How to Export Outlook for Mac Emails/Items to an Archive File?

Himanshu Goyal
Himanshu Goyal | Updated On - 15 Jul 2021 |

Read time 5 min

If you’re using Outlook for Mac and want more free space in your Inbox, then the best way is to archive your emails, contacts, and other items. You can archive OLM data to anywhere on your system. Follow the steps below to export mail items to an archive file in the latest versions of Outlook for Mac.

  1. Open Outlook for Mac on your Mac and go to the “Tools” tab and select “Export.”Open Outlook for Mac application
  2. A new wizard “Export to Archive File (.olm)” will appear on the screen; select the items that you want to export to the archive file and click “Continue.”Export to Archive File (.olm)
  3. Now, in the “Save as” box, select the “Downloads” folder, and click the “Save” button.Select the Downloads folder
  4. It will take a few seconds to export the data; once it’s done, you’ll receive a notification. Click “Finish” to complete the process.

Using this technique, you can easily export your mail items to Archive in an OLM file.

How to Backup OLM Files to PST Files?

If the manual method to convert OLM to PST is not enough for you to export data from Outlook for Mac data files, then you can export your data to PST files easily. Kernel OLM to PST converter is the most reliable tool to convert your OLM files to PST.

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The working process of this software is very simple. Upload the OLM file to the tool and start the scanning process. Once scanned, you’ll be able to see all its content in the tool; you can then save/export the file in the desired format. Let’s see the working process of this tool:

  1. On launching OLM to PST converter software, a window will appear on the screen; select the file that you want to convert and click “Next.”OLM to PST converter tool, Select OLM file
  2. Once the file is scanned, it’s folders will be visible on the left pane of the tool. Click any folder to preview its emails/items and preview them in the “Simple View.”Preview of emails/items
  3. Now, to convert it to PST, select “PST file (MS Outlook)” from the right pane of the tool and click “Next.”Click to convert into PST
  4. If you want to apply any filters to the OLM file before converting it, then apply from the filter section.Filter section
  5. Browse the location where you want to save the file and click “Finish.”Browse File Saving Location

It will take a few seconds to save the file. Once it is done, you’ll receive a notification displaying, “File has been saved on the location.” With the help of this tool, you can also export OLM files to Office 365 easily.

After converting the OLM file to PST, you can free-up space from your Outlook for Mac account by removing the emails/messages from Inbox.

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Taking the backup of OLM files in PST is the perfect solution to save the files at a safe location and be able to access them also. Rather than exporting the OLM files into an archive, you should use Kernel OLM to PST Converter and save all the data in PST file. The software has multiple filter options to save only the important part and leave the rest.

Video Tutorial to Save OLM Files to Outlook