha Sharma    Megha Sharma     Updated On - 15 Jul 2019

When there is a need for Lotus Notes to Outlook migration, it is necessary to convert NSF files to PST, as both these database files (NSF and PST) can be accessed on their respective email clients only. The organizations may find Outlook application more useful to work with because of its flexibility, features, and compatibility with MS Office suite. There are different ways to import NSF files to different Outlook versions like Outlook 2019/2016/2013. One can utilize the free manual solution to move NSF to PST, or use a professional third-party solution. Let us understand both these methods for importing Lotus Notes to Outlook with a complete explanation of the process.

Native Method to Import Lotus Notes to Outlook 2019/2016/2013

There is a manual solution to move Lotus Notes NSF file data to Outlook. The method is a two-stage process in which first the Lotus Notes file data is exported to the CSV file, and then in the second stage, the saved CSV file is imported to the Outlook application.

  1. Exporting NSF File data to CSV File
  2. Importing CSV File to Outlook 2019/2016/2013

Note: It is advised to have a backup copy of the NSF file before exporting as there are chances of data loss during the export/import process.

Exporting NSF File Data to CSV File

Follow the below-given instructions to export the Lotus Notes data to a CSV file.

  1. Start your Lotus Notes application. Then navigate to File > Open > Lotus Notes Application.
  2. A new window named Open Application will get open. Here, click Browse option to add your Lotus Notes NSF file and click Open to open that file.
  3. Add Lotus Notes NSF file

  4. Once the desired NSF file gets opened, go to File option and then click Export.
  5. Now, in the Export window, add the destination path, file name, and file type (Comma Separated Value). After this, click Export.
  6. Add the destination path, file name, and file type

  7. In the next CSV Export window, choose the options from How Much to Export, Export Character Set and Detail to Incorporate. Click OK.
  8. Export Character Set and Detail to Incorporate

  9. This will save the NSF file data to the CSV file at the specified location.

Importing CSV File to Outlook 2019/2016/2013

The next step is importing the CSV file created in the first step to your Outlook (2019, 2016 or 2013). Just follow the given instructions to perform this procedure.

  1. Run your Microsoft Outlook application. Go to File > Open & Export > Import/Export.
    Run Microsoft Outlook application
    Note: For Outlook 2010, follow File > Open > Import.
  2. After choosing Import from another program or file, click Next.
  3. Select Import from another program or file

  4. In the Import a File window, select Comma Separated Values option and click Next.
  5. Select Comma Separated Values

  6. Click Browse to add the CSV file for import. Select options for duplicate items and click Next.
  7. Add the CSV file for import

  8. Select the destination folder to save the NSF data from the CSV file. Then click Next.
  9. Select the destination folder

  10. Click Finish to complete the import process.
  11. Process complte

The manual method seems feasible but imports only a single NSF file at a time, that also without any assurance of complete data transfer. And the import will be performed to a single PST mailbox folder only.
If you want to move your NSF file to Outlook without any doubts and fear of data loss, then do it with Kernel for Lotus Notes to Outlook application. Download its trial version for free from the website and experience hassle-free Lotus Notes to Outlook migration.

Migrating Notes to Outlook with Kernel for Lotus Notes to Outlook

  1. Launch the Kernel for Lotus Notes to Outlook application. Then click on Add Local NSF file(s).
  2. Lotus Notes to Outlook software home screen

  3. A browsing window will get open. Select the number of NSF files for migration and add them for migration.
  4. Select NSF files to Migrate

  5. To view the preview of NSF file content, select an added NSF file, and click Preview.
  6. Preview of NSF file

  7. The NSF file mailbox, with its hierarchy, will get displayed along with all its mailbox folders. Click any folder item to view the items within it. After viewing the desired content, click Back option.
  8. View the items within it

  9. To initiate the migration process, click Migrate.
  10. Now, select Outlook PST as the saving option and click OK.
  11. Select PSt file as a saving option

  12. Add the destination for the PST files on your system and click OK.
  13. Select destination folder

  14. You can apply filters like Split PST, Date Range, Categories, Folder Filters, etc. Click OK.
  15. Apply filters like Split PST, Date Range, Categories, Folder Filters, etc.

  16. Select the saving mode and message read/unread options. Click OK.
  17. Select saving mode

  18. The migration process will start and gets completed within a few minutes. Now, you can find the PST at the defined location which you can use in your Outlook application.
  19. Migration process will start

Hence, the migration of NSF Files data to Outlook is performed with ease. This advanced tool shows compatibility with all Outlook and Windows Operating System versions.