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The organization’s Exchange calendars are conveniently accessible to users through OWA or the Outlook application. However, there are instances where it becomes imperative to share upcoming meetings and events with individuals outside the organization. Failing to do so can result in cumbersome tasks such as sending individual invitations or mass emails, which not only consume valuable time but can also lead to oversights in inviting clients or communicating crucial meeting details effectively.
In its latest iterations of on-premises Exchange Server, Microsoft introduces the “Publish Calendar” feature, empowering users to effortlessly share their calendars with external recipients in a view-only format. This functionality streamlines the process of calendar sharing, generating convenient links that users can personally distribute to selected or all external recipients.
Before delving into the process of publishing a calendar from an On-premise Exchange 2016 server, it’s essential to familiarize ourselves with key aspects and considerations pertaining to this feature.
To publish a calendar via OWA (Outlook Web App) on your on-premise Exchange 2016 server, please follow these steps:
First and foremost, please verify that your on-premises Exchange account has been successfully configured within your Microsoft Outlook application. Additionally, ensure that you have your Outlook account login credentials readily available.
Here are the following steps:
Note: Availability Only is set as the default Permission Level. For alternative Permission Levels, please reach out to our support team for assistance.
You can modify settings of the published calendar and stop it from being published. See how to do it.
Once you have published the calendar to the public, you can change the permission for certain users too.
Discover the simplicity of sharing calendar details with users or clients beyond your Exchange organization using the Publish Calendar feature. Moreover, we’ve also gained insights into adjusting permission levels and discontinuing calendar publishing.
As we’re aware, the “Publish Calendar” feature is exclusively available in the latest iterations of the Exchange Server. Consequently, numerous long-time Exchange users are missing out on these valuable enhancements. The newer versions of Exchange, such as Exchange 2016 and Exchange 2019, have introduced a plethora of other cutting-edge features and updates. This expanding array of capabilities has prompted users of older Exchange versions, including those on Exchange 2010, to contemplate migrating Exchange 2010 to 2016. It’s important to acknowledge that the manual migration process is arduous, time-consuming, and prone to inconsistencies and errors.
Introducing the Kernel Migrator for Exchange tool, your ultimate solution for seamless migration between various Exchange versions. This powerful Exchange Migration tool facilitates direct transitions between any pair of Exchange Server versions, effortlessly handles Microsoft 365 migrations, and extends support to all Exchange Server iterations.
The article delves into a valuable functionality known as the ‘Publish Calendar’ feature, designed to facilitate Exchange Server users in sharing their calendar information with external users. If you are in the process of upgrading your Exchange Server to a newer version or migrating to a different mailbox, it’s crucial to ensure that the ‘Publish Calendar’ feature seamlessly transitions as well. This is where Kernel Migrator for Exchange software comes to the rescue, as it efficiently migrates all contents, including every feature and its associated information. To achieve a seamless transition, it’s recommended to utilize this software and migrate your calendar after applying the necessary filters.