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Finding specific content in Office 365 is not that complicated as most users think. Microsoft provides various features in Office 365 that make it easy for users to search for any content. For example, you can use the Content Search eDiscovery tool in Office 365 Compliance Center to find in-place items like emails, messages, and documents in your organization. You can use the Content Search feature to search for content in the following Office 365 services:
When you put a content search query, the search will display a number of content locations and an estimated number of search results in the search statistics. Then you can run the search, preview the data, and export it to your PC, if required.
As an eDiscovery Manager, Compliance Officer, or Administrator, you can access the Content Search page (in the Security & Compliance Center) to run searches and display search results. However, remember that the account should be a member of the eDiscovery Manager role group. Follow the below steps to understand how to do it:
We will be selecting the New Search option; it is also the default option when you click +New Search.
After setting up the search query, you can click Save & Run.
You can preview the search results by configuring the settings in two ways. When you open an existing search or run a new search, you can see the following options:
That’s the easiest way to search content in Office 365.
After running the search successfully, you can export the results as PST files (to the local PC). You can also export individual emails as MSG files.
There are many professional tools that provide advanced search features to find specific content in Office 365 mailboxes. Kernel for Exchange Server is one of them. This Exchange Recovery tool allows us to search for desired data in Office 365 mailboxes based on various criteria like email metadata (From, To, Cc, & Bcc), email properties (Category, Class, Status, & Size range or Size), etc. You can use this tool with live Exchange Server and offline EDB file as well.
A primary mailbox in Office 365 can have the size up to 50 GB. It allows to have thousands of emails, contacts, notes, and other mailboxes. If you the manual content search does not bring the desired items, then you can use Kernel for Exchange Server to scan the EDB file for the deleted items.
The software will scan and recover all deleted mailbox in Exchange server. After recovery, you can use the Search facility that offers various criteria and factors for better searching. If you use the software, then you will no longer need to remain dependent on the basic searching in Office 365.