Read time: 6 minutes
Google Workspace comes with multiple tools for businesses as well as Edtech domains. Google Classroom is one of them. It protects all your class materials, assignments, grades, and shared resources. All the classroom data is safe on Google, but what if you need it offline for some reason?
Don’t Worry! Google Classroom offers a few manual ways to save your data on your local computers. In this guide, we will go through every manual method with a step-by-step guide to back up Google Classroom data.
Why do you need to back up Google Classroom data?
Here are some prominent reasons that tell you why you need to back up Google Classroom data:
- To prevent your important class data from accidental deletion.
- When you want to switch from online learning to offline learning.
- Prevent your lecture videos from unauthorized accounts.
- When you want to protect your data from ransomware attacks.
- To cope with the Google Workspace data retention limitations.
Tip: A Google Classroom Backup helps you to restore important academic data whenever you need it.
How to Back Up Google Classroom?
There is no backup method to export an entire Google Classroom with all your assignments, grades, submissions, and settings. However, Google offers several alternative manual ways to save your classroom data.
Method 1: Back Up Google Classroom from the Class Drive Folder
When you create a folder in Google Classroom, it automatically creates a folder in Google Drive with all the classroom files. You can easily download those files from Google Drive.
Note: You cannot save Grades, Students’ Submissions Reports, Comments, or Settings with this method.
Steps to download Google Classroom data using Google Drive
Step 1 : Log in to your Google Classroom account.
Step 2 : Open the class and click on Classwork tab.
Step 3 : Click on the Google Drive folder icon.
Note: You will be automatically redirected to Google Drive.
Step 5 : Select all your classroom folders and click the three-dot menu.
Step 6 : Select Download, and Google will download a ZIP file.
Step 7 : Access your downloaded file and verify all the classroom data are present or not.
What this Method Saves?
- Assignments
- Documents
- PDFs
- Images
- Shared Files
- Classroom Resources
- Other Digital Documents
Method 2: Back Up Google Classroom with Google Takeout
Google Takeout allows users to back up their Google data in different formats. With this method, you can easily save all your classroom data in JSON, PNG, and XML formats in a ZIP file.
Steps to save Google Classroom data using Google Takeout
Step 1 : Open Google Takeout in your desired Web Browser.
Step 2 : Click on Deselect All.
Step 3 : Scroll down and check the Classroom option. Click Next Step.
Step 4 : Select Frequency, File Type, and Size. Click Create Export.
Step 5 : Please wait until Google prepares your Archive file.
Step 6 : Download the archived file and access your Classroom file.
What This Method Saves?
- Classroom metadata
- Course information
- Some classroom records
- Google Drive files (if selected)
These are the reliable and working methods to take a Google Classroom Backup. All the Classroom updates, working status, and other things will come up in your Gmail as notifications to notify you about class work.
To keep all the notifications related to Classroom work status, you need to back up Gmail emails to your local system, so that you can access them in any case. To take a backup of your G Suite mailboxes, use the Kernel Google Workspace Backup and Restore tool and get all the mailbox data in multiple file formats.
Ending Words
Backing up your Google Classroom data has never been easier. Follow the above-discussed native approaches on how to backup Google Classroom data with their proper step-by-step process to make sure that your data is safe & secure. Also, if you want to back up all the notifications related to Classroom that you received in Gmail, use the recommended Google Workspace backup tool.
Frequently Asked Questions
A. Yes, Google Classroom autosaves the regular assignments automatically. You don’t need to worry about losing any of your work if your computer crashes or if you accidentally close out of the window.
A. If you wish to archive a Google Classroom, it’s saved in a separate location to keep everything intact, from your class materials to student work. You won’t be able to see it with your active classes on the Classes page.
A. Yes, you can create a copy of your Google Classroom materials and save them in another folder or account.
A. Yes, you don’t need to open your Google Classroom classes and download your files. Simply open your Google Drive, find your class assignments, and download them.
