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Exchange calendars is accessible to users in the organization using OWA or Outlook application. But there are situations where information like future meetings and events needed to be shared to users or clients outside the organization. Without sharing this information, the organization has to go through multiple tasks like individual invites, bulk emailing, etc. Sometimes users even fail to remember inviting the clients or deliver information regarding some important meeting.
Microsoft has included a new feature “Publish Calendar” in the latest versions of on-premises Exchange Server. This feature allows users to publish a calendar (for view only) to selected or all external recipients. In the process of publishing a calendar, links are generated which can be further shared by the user to the external recipients personally.
Before going to learn the process of publishing a calendar from On-premise Exchange 2016, let us go through some crucial points related to this feature.
To publish a calendar via OWA in on-premise Exchange 2016, follow the steps as:
First, ensure that the on-premises Exchange account is successful configured to your Microsoft Outlook application. Also, have Outlook account login credentials with you.
These are the steps.
Note: Availability Only is selected as the default Permission Level and to use other Permission Levels.
Users are advised to copy and use the HTML link if they want the recipients to view the Calendar in a web browser.
ICS links are recommended to users who want to subscribe to this Calendar.
Click on Save to save the settings. Now, users can share these links to external users via email or other mediums.
You can modify settings of the published calendar and stop it from being published. See how to do it.
Hence, you can see how easy it is to share Calendar details with the users or clients outside the Exchange organization with the Publish Calendar feature. In addition, we learnt to modify the permission level and stop this calendar publishing,
As, we know that this “Publish Calendar” feature comes with the latest versions of the Exchange Server only. So many older Exchange users are not getting these features. There are many other new features and updates included in these new versions of Exchange like Exchange 2016 and Exchange 2019. The demand for new features in these versions have persuaded users of older versions like Exchange 2010 users to migrate Exchange 2010 to Exchange 2016. One cannot deny that the manual way to achieve this migration is a long, complex, and unreliable.
As the best option for migration between different Exchange versions, we introduce the Kernel Migrator for Exchange tool. The Exchange Migration tool performs direct migration between any two versions of Exchange Server. It also performs Microsoft 365 migrations and supports all Exchange Server versions.
The blog discusses a new feature – Publish Calendar— available in the latest Exchange Server versions. The steps to publish the calendar, modify its settings, and stop the calendar from publishing has been described. And finally, the best way to migrate from older Exchange Server versions to a newer ones is mentioned.