Google Workspace for Education, How It is Beneficial for Schools?

Sahil Verma
Sahil Verma linkedin | Updated On - September 27, 2022 |

Read time: 8 minutes

As a teacher, you know that the more tools you have in your toolbox, the better. That’s why so many educators are turning to Google Workspace for Education to help them manage their classrooms and engage with their students. Google Workspace(G Suite) includes a variety of tools that can help you improve your teaching and communication with students and parents. With G Suite, you can provide quality education for your students, keeping them organized and on track. In this post, we’ll give you a brief overview & discuss some of the key benefits of using Google Workspace for Education.

What is Google Workspace for Education?

Google Workspace for Education is a cloud-based productivity suite designed specifically for educational institutions. It includes tools for email, collaboration, communication, and a host of other features that can help streamline schoolwork and improve learning outcomes. Moreover, Google Suite for Education is available free of charge to all schools and districts that sign up for it.

Features of Google Workspace for Education

Some of the most popular features of Google Workspace for Education include:

  • Gmail: A secure email service that offers students and teachers a professional way to communicate with each other.
  • Calendar: A shared calendar application that can be used to keep track of school events and deadlines.
  • Drive: A cloud storage service that gives users access to their files from anywhere.
  • Docs: A Word-processing application that allows users to create and edit documents collaboratively.
  • Sheets: A spreadsheet application that can be used for data analysis and tracking.
  • Slides: A presentation application that can be used to create and share presentations online.

Google Workspace for Education also offers a number of features that are designed to promote collaboration and communication, such as:

  • Hangouts: A messaging and video chat application that lets users communicate with each other in real-time.
  • Classroom: A learning management system helps teachers manage their classrooms and connect with students online.
  • Contacts: A directory of all the users in a G Suite for Education account, making it easy to find and connect with classmates and colleagues.

Overall, Google Workspace for Education is a powerful set of tools that can improve teaching and learn in any school or district. By providing easy access to Google Classroom and other Google services and a number of safety and security features, G Suite makes it an ideal solution for educational institutions.

Benefits of Google Workspace for Education

Compared to other cloud platforms, G Suite has a lot of advantages that make it a favorite platform for institutions. We will discuss them one by one.

  • Easy Accessibility of Data
    G Suite for Education tools are cloud-based; schools can easily deploy them, and students and teachers can access them from anywhere. No need to worry about compatibility issues either—G Suite works with all major browsers and devices.
  • Enhanced Communication & Collaboration
    With Google Workspace for Education, students and teachers can communicate and collaborate more effectively. Gmail, Hangouts Meet, and Google Calendar make it easy to stay in touch, while Docs, Sheets, Slides, and Drive allow users to create and share documents, spreadsheets, presentations, and more.
  • Improved Security & Privacy
    G Suite for Education tools is designed with security and privacy in mind. Data is stored in the cloud using the same infrastructure that Google uses to protect its own data, and all G Suite for Education customers receive unlimited storage. In addition, G Suite for Education tools are compliant with the Student Privacy Pledge, meaning that Google will never use student data for advertising purposes.
  • Flexible and Customizable
    G Suite for Education tools are highly customizable, so schools can tailor them to meet their specific needs. For example, admins can set up shared calendars to help students and teachers stay organized or create custom email addresses for school-wide communication. And schools can easily add or remove users as needed.
  • Cost-Effective
    G Suite for Education tools are free for schools, and they’re available in over 40 languages. There are no ads, and there’s no need to purchase or maintain hardware or software. Schools can also use G Suite for Education tools to save time and money by consolidating disparate systems into one easy-to-use platform.
  • Threats from File Exposure
    When using G Suite for Education tools, it’s important to be aware of potential file exposure to threats. These threats can occur when users accidentally share files with people outside of their organization or when unauthorized users gain access to school data through compromised accounts. To help mitigate these risks, Google offers a number of security features, including two-step verification and data loss prevention (DLP) tools. In addition, schools can use G Suite for Education tools to save time and money by consolidating disparate systems into one easy-to-use platform.
  • Email Delivery Audit
    Google Workspace for Education customers can use the Email Delivery Audit tool to investigate whether email messages were delivered successfully. This tool can be particularly helpful in troubleshooting issues with email delivery, such as delayed or missing messages. To access the Email Delivery Audit tool, log into the Google Admin console and navigate to Reports > Audit > Email Delivery.

