Things to Consider While Choosing an Office 365 Migration Tool

Megha Sharma
Megha Sharma | Updated On - 14 Jun 2021 |

If you want to migrate from Exchange to Office 365 cloud and have not thought of a way to choose a tool yet, then this blog is meant just for you. Migration to the cloud is a trend as this platform delivers many benefits like security, huge storage space, flexibility, anywhere access, cost-effectiveness, integrated collaboration tools, and many more. As you already know, Microsoft offers some native ways to migrate Exchange data to Office 365.

If we talk about the native method for Office 365 migration, Microsoft delivers it for free. You can migrate from Exchange on-premises or hosted Exchange to Office 365 via Exchange Admin Center through a series of complicated steps. But this method is not followed by many, as some difficulties are involved in it like complexity, the chance of data loss, manual errors, length of the process, slowness of the process, large downtime of Server, etc.

As an alternative, we can try some third-party solutions for Office 365 migration. These solutions are paid but accomplish migration without any hassles. Some important considerations before choosing an Office 365 migration tool are listed here.

Essential Considerations for Selecting an Office 365 Migration Tool

  1. Can it calculate the duration of migration beforehand?

    If you are going for Office 365 migration, then you should know about the time required for the data migration before-hand. So, select a tool that integrates a pre-migration analysis facility to provide an estimate of the approximate time required for the migration. This time should be as per the data selected for migration. This point is crucial as it would help to arrange the migration infrastructure and plan the migration time as per our convenience to eliminate unnecessary waiting and downtime while actually executing the process.

  2. Is it easy to use?

    A good migration software must be easy to use for Exchange administrators. It should incorporate a simple yet interactive user-interface that can be understood even by those who perform the migration. Features, options, and icons in the software should be clearly displayed along with on-screen descriptions. Each step should lead to the next step directly without ambiguity. This consideration for the tool is quite important as it makes it easy to use.

  3. Does it give you complete control over the migration?

    Suppose you have a tool and migration to Office 365 is going on. Now, you need to cancel or pause or pause the migration in-between for some reason, but the tool does not allow you to do so. So, you should select a tool that allows you to pause, stop, or continue the migration as per your commands. It should be flexible enough to let users select desired data for migration via installed filter options. Also, the tool should let users set notifications and report settings for information about the migration status.

  4. Is it useful in all Exchange migration scenarios?

    In this fast & busy world, multitasking is very important. A tool for a single migration scenario is an old idea. The software that supports migration in multiple scenarios is attractive. So, the suggestion is to avoid choosing a migration software that is just for a simple Exchange to Office migration; rather select a tool that is capable of dealing with other migrations like Exchange to Exchange, Office 365 to On-premises Exchange & hosted Exchange environments.

  5. Is it cost effective?

    Study all the migration tools available in the market, and perform cost comparisons (full version, & licensed version) with respect to the features provided by it. Cost is an important consideration but should not be compromised with good and the features for the migration.

  6. Does it offer a free testing opportunity?

    Having a demo version is quite helpful for the users to know about the software they are going to purchase. The Demo version of the tool should include all the key features of the full version like filter options, settings options, and the steps of the migration so that users can get assured about it, although, developers do put restrictions on some options and data migration capacity. However, test the free version of the migration software, and see if it offers the desired migration performance.

There, you got the important considerations for selecting an efficient and reliable Office 365 migration tool. Kernel Office 365 Migration, the top-ranking tool in the market claims to fulfill all these considerations and deliver top-quality migration to its users.

It directly migrates Exchange or Office 365 mailboxes, public folders, archived mailboxes, groups, shared mailboxes to Exchange or Office 365 destination. It supports migration between tenants, hosted and on-premises Exchange Server migrations. It creates a migration report at the end for users’ help and shows compatibility with all Office 365 plans and Exchange Server versions. The tool performs batch migration with the automated mapping of source and destination mailboxes with a CSV file.

Try its demo version from the website and be yourself of its efficiency before the purchase.


For the selection of the best Office 365 migration tool, users must take some important considerations into account as explained in this article. These considerations play an important role in finding the actual software required by the user. A carefully selected software can perform the migration in the best possible manner with the tool.

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