Steps to Set up Webmail in Microsoft Outlook

Read time: 3 minutes

Outlook is a commonly used email client across the world. Its amazing features and high-quality security standards make it a perfect choice for businesses, professionals, and personal users. One of the nicest features of Outlook is its ability to manage the email accounts of various email providers while allowing users to send a secure email. This feature has made composing, sending, and receiving mail easy, as you do not have to go to the specific email provider, log in and then access the emails. You can use Outlook to view, compose or send emails instantly and even recover junk mail easily. But to access webmail in Outlook, you need to follow a few easy steps.

In this blog, we shall discuss a few manual steps to set up a webmail account in Outlook. Once the webmail is configured in Outlook, you can easily use and access emails in Outlook.

How to set up webmail in Outlook

1. Open Outlook and select the File menu.
2. From the left pane, select Info and then select Add Account.
3. From the Add Account dialogue box, select the radio button, Manual setup, or additional server type.’ Click Next.
4. Now select the box, POP or IMAP, and then click Next.
5. Provide the details as asked in the Account Settings option.
   • Enter your Name and Email Address.
   • Select IMAP as the account type.
   • Enter incoming and outgoing server details.
   • Under Log in details, enter the email address and password of the webmail you wish to configure.
   • Select More Settings.
6. Select the tab Outgoing Server and then check the dialogue box, My outgoing server requires authentication.
7. Select the Advanced tab
   • For Incoming Server (IMAP), enter 993 and select SSL.
   • For Outgoing Server (SMTP), enter 465 and select SSL.
   • Click OK.
8. You will be asked, ‘Do you want to continue using this server.’ Click on Yes.
9. Select Test Account Settings to verify the steps.
10. Under the Test Account Settings option, there will be a tick bar on both ‘Log onto incoming mail server POP3’ and ‘Send test email message.’ This implies that the process is completed.
11. Click Finish.

While configuring webmail in Outlook, one of the most common questions that arrives is whether to use IMAP or POP3 to set up webmail in Outlook. Both email protocols allow accessing emails in Outlook, but each of them is used in a different manner. In IMAP, we can access emails on the server and Outlook. In POP3, you can view the downloaded messages locally but not on the server. Once downloaded, the emails cannot be accessed via webmail. In POP3 configuration, there is a high risk of important emails getting deleted or corrupted when they are saved as PST files on local systems. To deal with such a situation, we have a professional tool that recovers all the mailbox items without hassle. One such tool is Kernel for Outlook PST Repair. This tool recovers and restores all the items, including deleted items, outbox, notes, journals, contacts, and much more. If in case you lose some important emails, Kernel for Outlook PST Repair will always be there to the rescue.

Summary

Setting up webmail in Outlook makes managing emails an easy task. Every time you do not have to reach out to individual email servers to compose, send, or receive messages. Configuring webmail in Outlook will give a single platform to access all the emails simultaneously. But there are chances of email inaccessibility issues and PST file corruption. It is an excellent tool that helps users to recover permanently deleted emails or inaccessible Outlook mailbox items without hassle.