    The Email Delivery Audit tool will show you a list of all email messages sent from your domain within the last 30 days. For each message, you’ll see the date and time it was sent, the sender and recipient addresses, and the status of the message (delivered, bounced, or rejected). You can also click on a message to view more detailed information, including a full list of recipients, the message headers, and the message body.

    If you notice that email messages are being delivered late or not, you can take a few steps to troubleshoot the issue. First, see if there are any delivery errors in the Email Delivery Audit tool. If you see any errors, you can click on the message to view more information about the error. Additionally, you can contact Google support for help troubleshooting email delivery issues. Even you look to retrieve deleted Hangouts messages & more with their expert help.

  • Spam & Malware
    G Suite for Education tools includes a number of features that can help protect users from spam and malware. For example, Gmail includes a spam filter that automatically detects and moves spam messages to the spam folder. In addition, Google Drive offers real-time scanning of files for viruses, and users can also enable two-step verification to add security to their accounts.

    To help ensure that students and teachers are protected from spam and malware, schools should make sure that they have the latest version of G Suite for Education installed. Additionally, schools should encourage their users to enable two-step verification on their accounts, and they should ask them not to click on links or attachments from unknown senders.

  • Ongoing Security Updates
    Google Workspace for Education tools receives ongoing security updates to help protect users from the latest threats. These updates can include new features and capabilities and security fixes for newly discovered vulnerabilities. In addition, Google offers a number of resources to help schools stay up to date on the latest security threats, including the Google Security Blog and the G Suite release notes.

Precautions while using Google Workspace for Education

To help ensure that your school is using the most secure version of G Suite for Education, make sure that you have automatic updates enabled. Additionally, you can check the G Suite release notes regularly to see if there are any new security features or fixes that you need to be aware of. Finally, remind your users to never click on links or attachments from unknown senders, and remind them to report any suspicious activity to your IT department.

As you might be already enjoying this G Suite package, there can arise a situation of inaccessibility or downtime with your G Suite Mailbox, Gmail, Calendar, Contacts, Google Drive files, and Google Workspace migration fails. That is where a top quality backup tool makes it all easy for you.

Using Advanced Third Party Tool

Kernel G Suite Backup Tool is an effective and efficient data backup solution that helps you take a complete backup of your important G Suite data. It offers a wide range of features that make it ideal for users who want to have a reliable backup solution for their G Suite data. Some of the features offered by this Kernel software are:

  • This tool offers a simple and user-friendly interface that makes it easy to use for even novice users.
  • Takes a complete backup of your G Suite data, including emails, contacts, calendars, and documents.
  • This tool also allows filtering the data to be backed up.
  • It can also run many backup tasks simultaneously.

Therefore, this tool is essential for any business that relies on G Suite for its email and productivity needs.

Last Say

If you’re looking for an affordable and user-friendly way to manage your school or business communications, G Suite is a great option. With features like Google Docs, Sheets, Slides, and Gmail and Calendar integrations, G Suite can help you keep your team organized and productive. As it’s cloud-based, G Suite can be accessed from any device with an internet connection. We believe that G Suite is a powerful tool that can help educators and students alike, and we hope that you will give it a try.

To keep your data safe & secure, always keep a backup of your G Suite mailboxes via our recommended Backup Tool. Our new G Suite Backup Tool gives you the ability to back up your entire account in minutes, including email, calendar, contacts, Drive files, and more. So why wait? Try our G Suite Backup Tool and see how it can help to keep your data safe!