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Microsoft Outlook 2016 is a popular email application capable of integrating webmail accounts using both IMAP and POP configurations. Many webmail users opt for the IMAP configuration in conjunction with MS Outlook. In this setup, emails processed in Outlook are stored on the IMAP server, with a copy saved in either OST or PST format.
In Outlook 2016, an IMAP account generates only an OST file, making it impossible to directly transfer IMAP OST data to Outlook PST. To migrate IMAP OST data to Outlook PST, you must perform the process manually, a method applicable to Outlook versions 2013 and newer.
In this article, we will clarify both manual and automated solutions to help you move IMAP OST data to Outlook 2016 PST.
Several reasons may prompt users to migrate their IMAP OST data to Outlook 2016 PST. Users opt for this migration for any of the following reasons:
If you need to transfer your IMAP OST data to Outlook PST for any of the aforementioned reasons, follow the steps below for the migration process.
There are two procedures available to migrate the IMAP OST file to Outlook 2016 PST. The first approach entails converting the OST data to PST format using the archiving feature. Alternatively, you can utilize a third-party tool for a direct OST to PST migration.
To convert your IMAP OST data to PST format, utilize Outlook’s archiving feature. Follow these steps to archive the OST file:
Note: You can only move IMAP OST file emails to PST with the archiving feature.
After saving the file on your system, copy and transfer it to the system where Outlook 2016 is installed. Once the PST file is in the desired location, employ Outlook 2016’s Import/Export functionality to transfer the OST file.
Follow the below steps to import PST files to Outlook 2016.
Your IMAP OST file data can be transferred to Outlook 2016 relatively quickly with this manual approach. However, it does come with certain limitations, including constraints on data migration, time-consuming steps, and incomplete export of the entire IMAP OST data.
For a speedy conversion of OST files to PST, consider employing the Kernel OST to PST Converter utility. It’s purpose-built to efficiently convert various OST file types to PST, offering specific filters and advanced algorithms for the task. You can conveniently convert 25 email items from each OST folder to PST using the tool. What’s more, it doesn’t require an Exchange profile or connectivity to an Exchange Server, making it a versatile choice. The tool also boasts a user-friendly interface, suitable for beginners looking to convert OST to PST files effortlessly.
After translating the OST file, you can use the Import/Export feature to move the IMAP OST file data to Outlook 2016.
When utilizing IMAP email accounts with Outlook versions 2013 and newer, data is stored in the OST file format. Therefore, when you intend to transfer an Outlook OST file to a new computer or another Outlook account, you must convert it to PST format. In this article, we’ve explored two practical methods for migrating IMAP OST file data to Outlook 2016 PST.