Apple Mail Vs. Outlook, Which Is the Better Mailing Service?

Bob Maria
Bob Maria linkedin | Published On - December 02, 2021 |

Read time 6 minutes

Apple Mail and Outlook are two of the most popular email programs for businesses. When it comes to business, every management is mainly inclined towards the betterment of employees’ productivity. It is critical to ensure that staff can complete their jobs on time by using an effective email client.

Outlook from Microsoft is one of the oldest and most widely used email applications and is available for the Mac environment also. Apple Mail (and its predecessor, Mac Mail) is the default email client on Apple computers. As they’re both free, companies frequently utilize them. Outlook and Apple Mail have different designs and functionalities, even though they both have identical functions.

Outlook is the industry’s finest email client. It is a comprehensive email solution for corporate and organizational users for receiving and sending emails. Contacts, calendars, and tasks may all be synchronized in both directions. Outlook has a large user base because it integrates email, calendar, appointments, instant messaging, and social networking. On the other hand, Apple Mail is an email client that comes standard with all Mac computers running macOS Sierra or later.

Email clients are very personal choices, and everyone has their own opinions on which one they like best, but here are some pros and cons of choosing between Outlook and Apple Mail:

Outlook Has More Features Than Apple Mail

  • Though Outlook looks like just another email app, it has tons of functionalities that can help boost productivity.
  • Apple Mail is fine for your average user, but if you’re looking for something more robust because you need power features, you can always use Outlook.
  • Outlook has more features than Apple Mail. You can send attachments, schedule meetings, access your calendar, block spam, and find lost emails.
  • Outlook’s leading features are the ability to use email signatures. You can also read your email using IMAP or POP protocols. Both these technologies allow you to view emails offline (on a plane or in a remote area away from WiFi), make searchable archives of your email, and synchronize all of your emails between devices.
  • Apple Mail’s leading features are that it is designed for Mac users only. However, Apple Mail is not as sophisticated as Outlook (it does not have any search function).

Apple Mail Is More Intuitive and Simpler to Use

Some people prefer Apple Mail just because it is simple to use.

For most people, email management is a pretty basic activity: check it when they get the chance, respond to what they can in a couple of minutes, and archive the rest.

  • The Apple mail desktop app has a very simple interface with three panes that are nicely separated for maximum usability. It does not confuse you with unnecessary buttons or windows. 
  • On the other hand, Outlook has many more features that are good for power users making it more complicated for novice users

  • Apple mail is one of the most popular email clients present today. It has advanced features like iCloud, which allows you to sync your emails, calendars, contacts, and notes on multiple devices.

The other feature is smart mailboxes, which help you filter your emails into different categories so that you can read them later at a convenient time.

Other features include:

  • Sending large attachments or a large number of attachments to a group or a single recipient at a time.
  • Reminders for timely follow up on an email once it has been read
  • Inclusion of social media accounts like Twitter and Facebook for easy integration with these accounts

Outlook Has a Lot of facilities, but Apple Mail Does What Most Normal People Need It For

  • Although Outlook provides a lot of functionality, Apple Mail is sufficient for most people’s needs to send and receive emails.
  • Outlook is a complex application, but it comes with a lot of features that most people won’t use. This can be perplexing to new users, who might feel that the application is too complicated to learn.
  • Apple Mail, on the other hand, doesn’t have all these features. It does have a very basic interface and functionality, but it is effortless to use and proposes all the basic things you need from an email client.
  • Adding contacts in Apple Mail is very simple. You can add a contact without even creating an account if you want to. The user interface offers a straightforward way of doing this, and you can add multiple ways of contacting a person if you don’t know their primary number or email address.

In addition to that, the application makes it easy for you to write new emails or reply to old ones by providing various ways of finding out what you’re looking for. In the upper part of the screen, various filters allow you to choose what kind of emails you want to see: unread ones, emails with attachments, and so on. At the bottom of the screen, there’s a search button so you can find what you’re looking for quickly and easily: all emails from a particular person or containing certain words and so on.

Why Do Some People Like Outlook While Others Prefer Apple Mail?

It’s no secret that Apple has a lot of loyal fans. That’s because the company builds great products that work seamlessly together, but some prefer to use Microsoft Office products if they need to integrate with the Windows operating system.

Microsoft Outlook is one of the most widely used email clients for professionals who rely heavily on email to communicate with their contacts. It’s available as a paid subscription or as an application that comes with MS Office, but it isn’t the only email program out there.

Apple Mail is a free email client program with Mac. With all of its built-in features, some users claim it’s better than Microsoft Outlook.

Although Apple Mail is also an advanced email program with many advanced features, Outlook offers more options for its users. This includes calendar notifications, multiple account support, contact link tracking, customizable message rules, flagging attachments by size and type, location-based reminders, and much more. Users who need this kind of functionality may want to choose Microsoft Outlook over Apple Mail.

Move from Apple Mail to Outlook

If you’re also amongst those who want to move to MS Outlook from Apple Mail, this is the right time to do it. However, moving your mailboxes manually is challenging and cannot be done overnight. Also, there aren’t many manual methods available to move from Apple mail to Outlook. That’s why it’s advisable to use an automated solution that can help you migrate all your Apple mailboxes to Outlook PST.

Kernel for MBOX to PST Converter is one such utility that allows you to migrate all your Apple mailbox items to Outlook PST. It is created by technical experts to help you convert mailboxes from 20 MBOX email clients, including Apple Mail, Thunderbird, Eudora, etc. You can even migrate your MBOX mailboxes to Exchange Server, Domino Server, or GroupWise mailboxes. Furthermore, the tool supports all versions of MS Outlook. And if you want to migrate MBOX mailboxes to Office 365, Kernel MBOX to PST gives you that functionality.

Wrap Up

Both Outlook and Apple Mail are excellent applications for managing emails. However, no one really uses both applications in one organization or as an individual. In the end, you’ll use only one application that can fulfill all your requirements. This article highlights the key differences between MS Outlook and Apple Mail to help you understand which email client is best suited for you.

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